property manger
american embassy
Total years of experience :18 years, 7 Months
Supervise 25 direct hire FSN personnel, 7 clerks, 13 warehousemen, 5 drivers, Receive, organize, store, issue and prepare vouchers for expendable and non-expendable supplies and property.
Property Section - Property and Supply
Manage the Property Section Operations that take place at three location, property office, office supplies room and warehouse. And mange’s all aspects of post property management, including; the receipt of expandable and non-expandable property and supplies; property issues;maintaining proper stock levels for all supplies; tracking all Nepa property; organizing disposal sale; performing annual inventories and preparing property and supplies reports.
Directs the non-expendable property records to reflect the household furniture, appliances and carpeting in the custody of American Personnel in 356 leases, and office furniture and equipment in all offices of agencies participating in ICASS; STATE PROGRAM and ICASS, DAO, OSC, FAO, LEGATT, FCS, AGR, COMM, ISU, INL, MSG, EXB, REF, TRS, FPD, PEP, USMC and PA. Maintains all property accountability records of non-expendable and equipment for all agencies participating in ICASS by using property ILMS System, and generates all needed reports. This covers over 35, 000 items recorded in the system with a total amount over $32, 000, 000.00.
Works as Receiving Clerk and Carries out day to day receiving and transfer functions on ILMS; this includes about 2000 transactions and about 500 receiving reports annually, Checks and corrects all the receiving reports to makes sure that its accurate
Annual number of leases prepared for new arrivals and departures is 120 residences. Participates in the make ready meetings and participate in the whole operation of preparing residences for occupancy, Schedules and organizes housing inventories upon arrival and before departure for all residences of all agencies participating in ICASS: State, OSC, LEGAT, DAO, FAO, PA, FCS, ENV Hub and USMC, and soon USAID.
Schedules and Supervises and run the annual physical inventories of office furniture, equipment, verifying the results of inventory, participate in supply room inventory.
Reconciles or approves reconciliation of stock or property records and inventory counts and approves annotations of custody records to reflect condition. Report when furniture and equipment should be retired and makes recommendations for retirement by using computer reports. These reports are used as planning tool for preparing purchase wish lists. Arranges and Prepare sales of such described retired furniture.
Makes recommendation on disposal of Government property, assists and collects the value of any damage done to the property by charging occupants for broken or missing items and prepares the sales lists, answers all the questions of bidders, makes final results and contracts for successful bidders and releases the lots they purchased. Annual total proceeds of sales are about $ 300, 000.00.
Responsible for updating the Post Profiles FOR GSO Property/Vehicles section
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Prepares detailed inventory reports for Ambassador and DCM residences, including inventory of high-value items, silverware, chinaware, and glassware to be submitted it to Washington.
Responsible for verifying OBO/IDF furniture lay out and supervises distribution; prepare work orders for curtains, rugs, recovering and maintenance for all representational eras.
Arrange and schedule end year reports required by Washington to meet dead line:
1- Annual Property Management report.
2- OBO/IDF Inventories for CMR and DCR
Dose annual reconciliation and prepares reports for offices, warehouse, CMR, DCR and residences upon departure of occupants for about 360 residences annually through the use of scanning equipment and reports any shortages or discrepancies to the property section supervisor and A/GSO. Perform condition and cleaning inspections for furniture and residences and report any damages or breaks to supervisor and A/GSO for charging occupant if responsible.
Manage and Direct a $ 4, 000, 000.00 budget for FAP (Furniture and appliances pool).
1- Monitoring the supply movement from purchasing. Issuing & storing & the material display from point of: quantities displayed & display shelves measurement & method, Inventory of the materials & monitoring validity period, studying & analyzing item movement, canceling & solving dead & slow moving item, doing monthly & daily & annually inventory, acting the problems and solving them & proposing new ways& Ideas to make work faster easier & more accurate, doing Purchases orders for material, doing checkup for materials @ receiving & @ issuing, checking system data input & output.
2-Served as customer service officer excellent interpersonal skills. Ability to interact with the public with tact and good judgment and to safe guard information
3-Advanced use of office computer equipments, and ability to use standard computer applications.
4-Provide information and support to all different level of management by providing analyzing reports or answering questions
5-supervise and perform district warehouse operations including receiving, marking, sorting and issuing and maintain security of warehouse.
6-assign, schedule and coordinate workload; train, supervise and evaluate the performance of assigned personnel; assist in the selection of the new employees.
7-schedule and assign routine and special deliveries of supplies, materials and district mail; supervise and participate as needed in the delivery of supply, materials and equipment.
8-coordinate and participate in inventory and storage functions in the warehouse; conduct inventories; requisition supplies as necessary and determine proper location of supplies to allow maximum space utilization.
9-supervise and participate in the preparation of materials for shipment.
10-maintain variety of records and reports pertaining to the operation of the district warehouse; make recommendations for department budget development.