Department Secretary
Saudi Iron & Steel Plant Company (Hadeed- SABIC Affiliate)
Total years of experience :24 years, 2 Months
1.Working under Manufacturing Support Division - Cranes & mobiles dpartment Senior Manager that running 3 Sections.
2. Consolidationg and monitoring Weekly and monthly EHSS Reports.
3. Arrange and prepare presentations for monthly management meetings.
4. Attend and prepare MOM
5. Arrange Calendar for Management Audit.
6. Coordinate meeting schdules and departments conferece rooms availability.
7. Fling confidential documentations.
8. involved in reports/ presentation preparation for Incident Investigation.
9. Working on System Tracking for Safety Notifcation Reports
10. Keep records of Department KPI/ TOC/ FOC
11. Deparmtent Focal Point for Shared Services Request
12. Responsible for updating Bulleting Boards, EHSS Policy and other campaigns as required.
1. Provide administrative support to ensure that Employee Data Integration and Processing
Project are maintained in an effective, up to date and accurate manner.
Main Activities:
• Coordinating with Employee Relations in requesting Employee hard files
• Review and process all employee master files
• Collecting/Gathering all incomplete employees missing information
• Coordinate and follow-up with employees to complete the required missing documents and information’s
• Consolidating and reporting of the processed and completed employee data on weekly basis
2. Provide support on new hire, advance hiring, employee transfer to ensure employees will be
Registered in SAP System.
Main Activities:
• Receive new hiring and advance hiring hard files from staffing for review and assessment of files ensuring that all pertaining required documents are complete and submitted.
• Submit new hired employee hard files to process for SAP registration to have the employee badge number.
• Routing new hard files for GOSI registration, Medical Insurance registration, Payroll Simulation, and HRDF registration (for Saudi Nationals).
• Coordinate with Employee Relations in Archiving the completed process of hiring.
• Receive (ETF) Employee Transfer Form from P&B to process by system registration team.
3. Provide assistance and support in processing separation procedure.
Main Activities:
• Processing the whole Separation Procedure of each Direct Sadara Employee’s requiring the Official Resignation Letter, Separation Forms and Clearance Forms.
• Ensure separation in SAP System, GOSI System, and HRDF as required from each separation document.
• Coordinating to employee regarding all concern issue needed to comply for the completion of their separation documents.
• Monitor the process according the workflow schedule of each separation forms and clearance forms that required approval and necessary signatories within HRS Department.
• Directly coordinate with each HRS Team such as Payroll and Benefits, Employee Relations and HR Center for the assurance of Separation Process Completion.
4. Provide reports and updates of the division.
Main Activities:
• Prepare Weekly and Monthly progress report for Employee Data Integration and Processing Project and System Registration Activities such as Hiring, Separation & Employee Transfer
• Monitoring and update HRDF Activities
• Prepare Presentations as required by the Manager.
5. Perform other related jobs as required such as:
• Assigned to coordinate In-house trainings in Talent Management for HRS Department.
• Assigned to Track / Monitor OOC (Out of Company) Course Requests and Training Budget for HRS Department.
• Assist EDIP and System Registration Team to maintain proper attendance and tracking report.
Put forward an advance adminstrative, secretarial and clerical support to the President of the Company (Top Management Office), File and maintain confidential records of all incoming and outgoing communications and documents, Responsible and focal point for all departments in arranging Meeting Agendas and schedules, Prepare and attend MOM for Management Staff Meeting. Prepare and schedule appointments, Compose and proofread business correspondence or speech of the president especially on the Quarterly Board of Directors Meeting and programs.Responsible in arranging the Top Management Department for SAP system SSRS. Gather and review weekly reports from all Departments in the Company for President's office reference.
Provide high level of Administrative, secretarial and clerical support to the Vice President of Malls Operation Department, Monitor Control and track daily, weekly and monthly reports for All Al Othaim Malls in the Kingdom, Maintain electronic and hard files using OREIDCO sharepoint course of action, File and maintain confidential records accordingly, Administer in the distribution of electronic worksheets for all malls operation staff. Compose and proofread business correspondence, Prepare minutes of meetings, control, receive, record & file all incoming and outgoing communications and documents. Prepapre and schedule meetings and appointments, Collect and dessiminate internal and external information, inquiries, documentations and contact thru telephone, mail services, websites and emails.
-Responsible for the day to day operations of the department.
-Maintains office files, all types of correspondence and telephone inquiries.
-Provide administrative support to department or project managers such as data processing, filing, and answering telephone.
-Receives general direction, works independently & establish guidelines, procedure and support.
-Provide clerical support for the assigned department.
-Open and sort all incoming and outgoing jobs to determine proper handling.
-Maintains all departments filing system.
-Utilizes computer system to input & retrieve data.
-Provides secretarial & clerical relief for reception & performs all other duties as required.
-Establish a minutes of meeting
Provide support and assistance to the Managing Director down to staff members.
Communication to all import suppliers.
Process all incoming and outgoing mails, maintain all files, and receive office materials and
supplies.
Prepare Visa applications and requirements (For Managing Director’s business travel abroad).
Attending meeting Agenda schedules.
Facilitate payment telex-transmittal for all our suppliers abroad.
Operate compatible computer system and other equipment to prepare a variety of correspondence, technical support, documents, encoding invoices, and reports.
Serve as key operator for all office machines.
Holding annual inventory.
Graduated with a degree of Bachelor of Science in Psychology