Officer – Payroll & Personnel
Health Assurance Hospitals Company - DHAMAN
Total years of experience :9 years, 11 Months
• Formulate different data sets into executive dashboards, presentations, and reports.
• Organize filling system and manage documentation electronically and manually as per JCI standards.
• Preparing reports for management including HR dashboards for the CEO.
• Preparing of costing report for the finance department after payroll processing.
• In coordination with IT to assist in report development on the system.
• Render data analysis that can provide predictive statistics that can help drive HR decisions.
• Prepare monthly attendance report on excel and send staff emails using mail merge.
• Updating all sorts of deductions into the system - mobile, attendance & social security etc.
• Preparing PIFSS forms and sending it to concerned department for registration & separation.
• Analyzing and presenting data and reports to the appropriate area of expertise in form of presentations and charts.
• Handle and manage data on Mystro database and duties assigned by the HR manager.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests
• Ensure final payments are processed accurately and timely in accordance with company policies and local regulations.
• To support the HR team with any other appropriate duties as may be required.
• Prepares management reports such as project cost, overtime, man-days & employee cost etc.
• Process absence data and leaves on a monthly basis e.g., sickness absence, absence, annual leave, compassionate leave & maternity leave in line with HR policies.
• Entering the data of new employees into company’s databases (MOSAL ID numbers and bank accounts).
• Produce statistical information and reports as required to meet business and statutory requirements.
• Transfers, resignations, dismissals, study leave, vacation leave and dates of resumption.
• Carry out all new joiner integration activities including preparation of employment contract, right to work checks, referencing and relevant internal processes and documentation.
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, handing out mobile and sim cards as per the contract etc.)
• Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee. Preparing offer and confirmation letters.
• Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
• Recording, maintaining and monitoring attendance to ensure employee punctuality. Answer questions about compensation, benefits, and insurance deductions.
• Preparing employees’ compensation by the end of each month.
• Preparation of relevant data (absences, overtime, leaves, sick leaves & warnings etc.)
• Preparing and processing timely distribution of salary, incentives, increment salary slip, leave encashment and full and final settlements.
• In direct contact with the public relation officers regarding visas, transfers, license’s, and contracts.
• Preparing reports by compiling summaries of salaries, deductions, leaves, overtime and EOS.
• Maintaining employee confidence and protects payroll operations by keeping information confidential.
• Extracting cash list and opening bank accounts for employees whose residency is on the company.
• Maintenance of payroll files and records, including regular filing of correspondence and forms.
• Working closely with Finance to ensure the efficient running of the payroll service which align to Finance processes and procedures. Including hourly paid employees.
Job role: -
Stay up-to-date with each employee's work situation. Accurately issue pay to employees by calculating salaries, leaves, overtime, commissions and other payments and various kinds of deductions in accordance with established practices and guidelines.
•Handled and managed data on SAP and duties assigned by the HR manager.
•Prepared management information and reports as necessary. Present information / reports to decision making bodies as required and ensure appropriate follow up action taken to enable implementation of conclusions.
•Respond to payroll related queries of employees and explain payroll, HR policies and procedures as required.
•Handled final settlement procedures and arranging payments for final settlement of dues.
•Review final calculations for Resigned/Terminated employees.
•Maintained confidentiality and sensitivity of information in accordance with the HR Policies and Procedures.
•Ensured compliance with the Kuwait labor law & company’s regulations and guidelines.
•Open bank accounts for staff & follow up with their residency.
•Maintained employee data including preparation/distribution of detailed reports such as overtime, leave balances, head count, and retirement contribution reports.
•Ensure all documents related to payroll processing are submitted, checked and verified during payroll time.
•Processed, investigate and correct payroll discrepancies and errors.
•Created positions, organization units, etc. Prepare, check and upload overtime & commission lists.
•Process new hires, leaves, terminations, transfers, promotions, increments & warning.
•Preparing attendance report for all employees and keeping track of their deductions.
•Review and verify source documents. Prepare certificates. keeping an organized filing system.
•Responding to internal and external HR related inquiries or requests and provide assistance.
Job role: -
To enter data from various source documents into the computer system for storage, processing and data management purposes. To ensure invoices are issued and items are accurately delivered from the warehouse. Keeping track of the inflow and outflow of items from the warehouse.
•Keep daily track and record of, monthly invoices, returns and inventory.
•Preparing letters to co-ops, hyper markets in case of new product, exclusive offer and sampling.
•Issue invoices which were directly distributed to the client from the warehouse.
•Prepare a system based inventory for all the brands available at the warehouse.
•In direct contact with the salesmen regarding the orders.
•Handle transfer of expired and near expiry items.
•Prepare price list for all items when every required.
•Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output.
•Generate reports, store completed work in designated locations and perform backup operations.
•Maintaining operations by following policies and procedures; reporting needed changes.
•Maintaining customer confidence and protects operations by keeping information confidential.
•Take verbal and telephonic orders from customers. Ensure that customers are satisfied.
•Help staff with their daily job. Check on orders & attend calls.
Subjects:- Accountancy Business Studies Economics English Core Marketing Auditing Management Theory Human Resource Science & Technology Courses
All India Senior School Certificate Examination Central Board of Secondary Education Subjects:- Accountancy Business Studies Economics English Core Informatics Physical and Heath Education General Studies
All Secondary School Examination Central Board of Secondary Education Subjects:- English Communicative Social Science General Science Mathematics French Physical and Heath Education