Executive Secretary/Accounting Assistant
Oriental Touch Trading L.L.C
Total years of experience :15 years, 0 Months
• Create and maintain a filing system that supports efficient information management.
• Sends and receives documents from external organizations, prepares and edits paperwork for contract agreements, and ensures all records-management activities adhere to institutional policies and legal regulations.
• Works with documents such as engineering drawings, inspection instructions, confidentiality agreements, material specifications and mixing instructions.
• Manages various aspects of document control, including document archiving and document imaging.
• Interacts with many people, from staff members to project inspectors to project designers.
• Help crews to adhere project timelines.
• Writing business correspondents.
• Prepares payments by verifying documentation, and requesting disbursements.
• Secures financial information by completing data base backups.
• Creating invoices and credit memos, issuing them to customers by all necessary means, and updating customer files.
In - charge of applicant inquiries, receiving and transferring phone calls, giving directions to applicants, creating and distributing documents, and providing customer service.
Setting appointments, arranging meetings, maintaining calendars, copying files, entering data into system and tracking payments or other financial information.
Maintaining employee/resource tracker.
Prepare, compile and sort documents for data entry.
Enter data from source documents into prescribed computer database, files and forms.
Processes customer and account source documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the team leaders for resolution.
Develop a systematic flow of communication and efficient document control/filing system.
Provide general administrative and technical support including mailing, scanning, faxing, and issuing copies to their proper recipients.
Preparing drafts and proof reading documents including correspondence, reports, memos and emails. Reception duties.
Scheduling appointments, organizing meetings, arranging travel requirements.
Maintain office supplies and stationaries.
Assist in resolving any administrative problems.
Involved in staff training and development, preparation of job descriptions, staff assessments, and promotions. Supervise and coordinate activities of staff.
Interview job applicants.
Inventory controls and make recommendations to management.
Review and answer correspondence.
Provide secretarial or executive services for committees
Calculating and checking to make sure payments, amounts and records are correct.
Managing petty cash transactions.
Sorting out incoming and outgoing daily post and answering any queries.
Working with spreadsheets and sales.
Maintains payroll information by collecting, calculating and entering data.
Process documents to disburse funds, makes deposits and prepare reports.
Prepare invoices for approval.
Graduate - Associate in Office Administration