Oris Yniguez

• Manage and organize office files and records
• Respond to inquiries via email, telephone, or in-person
• Prepare and edit documents, reports, and presentations
• Coordinate meetings, appointments, and travel arrangements for team members
• Maintain office supplies and equipment
• Provide administrative support to various departments
• Process and distribute incoming and outgoing mail
• Prepare and maintain the office budget
• Implement and maintain procedures and office administrative systems
• Handles travel and hotel bookings and visa requirements.
• Assisting engineering department with their documentations.
• Collaborated with the engineering team to ensure accurate preparation and timely
submission of technical documents.
• Assist in the recruitment and onboarding process for new hires.

• Supervised and coordinated daily administrative activities to ensure smooth office
operations.
• Managed office resources including supplies, equipment, and facilities to optimize
efficiency.
• Collaborated with the engineering team to ensure accurate preparation and timely
submission of technical documents.

• Operated a busy switchboard, efficiently managing local and international calls,
transmitting/receiving messages, and processing mail.
• Greeted and screened office visitors, determining the purpose of their visit and
directing them appropriately, while ensuring professionalism, office security, and
minimal disruption.
• Managed incoming and outgoing domestic and international couriers, as well as all
office mail processes.
• Scheduled and organized conferences and events for both internal and external
stakeholders.
• Prepared weekly reports and follow-up documentation to support management
decisions.
• Handled travel and hotel bookings for executives, ensuring cost-effective and
seamless arrangements.
• Performed additional administrative duties as assigned by the Administration
Manager or designated supervisor.

• Handled a busy switchboard, fax communications, and office-wide email
correspondence with efficiency and professionalism.

• Received and screened visitors for the Project Manager, ensuring professional
communication and office security.
• Organized and scheduled meetings for Project Managers, preparing agendas and
ensuring timely follow-up.
• Prepared weekly and monthly project reports at the site, supporting accurate
progress tracking.
• Recorded and distributed minutes of meetings, ensuring clear communication across
project stakeholders.
• Managed all project documentation, including correspondence, faxes, memos, and
technical documents.
• Coordinated hotel reservations and flight bookings for staff and management.
• Maintained and safeguarded project archives, including electronic files, to ensure
proper organization and easy retrieval.