Accounts Officer
Doha College
Total years of experience :9 years, 3 Months
Ensure accuracy and efficiency throughout the entire billing process; responsible for raising invoices/charges; fee and other collections; reconciliation of invoices to activities; assist with debt collection process; prepare Outstanding reports; reconcile and deposit collections to the bank; supporting with external and internal audit requirements; assist the Receivables Manager and Director of Finance with any ad-hoc tasks/reports.
Offering high level administrative support to members of the Leadership Team within the Primary and Secondary Schools. This includes providing excellent diary management, arranging travel, supporting the Leadership Group with all administrative tasks, preparing detailed briefing notes, effective file management, expense tracking, minutes keeping, liaising with key stakeholders, compiling reports, updating and revising the policies as per timelines, supporting the reformatting with new logo etc.
Starting September 2021 : Additional leadership responsibility - Yearbook Co-ordinator
Produce the yearbook; make enough sales to cover the costs; all events of the year have been captured; provide training for staff on how to make their relevant pages.
Work with HR records; calculation of annual leaves and days off balance, preparation of data for payroll calculation, verification of timesheets and work schedules; registration and classification of incoming/outgoing correspondence, organising and scheduling meetings, assisting with payroll procedures, checking monthly timetables, updating the employee attendance file; coordination of the internship programme, handling correspondence and coordination of interviews with candidates, taking part in interviews and coordination of final presentations of other interns; providing assistance in translation, shortlisting, researching, collating and presenting information.
Documentation according to the corporate standards; registration and classification of incoming/outgoing correspondence; sending of documents, faxes, emails, receiving phone calls and taking messages; file-storage of documents; taking dictation and minutes; coordination of good time management for HE the Ambassador; organisation and supervision of arrangements made for meetings and conferences and preparation travel documents and briefings in coordination with HE the Ambassador and other Embassy staff; reminding the driver about assigned destinations and arranging accurate timing; assistance with Embassy events when requested; registration, record and charge of office seals and stamps; assignments fulfillment timing control.
Additionally : Part-time Secretary of the Consular Section
Provide a broad range of consular services, including notarials, document preparation and scanning, data entry and answering public inquiries.
Acting as the first point of contact for all internal and external enquiries by phone and in person; issuing visitor passes; preparing meeting rooms; handling mail; procurement duties; getting tea/coffee; carrying out background research and presenting findings; assisting the GM as requested; providing administrative services for the GM etc.
cum laude