Document Controller cum Secretary
German Steel Contracting LLC
Total years of experience :6 years, 7 Months
DC and Secretarial Task;
* To ensure all drawings, document submission, method
statement, letter and related documents are orderly arrange
and submitted on time.
* Received material sample, catalogues, hardcopies and
electronic copies of all technical drawing, reports and related
information in an orderly manner, in line with the company
procedures.
* Allocates and control the document numbering system for the
project work.
* Works with precision to ensure that all electronic and hardcopy
filing is accurate and easy to retrieve.
* Response in a timely manner to request to retrieve
information, information searches and general request for
support from project and department personnel.
* Maintaining filing system for the project, correspondence with
main contractors, subcontractor and document register.
* Issuance of controlled copies of drawings, method statements
and other documents.
* Submission of outgoing correspondence to main contractors
and consultant.
* Maintaining the submitted approved and commented shop
drawings, document and record of the project.
* Preparing and maintaining the document submission under
the guidance of concerned Engineers.
Secretarial and Receptionist Task;
* Answering phones in a professional manner, and routing calls
as necessary.
* Welcomes visitors by greeting them in warmly and make sure
they are comfortable or on the telephone; answering or
referring inquiries.
* Maintain office security by following safety procedures and
controlling access via the reception desk (monitor logbook,
issue visitor badges).
* Assists in the ordering, receiving, stocking and distribution of
office supplies.
* Preparing meeting and training rooms.
* Update calendars and schedule meetings.
* Keeping reception area clean and neat.
• Answering phones in a professional manner, and routing calls as necessary.
• Welcomes visitors by greeting them in warmly and make sure they are comfortable or on the telephone; answering or referring inquiries.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing, scanning and collating.
• Receive, sort and distribute daily mail/deliveries.
• Prepare correspondence and documents.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Preparing meeting and training rooms.
• Hiring, managing and developing the junior administrative team.
• Update calendars and schedule meetings.
• Provide excellent customer service.
• Keeping reception area clean and neat.
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