Executive Coordinator - Office of the CEO
United Real Estate Company
مجموع سنوات الخبرة :19 years, 5 أشهر
United Real Estate Company (State of Kuwait) 2012 - Present
Executive Coordinator - Office of the CEO
- Organizes and schedules meetings and appointments for the CEO internally within URC as well as with external visitors in a timely and efficient manner.
- Manages incoming correspondence, checks on the nature of content, and prioritizes these for subsequent review and reverts.
- Takes dictations for key correspondences, drafts memos and creates reports and presentations for management meetings.
- Receives invitations and solicits the CEO's response and accordingly communicates to all
necessary individuals.
- Makes arrangements for the CEO's travel on URC assignments, obtains approval, conducts
travel bookings and hotel reservations travel related documentation as and when required.
- Maintains the CEO's leave plans, files reimbursements for official expenses, organizes car
rentals for business meetings, etc.
- Manages the documentation, filing and memos for the CEO, archives critical documents and ensures ease of reference for subsequent use.
- Performs other responsibilities and tasks as required or as directed by the CEO from time to time.
United Real Estate Company (State of Kuwait) 2012
Personal Assistant - Office of the CEO
Responsibilities same as above
United Real Estate Company (State of Kuwait) 2011 - 2012
Executive Management Team (EMT) Administrator
- Provides administrative support to the EMT.
- Takes dictations for key correspondences, drafts memos and creates reports and presentations for management meetings.
- Coordinates regular management and department meetings and circulates the agenda and minutes and follows-up in case of modifications, cancellations and other administrative and logistical details.
- Liaises with other departments in URC in order to coordinate appointments as well as solicit information as and when required.
Wataniya Environmental Services Company (State of Kuwait) 2008 - 2011
Administrative Assistant - Administration Department
- Manages the scheduling and coordination of departmental meetings and group activities.
- Makes the travel arrangement for colleagues in the department, maintains the leave
database, advises the colleagues on policies and other administrative assistance.
- Coordinates with the Finance and HR department on policies and procedures to confirm
eligibility and ensures compliance with organization practices.
- Processes purchase requisitions, invoice requests, travel reimbursements, corporate
expenses and other business related expenses.
- Orders and distributes stationary, letter heads and business cards as per requirement.
- Greets and receives all visitors in a pleasant and courteous manner, informs the required
colleague with the department of the visitor's arrival.
- Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery.
- Maintains a contact list of all colleagues to effectively manage colleague communication.
- Assist in preparing documents for management in a timely and accurate manner.
- Organizes department files and records and is the custodian of all business related
contracts and correspondence.
- Supports the department in business activities and projects, gathers information,
coordinates with cross functional teams, files contracts and follows-up on behalf of staff.
- Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested.
- Performs other responsibilities and tasks as required or as directed by department head from time to time.
Wataniya Environmental Services Company (State of Kuwait) 2006 - 2008
Secretary - Operations & Business Development Department
Responsibilities same as above
Wataniya Environmental Services Company (State of Kuwait) 2005 - 2006
Secretary - Office of the Chairman
Responsibilities same as above
Master's Degree in Business Administration
Bachelor's Degree in in Business Administration
Secondary High School, CBSE XII (AISSCE)
High School, CBSE X (AISSE) 2001 - 2003