Administrative Assistant
Little Smarties Nursery
Total years of experience :11 years, 3 Months
- Maintaining a positive attitude at all times with children, parents, colleagues and visitors.
- Maintaining a well organized and tidy nursery office/reception
- Ensuring that all children are kept safe
- Good verbal and written communication skills
- Work closely with the Principal, taking care of all administration and record keeping whilst also providing an excellent service as the first point of contact for Parents and visitors.
- Update the students profiles in microsoft excel and Adek eSIS.
- Knowledgeable in Microsoft Excels, Words, PowerPoint Presentation, Google Email, Outlook, Canva and Posterwall Application.
- Update job vacancy in social media.
- Playing an instrumental role in the marketing and advertising of the school in social media (events and job vacancy)
- Update the website of school nursery.
-Basic IT Skills with design and photo editing.
- Assist the teachers and Teacher Assistant for there needs (photocopy lesson plans, activities and arrange their rooms)
- Substituent as teacher assistant if the TA is absents.
- Changing the diaper and clothes of students.
- Helping the Teacher to assist the students doing their activities.
- Operate photo machine (photocopier of the activities of teachers and TA)
- Receiving the inquiry of incoming calls.
Part-time:
- cold calling to offer different programs that we provide.
- generates lead
- follow-up clients
-Greeting, directing visitors and answering phone inquiries.
-Preparing or doing the certificates, and ID cards of trainees.
-Scanned, photocopy, and sorting files.
-Do the payment of vouchers and encode through excel.
-Filing the tax invoice receiving files, and delivery notes.
-Do the ledger of payment voucher by input the data through excel.
-Preparing regular financial and administrative report.
-Updates Master List through excel by the sequence of certificates.
-Ensuring the confidentiality and security of files and filing system.
Receiving phone calls inquiries.
Call the landlord/owner to inquire if the property is available for sale or lease.
Email correspondence to the landlord/owner regarding the property
Assist the client concern to the direct agent.
Help the agent to contact the landlord/owner to set an appointment for viewing the property.
Update CRM notes especially the live listing for sale and lease.
Follow-up the landlord or owner regarding end of contract of their tenant.
Assist the costumers when they enter the office.
Call the maintenance facilities once the office has a problem that need to fix (A/C, diffuser, toilet seat and etc.)
Do the quotation and submit to the manager once they approved coordinate to the Accountant to get the cash.
Updates the Data Base through Microsoft excel.
Do the admin task (like scan and print the documents etc.)
Serves the visitors by greetings, welcoming, and directing them appropriately.
Transferring calls as necessary
Maintaining office service required such as cleaners.
Individual/ Group Counselling
Administer Entrance Examination/ Checking the Entrance Examination of Incoming Students
Conduct a Preliminary Interview for Incoming Students/Transferee during Enrolment Period
Conduct the Orientation Seminar for incoming/transferee and old students.
Filing the documents of student
Conduct a Career Guidance Week to the grade 11 and 12 students.
Inform to parents about the absences, tardiness and misbehaviour of students.
Handle the Peer Helpers Organization as an adviser.
Facilitate Peer Helpers and Peer Counsellor Seminars/Training.
Conduct the Recollection Workshop for graduating students.
Organize the Guidance Event or Activities like (Career Week, Team Building, Orientation Seminar, Re-Orientation Seminar and Recollection)
Evaluate the performance appraisal of teachers.
Promoting a school to the different institution by way of career caravan to encourage students to enrol. (Advertise)
File and update contact information of all grade level of students.
Maintain physical and computerize files including student records, visitor logs, and office communication.
Update handbooks, policy manuals, and other documents as assigned.
Maintain school calendar of events.
Assist students, teachers and parents as needed.
Prepare and process purchase orders.
Maintain inventory of fixed equipment and supplies.
Assist with coordination to the faculty about the campus activities.
Prepare the budget of guidance activity and request to the office of finance to get the exact budget.
Liquidate all budget expenses during school activity and report the principal and office of finance.
Receiving incoming calls.
Handle students’ grade 11 and 12 to teach a personal development.
Preparing lesson plan for grade 11 and 12 students.
Give an activity, exercises related to the subject.
Preparing a major examination and long quizzes for students.
Submit the grades of student to the principal.
Receiving phone calls inquiries.
Conduct a Preliminary Interview for Incoming Students during Enrollment Period.
Conceptualized Guidance Program
Individual/Group counseling
Inform to parents about the absences, tardiness and misbehavior of students.
Filing documents of student and put in data base.
Facilitate a teacher performance evaluation.
Handle the Oversee Filipino Worker (OFW) students’ parents’ dependent organization (adviser).
Disciplinarian Staff
File and update contact information of all grade level of students.
Maintain physical and computerize files including student records, visitor logs, and office communication.
Update handbooks, policy manuals, and other documents as assigned
Assist students, teachers and parents as needed.
Prepare and process purchase orders.
Maintain inventory of fixed equipment and supplies
Assist with coordination to the faculty about the campus activities.
Prepare the budget of guidance activity and request to the office of finance to get the exact budget.
Liquidate all budget expenses during school activity and report the principal and office of finance.
Individual/Group Counselling
Administer Entrance Examination/ Checking the Entrance Examination of Incoming Students
Filing the documents of student
Promoting a school to the different institution by way of career caravan to encourage students to enrol. (Advertise)
File and update contact information of all grade level of students..
Assist students, teachers and parents as needed.
Maintain inventory of fixed equipment and supplies.
Prepare the budget of guidance activity and request to the office of finance to get the exact budget.
Receiving incoming calls.
Taught general psychology, personality development, values formation, human behavioral organization and professional ethics to college students with different year level.
Preparing the summary grades of each students and submit to the admin office.
Taught general psychology, personality development, values formation, human behavioral organization and professional ethics to college students with different year level.
Preparing the summary grades of each students and submit to the admin office.
Substantiates applicants’ skills by administering and scoring tests.
Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
Schedules examinations by coordinating appointments.
Maintains employee confidence and protects operations by keeping human resource information confidential.
Maintains employee information by entering and updating employment and status-change data.
Conducted a preliminary interview
Facilitate the job fare
Joined the job fair to the different place