OM - Director of Marketing
BAE Systems
Total years of experience :12 years, 5 Months
Responsible for all secretarial duties (memos, scheduling, correspondence.. etc) Along with other vacant positions, including, Human resources (Contracts with SAMA for managerial positions, Visa's.. etc.) Did a lot of tasks for other positions, including Compliance (opening accounts in others banks, all sorts of legal request) as well as public relations duties. Simply handling all issues and covering all positions until filled. It was a dream job, and the best thing I learned from the CEO was that everything is always in progress, nothing should be on hold, time is truly of the essence.
Secretarial/HR/Auditing/IT/Translation. Simply a variety of tasks related to projects within TAQNIA, and project shared with other entities. Work is never repeated, and every day is a completely different direction in the tasks required.
Responsible for all general administrative affairs in relation to the section (Anesthesia Technology) containing fifty-five (55) staff members. Mainly, serving as the role primary contact in the section, providing routine information from records to other organizational unites. Establishing and maintaining the section's filing system which is crucial for accreditation requirement.
Preparing for the Continuous Medical Education (CME) classes, and subsequently, entering staff's evaluation for each class.
Fully responsible for staff's yearly contracts (prepared each month), daily entering (annual/business) leaves, preparing equipment and machines property pass requests and follow-ups, as well as payroll and time sheet assembly and entry every month.
Creating memorandums including requesting new positions, upgrades, visas, premium payment, scholarships, and training. Also, writing recommendation, warning letters, and taking section's meetings' minutes and follow-ups. While maintaining communications, and screening the supervisor's correspondence.
My responsibilities involved enlisting student to the English Course, which is for a year or more, creating a file for them, and acquiring all necessary paper. While keeping records of each student's development, and making reports regarding payments each month. Until finally preparing students' Diploma Certificates, and transferring their files to storage after they graduate.
It was a very rewarding position, I've learned a lot, mostly from meeting all kinds of people, and having to deal with so many different situations.
It was a training program for our Executive Secretary program. We basically exercise our skills, while learning different jobs and their requirements.
I learned most in the Students Affairs office.
It was the best education I could have ever dream of, from the amazing faculty, to the useful daily-life knowledge, and the healthy food options, with the most convenient and comfortable facilities and environment. Even the little tolerance to absenteeism was a great method in getting rid of the lazy unproductive students. Simply, everything there makes you proud, and satisfied.