Specialty Leasing Coordinator
GLA Property Management
Total years of experience :14 years, 3 Months
I Provide support to generate and maximize traffic building exhibitions / events and contribute in tenant occupancy in all GLA properties.
1. Assist the Specialty Leasing Assistant Manager with implementing major traffic building exhibitions / events through existing & new vendors at 360 MALL.
2. Issue license agreements on Yardi System along with the invoices requested for payment.
3. Assist in ensuring that all units are rented out during the whole year.
4. Follow up on long term & short term lease payments.
5. Update Specialty Leasing bookings.
6. Initiate deals with Specialty Leasing investors, arrange for start-up and operational meetings, prepare proposals for clients, follow up on the deal, identify locations and secure required Specialty Leasing documents.
7. Visit all GLA properties and ensure that the Specialty Leasing program is running smoothly and as per GLA standards to achieve the monthly target.
8. Follow up on requests, booth repairs with Operations Department, pending payments with Finance Department, and insurance documents.
9. Organize operational meetings between the Specialty Leasing investors and the Center’s team, (Maintenance, Safety, Operations, Security and Marketing Department representatives).
10. Document activities including crucial and essential information to be utilized for the monthly management report.
11. Responsible for press release documentation and collect photos and videos from social media.
12. Prepare and send action sheets with the installation & dismantling details of a kiosk / event to all Departments.
13. Prepare security permissions for all investors and communicate with Security Department.
14. Ensure that investors are motivated to submit documents in a timely manner and follow up on all lease related issues.
15. Coordinate with Finance Department to ensure that Specialty Leasing investors make timely payments of their rent obligations as well as delinquency collections.
16. Conduct visits to all properties to meet Center Managers for Specialty Leasing matters.
17. Receive license fees and deposit cheques and coordinate with Finance Department.
18. Prepare leasing status report and other reports when required.
1- Assist in preparing the daily Office Income and expenses sheet.
2- Prepare Researches about Kuwait Market for new opportunities.
3- Prepare Employees Contracts
4- Check Daily Kuwait Arabic and English Newspapers for news regarding the fields the company is working at.
5-Translate Documents from English to Arabic and vice versa.
6-Answer phone calls and e-mails from companies working with Al Rifai Corporation.
7- Prepare daily report about the tasks done throughout the day along with the status of each.
8- File arrangements for reports, researches, contracts and receipts.
9- Rent, Internet connection and staff salary due date Follow up
11- Flight and Hotel Booking
12- Appointments arrangement
14- Keep track of any required stationery, office items or kitchen items that needs to be purchased.
1- Create new contracts for customers and activate internet packages for them with the required rate plan (Data Entry)
2- Creating Appendices for new voice and internet offers for B2B and B2C departments.
3- Working in Oracle (RAS), Super DAS and BSCS systems.
4- Creating different Excel reports to measure departments’ daily progress.
5- Attending and participating in Meetings regarding new features added to RAS System.
6- Testing New products/Services activation process on RAS System before launching it.
7- Creating Internal reports from Micro strategy and TOAD System requested by Internal Ooredoo departments.
8- Creating guidance for the steps followed in activating new products/services on RAS and sharing it with dealers/Retail and Franchise agents.
9- Guiding dealers/ Franchise and Retail agents in resolving any issue they face in RAS system.
10- Activating lines for Marketing Prizes and Testing scenarios.
Take phone calls, communicate information to and from the staff and parents, and prepare memos, letters and documents required by the school adminstration.
University Degree: Bachelors Degree in Business Administration Major Accounting. Graduated in Summer 2012. High school: A'Takamul International School, Graduate of 2008 Percentage of 95%