Project Coordinator
Green Oasis Es
Total des années d'expérience :27 years, 9 Mois
panel interviews of Senior Category Managers.
•Sourcing of suitable candidates using Linkedin, Indeed, Caterglobal, and other recruitment portals.
•Drafting of job descriptions for Senior Store Management and Operations store staff.
•Ensuring that the shortlisted candidate profiles match with the signed off job descriptions from the host brand.
•Drafting of organizational charts of the Senior Store Management and Operation workforce.
•Compiling of SOP grooming standards for outlet staff.
•Compiling of training manuals as per industry standards.
•Coaching and mentoring of Supervisor outlets on how to implement SOP & HR policies and procedures.
•Completed installation of female staff accommodation.
•Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
•Organizing, attending, and participating in stakeholder meetings.
•Documenting and following up on important actions and decisions from meetings.
•Preparing necessary presentation materials for meetings.
•Ensuring project deadlines are met.
•Determining project changes.
•Providing administrative support as needed including proofreading of menus, social media content, corporate brochures.
•Undertaking project tasks as required.
•Developing project strategies.
•Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
•Assess project risks and issues and provide solutions where applicable.
•Ensure stakeholder views are managed towards the best solution.
•Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
•Create a project management calendar for fulfilling each goal and objective.
•Coordinating with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.
•Meeting with project team members to identify and resolve issues.
•Submitting project deliverables and ensuring that they adhere to quality standards.
•Preparing status reports by gathering, analyzing, and summarizing relevant information.
•Establishing effective project communication plans and ensuring their execution.
•Facilitating change requests to ensure that all parties are informed of the impacts on schedule and budget.
•Coordinating the development of user manuals, training materials, and other documents as needed to enable successful implementation and turnover of the process or system to the process owners/relevant department heads.
•Identifying and developing new opportunities.
•Obtaining internal customer acceptance of project deliverables.
•Managing customer satisfaction within the project transition period.
•Conducting a post-project evaluation and identifying successful and unsuccessful project elements.
Investment Banking
Accountabilities:
•Coordinate with team members and gathers all necessary information to keep the CRM system accurate and up to date.
•Coordinate with the Compliance team to complete the KYC due diligence.
•Coordinate with the Compliance team to obtain Client Facing Authority for new employees.
•Administer the team business travel and expenses claims.
•Filters requests or inquiries for the Business Line/ Function Head and assesses the importance and urgency before forwarding the request to the Director.
•Manage and maintain the Business Line/Function Head diary, schedule, and travel arrangements.
•Arranges meetings and conferences, schedules interviews, and appointments.
•Answers general questions from employees and assists where possible.
•Read and analyze incoming memos and reports to determine their significance and plan their distribution.
•Sorts and distributes incoming correspondence, including faxes and email.
•Using good judgment and thorough knowledge of functions and procedures, composes a variety of reports, documents, invoices, memo’s, letters, and other written materials on various subjects and events using word processing, spreadsheet, database, and presentation software for the Business Line/Function Head and other staff within the department.
•Prepare agendas and make the required arrangements for meetings.
•Follow up on a variety of matters, information, and actions requested by the Business Line/Function Head to ensure that deadlines are met. Works with a variety of staff to obtain information in response to requests from the Business Line/Function Head and other staff within the department.
•Conduct searches to find the required information, using such sources as the Internet or as guided by the manager.
•Files and retrieves documents, records, and reports.
•Greets visitors and manages access to specific individuals.
•Operate office equipment such as fax machines, copiers, and phone systems.
•Use a computer for spreadsheets, word processing, database management, and other applications.
•Answers phone calls and provides information to callers takes messages and transfers calls to appropriate individuals.
•Performs any additional tasks and offers support to various sections within the department as requested.
to the CEO and CFO
Accountabilities:
•Assisted CFO and CEO in shortlisting of potential candidates are. Senior staff and administration staff.
•Facilitated onboarding of International staff i.e., staff accommodation, securing rental vehicles for Senior staff members, RP processing, cargo clearance.
•Assisted in the negotiation of private health insurance with AETNA.
•Established communication with Thyssenkrupp HEAD OFFICE in Dresden to ensure that office operation was kept in line with group policies and procedures.
•Render secretarial and administrative support to the CEO and CFO encompassing managing calendars, receiving visitors, drafting letters and bookings including specific tasks and special projects (brochures e.g.) from each department.
•Focus on the end-to-end management of meetings encompassing preparing agenda, collating materials, participating in meetings followed by drafting and circulating minutes of meetings.
•Collaborate with various internal/external agencies related to business travel of booking of flights, hotels, car rentals, tours, Visa applications to various destinations amongst others.
•Coordinate activities related to organizing events, conference, and exhibition including gala dinners, sales team events, regional workshops.
•Maintain updated documentation of files & records in the document management system based on organizational as well as statutory requirements.
•Work on invoice processing payments, procuring of various vendors for events and other related items.
•Set-up of Regional Head Office for MENA which included office design, ordering of Office equipment i.e., office furniture, and functional office equipment.
•Securing an IT service provider to facilitate the servers, printers/scanners, e-mails, shared folders, SharePoint.
•Set-up MENA workshops at local hotels i.e., meeting rooms, accommodation, transportation, F&B. AV equipment.
•Negotiations with the landlord on rental disputes, monthly rent pay-out, office maintenance.
•Ensured safety maintenance was adhered to by staff.
•Assisted with project tracking which was reported back to MENA offices at Quarterly MENA workshops held in Qatar.
•Assisted in the annual budget compilation.
Accountabilities:
•Rendered secretarial & administrative support to the Commercial and Industrial Directors and their respective teams.
•Maintained updated contact registers for commercial as well as project documents and quality files for the industrial department.
•Represented the organization at various events and conferences. Set up business meetings with internal and external suppliers and managed logistics based on requirements.
•Set up an organizational website and uploaded information using the internal communication software of Air Liquide. Developed collaterals for company events, workshops, advertising.
•Participated in negotiation with external suppliers to produce GASAL corporate video, photoshoot, and launch event of the new upcoming site - Al Karaana
•Coordinated activities related to drafting payment requisition forms, purchase orders, change orders and goods received forms.
•Managed correspondence and updated various status report to the senior management to enable effective decision making.
Abu Dhabi Duty-Free, Abu Dhabi Intl’ Airport - UAE
Gulf Air Hostess / Hotel Receptionist / Customer Service Agent - Ghazal Lounge
