• Responsible for procurement of Copper and Aluminum raw material booking , dispatch and invoicing .
• Identify the purchase requisition, understand the exact requirements and rectify it based on the right description if required by coordination with the requester.
• Feed back to the requester for better and standard materials\services in the market based on sourcing process could satisfy the requester requirement if any.
• Request for quotation from the right and approved suppliers and negotiate for the best purchase conditions (Right quality, lower price, best delivery date, best Inco term, better payment term….).
• Compare the quotations based on the official comparison form and issue the order on system to the winner supplier based on supplier winner criteria.
• Follow alfanar PO approval matrix to have final approved order.
• Send approved purchase orders to suppliers and follow to receive order confirmation and acknowledgment within 24hours then follow the delivery and other PO conditions up to closing the order by paying the money to supplier.
• Work within sourcing process to increase number of approved suppliers, kill single source of supply situation and assure having updated lower and fair market price by coordination with related commodity head.
• Maximize number of contracted items within the scope of work with the best approved suppliers to secure the prices, delivery, payment terms and the needed quality as well as saving purchasing cycle time.
• Managing non conformity report of supplied materials to close, correct and preventing the problems in future and to work for not having any pending cases with suppliers.
• Visit suppliers for prequalification, evaluate, develop suppliers and strengthen business partnership by coordination with related commodity head.
• Facilitating material import within best time with the minimum port demurrages and detention with coordination with supplier based on agreed Inco term and selecting the right HS code for imported materials.
• Make regular update and report about over all purchase cycle status within the scope of work to update objectives achievement status (sourcing, contracting, supplier development, decrease purchase cycle, improve lead time).
• Ensure cargo description match Alfanr’s legal duty exemption and as exact material. Any items which are not listed in the exemption list should follow the exemption request process.
• Process IBD in the system and timely up-date.
• Obtain shipment details (packing, no of pcs, weight, volume etc.) and readiness of shipment from shipper.
• Obtain rates or review rate contract with forwarders and effect rate comparison.
• Select most economical and best transit time, based on urgency of shipment. Assessment and selection of freight forwarder should be based on best services, overall cost and transit time.
• Release Freight Order (routing request) to the selected freight forwarder upon getting approval from the immediate supervisor.
• Co-ordinate with shipper/forwarder on timely pick-up and movement of shipment without any delay.
• Ensure shipment within set lead time (origin till arrival).
• Close follow-up with freight forwarder, if necessary with shipper and report any deviations and corrections to all parties concerned, as well as with shipping updates. * Ensure all necessary shipping documents are being issued as per Freight Order and as per local rules and regulations.
• Ensure availability of shipping documents prior to arrival of shipment at port.
• All necessary shipping documents (file), along with proof of ETA is to be handed over to the concerned customs clearance personnel well in advance, prior to arrival of shipment at port.
• Timely processing of insurance claims and provide insurance specialist with required documentation.
• Timely processing of service providers invoices with accuracy.
- Company industry:
- Manufacturing
- Job role:
-
Purchasing and Procurement
