Noura AL-Hatim

Office manager CEO office ,personal assistant,HR coordinator,marketing &pr manager , at ,IKARUS United Marine Services,Party Corner,Khat Printing Press,KGL Real Estate

• Kuwait - Al Kuwait
• February 2003 to April 2022

•All Administrative duties ex., booking, confirmations, Handle phone calls, photocopying, faxing and mailing., maintains presentations, spreadsheets, Draft and type reports and routine correspondence from dictation or written sources .
•Maintain the filing system and records (manual & electronic).
•Perform the work as per company administration policies and procedure.
•Maintain a schedule for meetings/appointments, Coordinate daily activities &Maintain the executive’s calendar and agenda.
•Taking dictations, drafting of the minutes of executive meetings.
•Arrange Travel reservations and purchases.
•Maintain, update, classify and digitalize the contacts database on a regular basis.
•Handling all incoming or outgoing correspondence and electronic communications.
•Review and summarize miscellaneous reports and documents.
•Dealing with complex queries and issues on the telephone, email and in person
•Able to coordinate with managers daily activities.
•To document/ record information, maintain files, process all paper work, and to perform day to day administrative tasks.
•Organizing any exhibition or festival (hotels, resorts, schools, halls wedding).
•Responsible for the marketing publications and electronic media (ads in newspapers and
magazines, advertisements via social media).
•Participate to develop the main objectives & plans of the company.
•Review the organizational structure before submission to the GM.
•Follow-up the competitors & international markets to keep up update in our field.
•Create & manage company filing system.
•Represent the company in front of others, as well as in events and concerts and interviews official
authorization from the representative of the board of directors.
•Take all the necessary decisions and which enables the execution of assignments and plans by the
loader.
•Prepare monthly reports, semi-annual and annual and discuss these reports with GM at regular
meetings.
•Put the main tasks of the staff and follow up their implementation.
•Follow-up daily and monthly the movement sales & try to find ways to increase the sales.
Follow any suggestions & complains form customers.

HR Duties:
•Put advertisements in newspapers & social media for recruitment the employees.
•Receiving all employment’s applications, checking completion of all references, referring the
application.
•Conducting recruitment interviews to choose the right person, after being approved by
Management, receiving the application, start to complete procedures of employment process
starting from opening the file, job description, following up any lack of any required document.
•Preparing the annual allotments (end of service and annual leave’s).
•Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
•Follow up the movement of permissions, absence and delay.
•Follow up the fingerprint program.
•Respond to the staff's inquiries about all that is related to personnel department.
•Arrange for business trips, issuing pay orders of the value of pocket expenses and issuing visa
from embassies.
•Following up work permissions, residency transference and residency renewing.
Training new or existing employees.
•Resolving grievances or queries that any of the employees have.
•Responsible for the petty cash.