Sr. Manager of Purchasing and Warehouse
Saudi Ground Services
Total years of experience :18 years, 8 Months
1. Manage the process of securing SGS goods and Low/ High Value Services via creation of PO and release orders.
2. Proper execution of PO as approved price, quantity, quality and vendor.
3. Follow up payment supplier payment.
4. Responsible to conduct all Biddings required to secure SGS needs which required no Contract document creation as per policy.
5. Validate repulsion description, select Bidders, Prepare Bidder list and lead all communications during bidding in behalf of SGS.
6. Receipt of Bid opening as per the policy.
7. Coordinate for Technical Evaluation with proponent department.
8. Manage Financial Evaluation as per policy.
Purchasing..
Inventory & Store Duties and Responsibilities.
1. Inventory Planning (Stocking Policies, Planning (min/max levels), Physical Count)
2. Monitor & Control MRP for Store stock materials.
3. Inventory reports.
4. Inventory physical count.
5. Disposal of assets/materials list.
6. Stock items Inspection.
7. Confirm the receipt of the Non-Stock materials with requester department.
8. Good Receipt Materials.
9. Goods issuing.
uties and Responsibilities
1. Provides overall day-to-day direction for store operations by analyzing daily business objectives and
requirement of all Main Station and Local Station as well.
2. Delivers excellent results through consistent leadership; leading by example; holding the in-store team to high standards; enabling and fostering communication up, down and across company departments; participating as a leader in company efforts; inspiring commitment; encouraging mutual support; and providing information and feedback for process improvements throughout the entire organization.
3. Regular compilation & review of all documents before Receipt and Dispatch of any stores items/materials
to JED/RUH/DMM/MED and Local Station and reporting to higher command on daily/weekly/monthly/quarterly and Yearly basis as per requirements.
4. Maintaining proper planning for the physical layout of ware houses, stores for storage of Staff Uniform,
Stationery items, Chemical, Minor Equipment, Spare parts and consumables.
5. Developing sound sourcing strategies for total cost of acquisition of direct materials.
6. Meticulously maintaining all records for issue and receipt of materials in the stores.
7. Preparing all the store documents in latest computerized system and store materials packaging.
8. Maintaining proper planning for the physical layout of ware houses, stores for storage of materials, spare
parts and consumables.
9. Coaches and develops the in-store team for success; proactively addresses business staffing needs and
anticipated turnover by developing and maintaining a talent pool.
10. Analyze store performance through the use of business analytics and implement programs to enhance
store performance.
11. Schedule, organize and assign employees as well as follow up on their work results to maximize store
performance.
12. Maintain and enhance the performance of the staff through continuous training and coaching
13. Resolve customer issues or complaints in a timely manner and determine the optimal solutions that result
in customer satisfaction.
14. Ensure that all store employees maintain the store in accordance with company standards.
15. Responsible for the entire store team and issuing in the store, including, customer service, merchandising,
operations, and execution of store and company standards.
16. Actively manage the store to achieve the goals, plan and meet budgets while protecting company assets and inventory at the Store level.
1. Responsible for New Project, Renovation, Building materials, Accommodation items, Stationery, Minor Equipment, Staff Uniforms, Furniture, Computers etc. for ordering & re-ordering.
2. Set up and maintain a control framework to ensure that all procurement activities are effectively managed and are in accordance with the Contract Standing Orders, Procurement Toolkit and Financial Regulations.
3. Reviewing existing contracts and identifying opportunities for improved value for money.
4. Continually develop procurement expertise across SGS Aviation Services to support staff development, knowledge and expertise in procurement activities.
5. Set up a process of review for all contracts, Supplies and Suppliers ensuring that maximum value for money benefits are achieved through supplier rationalization, developing an approved Supplier list.
6. Build and develop good relationships with key suppliers to ensure best value for the money and customer satisfaction with services provided.
7. Ensure that the necessary training is provided to the members of the procurement team to enable them to support the business whenever possible.
8. Responsible to organize Committee member for the New Project require by Facility Department to ensure handling the task as per procurement manual.
9. Manage, Develop and control all General Procurement process issues.
10. Ensure to get confirmation upon evaluation report for new potential purchases.
11. Conduct visit to supplier premises once year as per plan scheduled.
12. Prepare Monthly & Quarterly report to submit to General Manager providing a review of procurement activities and achievements.
13. Manage and motivate staff in the Procurement Team to provide an excellent service to our customers.
14. Informing suppliers regarding procurement policies and procedures, product availability, order/receipt discrepancies, etc.; investigates between invoice and purchase prices, contacting vendors as necessary.
1. Responsible for smooth issuance of uniform to all stations & reporting directly to the Supply Chain General Manager.
2. Oversees purchasing and maintenance of employee uniforms. Sets policies for uniform services and ensures employees are dressed professionally.
3. Monitoring the quality, quantity, cost and efficiency of the movement and storage of uniform.
4. Coordinating and controlling the order cycle and associated information systems
5. Analyzing data to monitor performance and plan improvements and demand
6. Analyzing logistical problems and producing new solutions.
7. Arranging shipments to all 27 SV stations
8. Stock control, warehousing, and ensuring structures are in place to monitor the flow of uniform
9. Providing monthly and annual statistics to procurement manager
1. Responsible for the day to day operation of Non food purchasing & reporting directly to the Head of Purchasing (Jeddah Station)
2. Responsible for the monthly report require by the higher management such as statistic report i.e. total Purchase orders issued, Purchase by cash or credit etc.
3. Development of long term category approach and annual sourcing plan.
4. Prepare and maintain comprehensive activity plans with a focus on procuring reduction, material cost reduction, technology roadmap and best in class sources of supply & services.
5. Manages and responsible for unifying of all Non Food items forecast along with scheduling and capacity analysis to ensure that production output is adequate to meet customer requirements and planned inventory positions.
6. Reviews and analyzes requisitions of materials requested and determines if items specified are best suited for technical requirements.
7. Supervises and participates in preparing purchase orders to selected vendors.
8. Checks purchase orders for accuracy and compliance with specifications when completed.
9. Assist in the development and establishment of purchasing procedures and forms, supervises and trains buyer, and other staff.
10. Prepare and participates in preparing drafts of bid invitation; solicits bid proposals and analyzes bids.
11. Work with Manager of Non Food to prepare instructions regarding purchasing systems and procedure.
12. Work with Manager of Non Food to develop system to evaluate vendor quotation that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery and service.
13. Work with Manager of Non Food to design, implement, manage and monitor procurement reporting systems to meet company requirements.
14. Analyze bids and quotations and required documentation prior to purchasing; negotiate prices and terms of purchase contracts.
15. Act as Head of Purchasing during the absence of the incumbent i.e. vacation or seminar.
1. To assist in developing and maintaining the purchasing system within SAAC units area of responsibility in technical area.
2. To coordinate with SAUDIA Cargo & Customs regarding the arrival of International shipments and to inform the Sr. Supervisor Custom Clearance of the shipments.
3. Implement a monitoring follow-up report for all local and international Purchase Order & to submit to Head of Purchasing Unit on Weekly basis.
4. Ensure the standard of SAAC furniture; equipment’s; printing materials, uniform etc. are procured with the concerned of Manager Non Food Central Procurement.
5. Prepare training program for subordinates and provide feedback to Manager Purchasing unit.
6. Obtain and evaluate offers in respect of Auto; building materials; stationery; uniforms; cleaning materials & detergent.
7. Liaise with concerned departments to update requirements & specifications.
8. Ensure the procuring of stock items required by technical stores is provided on time.
9. Liaise with Unit Finance Manager with regard to payment of terms of suppliers dues.
10. Initiate and maintain activities and project plan of Purchasing Department.
11. Maintains purchasing policies and approved business ethics
12. Perform and assume other duties and responsibilities as may be required at the direction of the Head of Purchasing Unit
1. Receiving passenger complaints from In-flight service ( crew ) through message papers or CUST REL - through letter .
2. Read the report carefully to Identify the problem.
3. If the problem is regarding Technical, Send telex to SAUDIA technical to fix the problem immediately.
4. If the problem regarding food & Beverage, send the complaint to Catering.
5. If the problem is regarding PAX SVCS (wheel chair, baggage problem ……etc ), send telex to the station.
6. Register the problem in the OBSP ( Onboard services programs ) Application to be recorded .
7. Assign to be follow up by ;-
8. OBSP - REG. REP ( ONBOARD SVCS PROGRAM REGINAL REPRESENTATIVE ) any complaints regarding food & Beverage .
9. C.C.C STAFF (Cabin Control Center Staff) any complaints regarding Technical Problems.
10. Print out all problems recorded to be discussed by all ONBOARD SVCS PROGRAM in the morning briefing chaired by GM- ONBORD SVCS Mr. YOUSEF ATTIYAH .
11. Keep the printed report in the file .
12. Send weekly technical report to C.C.C. staff at the A/Port to be discussed between C.C.C. staff at the A/PORT & SV. MAINT . to check if the problem been fixed or not .
13. Update the C.C.C. Report in the Application with the feedback received from OBSP - REG REP ( OBSP REGIONAL REPRESENTATIVE ) & SV. MAINT. And close the comment or leave it still open until feedback been received to be closed .
14. Typing ARABIC letters if required by the C.C.C. Section Manager.
Economic College and Business Administration
