Novita Lidiana

Position Responsibility: The Port Master System Integration with scope of work for 28 packages which documents to manage and ensure the quality comply with the requirement of quality procedure of client and Project Management Consultant. Ensuring the effective and efficient performance of administrative tasks including:
• Word processing, sorting mail, photocopying and general office duties.
• Maintaining up-to-date records of correspondence, Pre-Qualification, Material Approval, Submittal, Document, method statement, risk assessment, inspection and test plan, etc.
• Compiling, mailing and following up standard letters and information packages.
• Received document and crosscheck to comply with client and PMC procedure process.
• Establishing and maintaining a proper filling system (hard copies, soft copies and originals)
• Ensure numbering, dispatching, archiving of all correspondence are in accordance with Document and Data Control Procedure;
• Uploading all type of documents into electronic Project Management (Proliance and ASSAI)
• Maintain the submission into electronic system as per requirement by Project Management Consultant.
• Ensure all the document with quality before submitting to client via Proliance.

Responsibility Statement :
The safety administrator analyzes a business by touring the company regularly, identifying safety hazards and taking steps to rectify them. You hold regular inspections to ensure that all precautions are taken and every safety measure is in place.
Position Responsibility : Ensuring the effective and efficient performance of administrative tasks including:
• Word processing, sorting mail, photocopying and general office duties.
• Maintaining up-to-date records of clients.
• Monitoring and maintaining supplies of PPE, documents and related materials.
• Compiling, mailing and following up standard letters and information packages.
• Maintaining register of training resources and other loan material.
• Providing administrative support as required by the Safety or QHSE Manager.
• Maintain records of staff contact and details personal. Responsible and maintain register of Quality System (NCR, Method Statement, Material Approval and Inspection Test Plan).
• Responsible and maintain test report for Rock test, Concrete test. Submission documents to client for approval.
• Coordinate with engineer for all test report and third party laboratory for test certificate.
• To attended the progress meeting for Quality meeting with client and any necessary requirements by clients.
• Manage the petty cash system.
• Ensure and responsibility for handover documentation such test report to client.

Responsibility Statement :
To obtain the excellence profession, development and expansion in career and to be associated with apparent and successful company to seek a challenging position to expand my skills and quality of my profession to the fullest of my ability.
Position Responsibility :
• Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
• Ensuring sequential numbering system in each and every outgoing correspondence.
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals within divisions and departments.
• Ensuring all correspondences regarding financial matters is forwarded to Base manager.
• Ensuring all correspondences regarding contractual matters is forwarded to the Base Manager.
• Ensure all correspondences reach proper department.
• Maintain documentation for projects making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
• Coordinate with concern department on project Engineer for maintaining quality documentation so called, Document Register, Material Register.
• Responsible in receiving & checking of company materials deliveries, duties to check the quantity & quality of items received, as per Purchase Order description and specification required.
• Prepare Documents and Report such as; Purchase Order, Delivery Note, Gate Pass & Transmittal Form, Material Receiving Report, Issuance Form (Consumables & Yard Materials) Weekly Procurement Delivery Report Daily & Monthly Report of Consumable Materials Status, Weekly Report of Store Materials Status.
• Encode materials received & issued.
• In charge in coordinating & monitoring materials required.

Position Responsibility :
• Coordinate, correlate and submit project HSE monthly reports to the project HSE manager.
• Liase with the HSE and HR management to establish and maintain the project training requirements.
• Assisting HSE manager in providing HSE training for project staff.
• For HSE documentation, assist the project HSE management team in the maintenance of the HSE management System to a audit ready level.
• Maintain compliance documentation HSE management system.
• Maintain the projects spreadsheet and registers of Project Risk register, KPI register, Incident / Hazard register, training register, Legal register, Incite - Key Stone, Chem-watch.
• To provide administrative assistance to the HSE Management team as requested.
• To undertake other assigned duties as per instruction from HSE managers.
• Ensure proper use of LIL forms by staff - Coordination with system department to get update or latest documentation and forms.
• Taken minutes of meeting with contractor, prepare and distribute.
• Maintain the technical register updated.
• Monitoring and updated bunker report vessel from each vessel based on daily report.
• Document archiving.

Position Responsibility :

• Ensure that project staff understand and carry out their responsibilities detailed in the Project Management Plan. Verify inspection and testing activities being carried out by site supervisors, sub-contractors and suppliers
• Coordinate and maintain an actual and potential safety and environmental nonconformance control system including the issuing of nonconformance reports to the Project Director/Manager and ensure corrective and preventive actions are implemented and effective
• Establish and maintain a system for storage of safety and environment records and the updating of registers.
• Functional report to the Manager - Management Systems on safety and environmental performance of the project in accordance with regional procedures.
• Assist in determining the safety and environmental objectives and targets for the Project.
• Assist the documentation, planning, reviewing and updating of the Project Management Plan and other documentation required for the implementation of the Safety and Environment aspects of the Project.
• Ensure that the responsibilities regarding safety and environmental requirements are properly defined in purchase orders and sub-contracts.
• Ensure effectiveness of implementation of emergency response programs on all projects.
• Monthly and weekly report for HSE to our client.
• Unsure knowledge is up to date.

Position Responsibility :
• Maintain confidential records and files.
• Word processes all manuscripts, letters, documents and proposals.
• Records, date stamps and distributes all incoming mail.
• Processes outgoing mail.
• Files all correspondence.
• Updates the bulletin board by posting and removal of outdated materials.
• Ensures the Administrative Offices.
• Other duties as directed.

Responsibility Statement :
Assist the Project Adminstration in facilitating the operation and maintanance of Administration Management System with regards to the implementation of the work requirements of the project.
Duties and Responsibilities include:
• Pick up, receive, open, date stamp, and deliver mail and/or other materials.
• Update files and maintain a variety of records such as addresses, telephone numbers.
• Schedules, attendance and timesheets, numerical logs.
• Copy documents.
• Supporting documents.