Olesia Iunak

• Diary Management (Plan and arrange meetings, appointments, and activities)
• Handled internal/external communications and official correspondence
• Complex travel arrangements (visa, flight, hotel, transport, meet and greet service etc.)
• Organize corporate events and manage catering arrangements
• Supported cross-functional projects with research and timeline tracking
• Schedule and coordinate meetings, prepare agendas, and take accurate minutes
• Prepare expenditure reports, ensure timely submission, and follow up on approvals
• Prepare various reports and professional presentations for senior management
• Maintain both physical and digital filing systems for efficient document retrieval
• Maintain office supplies inventory, anticipate needs, place orders, and verify deliveries.
• Coordinate with maintenance companies and external vendors for services, repairs, and facility upkeep
• Monitor and supervise junior staff, including office assistants and cleaning teams
• Administrative activities that ensure the smooth operation of the office
• Assist the CEO with personal requests and day-to-day tasks, ensuring seamless support and time management.

• Welcome visitors warmly and answer inquiries
• Maintain detailed and accurate records of visitor requests and phone calls received
• Handle and redirect incoming phone calls efficiently
• Maintain the reception area and all common areas in a clean and tidy manner at all times
• Manage all internal, domestic and international courier services and deliveries; sort and distribute incoming mail
• Coordinate business card requests for staff and executives
• Implement and maintain office record-keeping and filing
• Prepare and submit expense claim reports
• Organize company events and meetings
• Monitor and manage office equipment inventory
• Perform general administrative duties such as filing, typing, copying, binding, and scanning.

• Welcome and greet guests and visitors, providing guidance and ensuring a positive experience
• Coordinating with the team to ensure smooth transfer arrangements for the guests
• Handle and resolve guest complaints professionally and efficiently
• Schedule meetings and events, managing calendars and room bookings
• Manage incoming phone calls and redirect to appropriate personnel
• Collect, sort, and distribute incoming deliveries.
• Prepare daily and weekly reports and schedules for the team.
• Assist management with various administrative and operational requests.

• Welcome and greet customers in the showroom, providing a friendly and professional experience
• Provide detailed information on product features, quality, uses, and availability
• Advise customers on product selections best suited to their needs
• Arrange and coordinate orders and deliveries of stock
• Monitor and achieve showroom targets and sales goals
• Handle cashiering and card payment transactions accurately and efficiently
• Prepare regular sales reports and maintain sales records.

• Screen telephone calls, inquiries, and requests, directing them appropriately
• Manage diary and schedule meetings and appointments
• Coordinate domestic and international business travel arrangements
• Prepare and submit expense claim reports
• Regularly update and maintain client databases
• Provide general administrative and secretarial support, including mailing, scanning, and copying
• Maintain physical and digital filing systems for efficient document retrieval
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
• Manage relationships with vendors, coordinating services and contracts as needed
• Plan and execute corporate events and meetings, ensuring smooth operations.

meeting and consulting customers, registration applications and invoices, control of shipments and deliveries, provide information about all products, documentation, cashiering and card payments