PA/Tender Admin/HR Assist/Mail Admin
Al Dhafra Group
Total years of experience :28 years, 1 Months
Duties Involved:
Document Control
• Assist in developing centralized document system.
• Archiving all documents and feeding the document control system.
• Maintaining and updating of project files of all stake holders (Consultants, Contractors & Clients) Document Management system.
• Internal Distribution all incoming Correspondence.
Mail Administrating:
• Act as a focal point in providing mail/Internet support to the Departmental Managers as and when required.
• Assist in preparation Project correspondence and manage the distribution to relevant parties performs administrative for designated managers or department.
• Maintains appropriate confidentiality and represents work group or organization with professional demeanor.
Office Administrative Functions:
• Manage the work load in the absence of the Line Manager, taking appropriate action which includes assessing relative priorities and independently managing incoming correspondence, e-mails etc., and responding to ensure a smooth day to day workflow.
• Co-ordinate between the line manager and project management team. Ordering and maintaining stock of consumables such as grocery items and office stationeries.
• Provide administrative supports including telephone coverage, copying, mail handling, supplies control and necessary communications internally and externally.
Keep records in readily, accessible and orderly; maintain a systematic filing system for all communications and documentations, make sure that confidential records are secured.
Document controlling, with software applications.
Prepare and control all documents/ Dossiers from Approval to "As- Built"
Preparing Site Organization chart according to Client Requirements.
Preparation of Supervision staff invoice for each months and submitting to the client and follow up for outstanding payments.
Prepare the reports and correspondences.
Prepare Weekly Activity Report/ Schedule.
Weekly Internal Meeting Report.
Weekly construction Progress Report.
Charts of Manpower Schedule / Monthly
Preparing Minutes of Progress Meeting.
Issue of Cheques to the Suppliers and Handling of Petty Cash.
Performs other duties that may be assigned from time to time by the Chief Resident Engineer and Area Manager.
Keep records in readily, accessible and orderly; maintain a systematic filing system for all communications and documentations, make sure that confidential records are secured.
Document controlling, with software applications.
Prepare and control all documents/ Dossiers from Approval to "As- Built"
Preparing Site Organization chart according to Client Requirements.
Preparation of Supervision staff invoice for each months and submitting to the client and follow up for outstanding payments.
Prepare the reports and correspondences.
Prepare Weekly Activity Report/ Schedule.
Weekly Internal Meeting Report.
Weekly construction Progress Report.
Charts of Manpower Schedule / Monthly
Preparing Minutes of Progress Meeting.
Issue of Cheques to the Suppliers and Handling of Petty Cash.
Performs other duties that may be assigned from time to time by the Chief Resident Engineer and Area Manager.
Preparing the Documents related Ministry level applications
Taking Decision through the meetings
Conducting hajj tour yearly
Managing the tour as an administrative level group leader
Taking the passengers risk from airport to airport contract
Arranging accomodation to the passengers
Clearing the passengers travel documents at immigration point
Purchasing the Medicines from the Company
Maintain the Stock Daily
Managing the staff with high manners
Selling the medicines branded Glaxo, Aristo, Ranbaxy, Cipla, Cadila etc...
Preparing the account to submit to the Auditor
Assisting the Doctors for refering new Medicines in market
Managing the staff in Hospital
Keeping the good relationship between the Doctors and Patients
Advising the staff to keep good manners to the patients
Preparing the Accounts to submit to the Auditor
Assisting the Doctors for a better treatement to the patients
Diploma in Travel and Tourism from School of Engineering Kannur, Kerala, India.