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Olesia Iunak, Executive Assistant

Olesia Iunak

Executive Assistant·Oilqo Services LLC

United Arab Emirates

Higher diploma, psychology

Work experience

Total years of experience: 15 years, 5 months

Executive Assistant

June 2023 - Present

Oilqo Services LLC

Dubai, United Arab Emirates

June 2023 - Present

• Diary Management (Plan and arrange meetings, appointments, and activities)
• Handled internal/external communications and official correspondence
• Complex travel arrangements (visa, flight, hotel, transport, meet and greet service etc.)
• Organize corporate events and manage catering arrangements
• Supported cross-functional projects with research and timeline tracking
• Schedule and coordinate meetings, prepare agendas, and take accurate minutes
• Prepare expenditure reports, ensure timely submission, and follow up on approvals
• Prepare various reports and professional presentations for senior management
• Maintain both physical and digital filing systems for efficient document retrieval
• Maintain office supplies inventory, anticipate needs, place orders, and verify deliveries.
• Coordinate with maintenance companies and external vendors for services, repairs, and facility upkeep
• Monitor and supervise junior staff, including office assistants and cleaning teams
• Administrative activities that ensure the smooth operation of the office
• Assist the CEO with personal requests and day-to-day tasks, ensuring seamless support and time management.

Company industry:
Oil & Gas
Job role:
Oil and Gas

Receptionist Admin Assistant

July 2020 - June 2023

Huawei Tech

Dubai, United Arab Emirates

July 2020 - June 2023

• Welcome visitors warmly and answer inquiries
• Maintain detailed and accurate records of visitor requests and phone calls received
• Handle and redirect incoming phone calls efficiently
• Maintain the reception area and all common areas in a clean and tidy manner at all times
• Manage all internal, domestic and international courier services and deliveries; sort and distribute incoming mail
• Coordinate business card requests for staff and executives
• Implement and maintain office record-keeping and filing
• Prepare and submit expense claim reports
• Organize company events and meetings
• Monitor and manage office equipment inventory
• Perform general administrative duties such as filing, typing, copying, binding, and scanning.

Company industry:
Telecommunications
Job role:
Administration

Front desk management\Receptionist

November 2018 - February 2020

Heart of europe

Dubai, United Arab Emirates

November 2018 - February 2020

• Welcome and greet guests and visitors, providing guidance and ensuring a positive experience
• Coordinating with the team to ensure smooth transfer arrangements for the guests
• Handle and resolve guest complaints professionally and efficiently
• Schedule meetings and events, managing calendars and room bookings
• Manage incoming phone calls and redirect to appropriate personnel
• Collect, sort, and distribute incoming deliveries.
• Prepare daily and weekly reports and schedules for the team.
• Assist management with various administrative and operational requests.

Company industry:
Real Estate
Job role:
Administration

Sales Associate, Beauty Advisor

July 2016 - October 2018

Grand Store

Dubai, United Arab Emirates

July 2016 - October 2018

• Welcome and greet customers in the showroom, providing a friendly and professional experience
• Provide detailed information on product features, quality, uses, and availability
• Advise customers on product selections best suited to their needs
• Arrange and coordinate orders and deliveries of stock
• Monitor and achieve showroom targets and sales goals
• Handle cashiering and card payment transactions accurately and efficiently
• Prepare regular sales reports and maintain sales records.

Company industry:
Retail & Wholesale
Job role:
Beauty and Fashion

Receptionist/ personal assistant

December 2012 - March 2016

UfaOil

Ufa, Russian Federation

December 2012 - March 2016

• Screen telephone calls, inquiries, and requests, directing them appropriately
• Manage diary and schedule meetings and appointments
• Coordinate domestic and international business travel arrangements
• Prepare and submit expense claim reports
• Regularly update and maintain client databases
• Provide general administrative and secretarial support, including mailing, scanning, and copying
• Maintain physical and digital filing systems for efficient document retrieval
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
• Manage relationships with vendors, coordinating services and contracts as needed
• Plan and execute corporate events and meetings, ensuring smooth operations.

Company industry:
Oil & Gas
Job role:
Administration

Assistant Sales manager

June 2010 - December 2012

Russian light

Russian Federation

June 2010 - December 2012

meeting and consulting customers, registration applications and invoices, control of shipments and deliveries, provide information about all products, documentation, cashiering and card payments

Company industry:
Sales Outsourcing
Job role:
Sales

Education

Bashkir State University

May 2015

May 2015

Higher diploma, psychology

Russian Federation

Ufa State Aviation Technical University

June 2010

June 2010

Higher diploma, Finance

Russian Federation

Skills

Microsoft Office
Expert
Microsoft Office
Expert
Calendars and schedule
Expert
Calendars and schedule
Expert
Travel Planning
Expert
Travel Planning
Expert
Event Management
Intermediate
Event Management
Intermediate
Vendor Management
Expert
Vendor Management
Expert
Business Correspondence
Expert
Business Correspondence
Expert
Discretion
Expert
Discretion
Expert
Multitasking
Expert
Multitasking
Expert
Project Coordinating
Intermediate
Project Coordinating
Intermediate
Time Management
Expert
Time Management
Expert
Detail Orientation
Expert
Detail Orientation
Expert

Languages

Russian
Native Speaker
English
Expert

Training and Certifications

Training
First AID Certification
QHSE International FZ LLE
Fire Warden Certification
QHSE International FZ LLE
Customer Service
Select Training and Management Consultancy
Advanced Business English
Select Training and Management Consultancy

Hobbies

  • Pillates
  • Reading
  • Yoga