personal assistant
aweserve investments limited
Total years of experience :3 years, 7 Months
• Providing professional, confidential, secretarial and administrative support to the Executive Director, ensuring efficient planning, directing, managing and coordination of day to day to company activities.
• Ensure effective communication between the office of the Executive Director and committees, Institutions, as well as dignitaries to which he is a member or involved in.
• Liaise with relevant stakeholders, providing accurate and timely dissemination of information from the office of the Executive Director to all concerned parties.
• Schedule appointments on the behalf of the Executive Director, maintain his diary, Plan and manage related logistics, efficiently meeting deadlines.
• Compose, review, proof read, format correspondence emails, letters, memos and other official documentation to/ from staff, clients, partners and other stakeholders (internal and external) and ensure action points are availed without loss of vital information as well as follow up by relevant persons.
• Develop and maintain an up to date contact list for the Executive Director’s business engagements.
• General maintenance and upkeep of the office of the Executive Director
• Arrange suitable venues for meetings and engagements; taking into consideration disabled access.
• Receive, open, sort, screen and priorities all the incoming written correspondence and ensure timely feedback.
• Act as the company representative to different forum as delegated by the Executive Director.
• Maintaining a user friendly database of contacts of people, businesses and institutions with whom the Executive Director.
• Coordinate travel and accommodation requirement where deemed necessary for guest /client of the Executive Director.
• Professionally attend to corporate clients, expatriates and dignitaries who have appointments with the Executive Director.
• Obtained replies, provide support in terms writing and editing speeches, presentationsand other relevant duties as assigned by the Executive Director.
Setting up the network.Maintaining the network, expanding the network.
Adding new host machines to the network, such as NFS^TM services, name services, and electronic mail.
Trouble shooting network problem, configuring network clients.
Installing and maintaining network hardware and software. Analysing and isolating issues.
Monitor networks to ensure security and availability to specific users. Evaluate and modify system’s performance.
Ensuring network connectivity throughout a company’s LAN/WAN infrastructure is on par with technical considerations.
Designing and deploying networks, performing network address assignment.
Issuing of identity cards to all staff members.
Designing and updating of the company website (www.pioneereasybus.com) using the word press program.
Maintaining the company webmail, adding new staff members to the platform.
Biometric administration adding of new staff to the system and processing of monthly attendance for payroll assessment.
Installation of bus validators to work, GPS systems, to aid the TAP TO PAY contact less bus fare cards.
Camera and DVR installation into the buses to enable capture accident scene and driver behaviour.
Ensuring that the buses have good media to entertain the passengers on their way.
Created awareness to the general public about the don’ts and dos on the buses for effective operation of the bus and minimizing on-board accidents.
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