Director, HR & Administration Division
International Education Company Ltd. (Taleem)
Total years of experience :25 years, 5 Months
• Medical Colleges and their affiliated hospitals (Riyadh, Jeddah) Current Position :
Director, HR & Administration Division.
Period : January 2020 - To Date
− Functionally, Responsible for providing effective leadership and management to the Human Resources, Administrative Services, Procurement, Government Affairs and Security Services.
− Providing human resources services and administrative support to medical colleges and their affiliated hospitals.
− Develops and manages the implementation of the Approved business strategies & operational performance of the Divisions, aligned with companys overall strategy & business goals.
− Responsible for implementation of the operations controls in the divisions, in accordance with established Company Policy & Procedures.
− Ensure that procedures and organizational processes comply with legal regulations and efficient and effective and guarantees proper management of overall finance and administration matters.
− Monitoring and evaluating the costs of the Divisions operations by estimating, forecasting, and anticipating requirements, trends, and variances, developing action plans; measuring and analyzing results; initiating corrective actions; minimizing the impact of variances.
− Evaluating business operational performance of the Divisions against relevant established KPIs,
− Manages and supervises, covering but not limited to the following activities.
✓ Personnel relations.
✓ Develop and implement HR policies and procedures
✓ Manage and implement the Performance Development System.
✓ Recruitment Manpower Planning.
✓ Compensation and benefits schemes.
✓ Oversee the wage and salary administration. (With particular emphasis on compliance with annual salary budget.)
✓Companys organization structure & development.
✓ Government Affairs (Annual plan \{52 weeks/ or monthly\} to renew employee Iqama at cost, companys permits)
✓ Budget preparation, control and reporting. (Of all HR, Admin. Services, Procurement, Government Affairs)
✓ Building and facilities maintenance.
✓ Transportation services. Office Services, Communication Services
• Procurement
✓ Develop and implement purchasing and contract management instructions, policies, and procedures.
✓ Prepare and process requisitions and purchase orders for supplies and equipment.
✓ Review purchase order claims and contracts for conformance to company policy.
✓ Monitors market trends on prices of goods and continuously explore possibilities of more competitive prices from suppliers.
✓ Developing and implementing the contingency plans to prevent potential shortcomings of supplier base or goods/services disruptions.
✓ Create competitiveness by pursuing sustainable total cost reduction and ensuring required availability, quality and performance.
✓ Participate in the development of specifications for equipment, products or substitute materials. Represent companies in negotiating contracts and formulating policies with suppliers
✓ Managing the source-to-contract process (RFP floating, bid receipt, tender and offers evaluation in collaboration with the relevant stakeholders).
✓ Execute procurement strategy and Supplier Base Management process for all Procurement suppliers according to compliance processes.
✓ Managing the preparation of supplier contracts, according to the applicable Approval Authority Matrix and Devolution of Authority for securing the required approvals
Manages and directs the activities of the Human Resources department including manpower planning, compensation and benefits, salary administration, training, recruitment, personnel administration and labor relations. Job details and key account abilities the following:
• Develops organization strategies by identifying and researching human resources issues; contributing information, analysis, and recommendations to organization strategic thinking and direction; establishing human resources objectives in line with organizational objectives.
• Develops & Implements organization HR strategies by establishing department account abilities, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, training and development, records management, safety and health, succession planning, employee relations and retention, and laborrelations.
• Manages human resources operations by recruiting, selecting, orienting, training, coaching, counselling, and disciplining staff; planning, monitoring, appraising, and reviewing staff job contributions; maintaining compensation; determining production, productivity, quality, and customer-service strategies; designing systems; accumulating resources; resolving problems; implementing change.
• Develops HR operations financial strategies by estimating, forecasting, and anticipating requirements, trends, and variances; aligning monetary resources; developing action plans; measuring and analyzing results; initiating corrective actions; minimizing the impact of variances.
• Accomplishes special project results by identifying and clarifying issues and priorities; communicating and coordinating requirements; expediting fulfillment; evaluating milestone accomplishments; evaluating optional courses of action; changing assumptions and direction.
• Supports management by providing HR advice, counsel, and decisions; analyzing information and applications.
• Provide direction for the review of organizational structures, job analysis, job descriptions/ specifications and job evaluation.
• Guides management and employee actions by researching, developing, writing, and updating policies, procedures, methods, and guidelines; communicating and enforcing organization values.
• Complies with local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
• Updates job knowledge by participating in conferences and educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Review and analyze salary/benefits survey of the compactors organizations and design compensation and benefit packages to aid Management/Board in decision-making.
• Ensures that the Company maintains a competitive position in the employment market by short and long-range planning to make certain that the Companys manpower requirement is efficiently carried out.
• Provide leadership and proactive engagement by working with Heads of Business Units/Departments to identify specific training needs.
• Develop Performance Management Systems and co-ordinate the implementation of the system; ensuring the sustenance of a performance oriented culture.
Construction Company (7000 Employees)
• Position Held : Manager, Human Resources Department
• Period :May 2013- To November 2017
Provide overall strategic HR leadership to the company, the development and implementation of human resources policies, programs and services, including recruitment, selection, retention, legal compliance, employee benefits, employee relations, employment practices and procedures. Serve as internal consultant to company management team, supervisors and employees on personnel issues that affect performance and business relationships. Select, develop, evaluate and lead a team of human resource professionals with a goal of earning a high level of credibility as an effective and responsive internal consulting group. Foster a workplace environment consistentwith the values and mission outlined by the leadership of company.
The administration of the following activities:
• Participate in the development of the annual HR plan and budget.
• Develop and implement HR policies and procedures.
• Serve as the custodian for all approved policies, resolve issues related to policy clarifications or conflicts.
• Ensure effective communication and dissemination of policies across the company.
• Design and develop effective compensation and benefits systems to ensure consistent implementation of the C&B policy.
• Ensures that the Company maintains a competitive position in the employment market by short and long range planning to make certain that the Companys manpower requirement is efficiently carried out.
• Ensure implementation of the C&B policy in recruitment, employee offers, promotions etc.
• Identify and implement promotion policies and identify staff for promotions.
• Ensure Talent Management Section complies with company policies and processes, practices and systems, and maintain high standard of work ethics.
• Develop and implement processes and procedures for all phases of talent management such as succession plans, assessment, talent pipelines, selection processes, etc.
• Design and implement Talent/Career Development Plansfor High Potential Performers identified through PDS reviews.
• Manage and implement the Performance Development System.
• Implement a learning & Development section.
• Review the Individualized Performance Plan & Individual Development Plan for all departments (mechanisms to build people capability to meet company objectives).
• Develop and implement career development program
• Plan, manage and review individual performance and provide regular feedback, developing opportunities and coaching, taking prompt action where necessary
• Ensure the implementation of ERP Oracle applications (for HRD & Admin Affairs).
• Liaise with IT Dept. for customization of the ERP Oracle system to conform to company policies.
• Satisfaction of Department Heads with HR services (Customer Satisfaction Index).
• Liaise with external HR consultants to gauge capability for HR interventions and makerecommendations to management.
• Subsidization regulations following up with the -(Nitaqat Progr)am to obtain the benefits and avoid violation.
Petroleum, Chemicals and Mining Division
Construction Company (7000 Employees)
• Position Held : Section Head, Manpower Planning & Recruitment
• Period : January 2011- To April 2013
Lead recruitment sections (In-Kingdom Recruitment, Out of Kingdom Recruitment, Internal Posting, staff transfer among departments) to provide the highest possible level of professional recruitment service, with highly competent and qualified candidates and supplementary manpower, Manage and direct sections staff to provide customer service and establish service level standards and account abilities within the recruitment function, enhance and support Subsidization process by ensuring that the vacant positions are filled with Saudi national as possible, run and maintain internal posting program.
• Direct supervision of recruitment section activities
• Preparation of annual sections budget and assuring the expenses are within the budgeted amount
• Preparation of individual development plans and identification of training needs for sections staff
• Provide leadership support and direct the sections staff for quality and timely delivery of work performed
• Successfully completed numerous International and Local Resentments projects, Over 4600 workers (labors to managers) especially from India, Pakistan, Philippines, South Africa, Nepal, etc, recruited above 100 expatriate workers locally as well as over 400 Saudis.
• Provide consultative in the development, implementation, evaluation of recruitment policies and practices.
• Engage in very complex recruitment transactions, which require immediate solving & decision-making
• Ensure that the supplementary manpower suppliers are reputable and reliable to provide highly competent manpower, with immediate replacements to avoid interruptions of work
• Enhance Company internal posting program for optimum utilization of available skilled manpower within Company.
• Develop compensation package & source of recruitment includes identifying and contacting government, other agencies, universities, and technical college in the kingdom and recruitment agencies outside aswell.
• Develop and implement creative approaches to recruitment process to attract and increase high skilled Saudi/non- Saudi candidates.
• Continuous improvement and evaluate the effectiveness of recruitment sections processes and services and communicate the results to the HR Director for proper corrective decisions.
• Ensure compliance with unified Company recruitments guidelines.
Petroleum, Chemicals and Mining Division
Position Held : Assistant, Human Resources Manager.
Period : Jan 2010- To Dec 2010
Directs and supervises all the operation activities of HR Department (Recruitment, Manpower Plan, Payroll, Compensation and benefits, ER). Manages and supervises, in accordance with established Company Policy and Quality Procedures, the administration of the following activities: Plans, directs and supervises all activities related to Personnel, Compensation and Benefits, Manpower Planning and Recruitment. Participates in developing department goals, objectives, and systems. Establish, maintain and update the policies and procedure of the company as required. Reviews and rationalizes all manpower related budgets including the departments capital expenditures. Directs Payroll staff in compiling monthly timesheets and generating pay roll for every month. Directs Personnel staff in accordance with managements directives in recruitment, performance evaluation, promotion and termination. Implements and enforces disciplinary actions per managements directives on erring employees as per Company Policy. Establish plans and programs to attract professional Saudis as per the Kingdom laws. Initiate actions for implementation of Saudization Program in the Company, in line with Govt. regulations. Evaluates reports, decisions, and results of department in relation to established goals. Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed. Responsible for all aspects of Agreement with Human Resources & Development fund.
• Position Held : Superintendent, ER & Payroll
• Period : February 2005 - To Dec 2009
Directs and supervises the implementation, administration & assuring quality & timely delivery for all the activities of Payroll, Compensation and Benefits, the Manages and supervises, in accordance with applicable procedures & guidelines and Quality Procedures, assuring quality services delivery to all matters related to payroll, Compensation and Benefits functions.
• Manage the implementation of SAP applications system.
• Responsible to assure performing & delivering all transactions & issues related to payroll to Employees in high quality & timely service delivery
• Ensure that goals and objectives are correctly implemented in the payroll, compensation & Benefits function, review progress and rectify/correct any discrepancies might occur and schedules as needed to ensure achievement of goals and objectives within the budgeted funds and available personnel
• Responsible to manage the administration of the employees salary/pay program, including upkeep of accurate earning/deduction records
• Responsible to manage the implementation & administration of GOSI function, assuring proper processing of monthly subscription on timely bases, carries over any complexities related to, and manage to set proper solution, liases with GOSI office assist the manager to prepare budget for the payroll section. Monitor expenditure to ensure conformity to budget
• Plans staff needs (competency development, staffing needs and career development)
• Responsible to maintain employee performance evaluation program based on policy, procedures and guidelines, train staff in the process of employee performance evaluation
• Responsible to manage, implement & administer HOP function by utilizing SAP, assures/maintains listing eligible employees according to applicable criteria & policy, assuring generating HOP monthly/periodical report, directing subordinates to handle HOP functionalities efficiently
• Responsible to assure early retirement issues delivered to eligible employees efficiently as per the applicable policy & guideline
• Preparation of company payroll on a monthly basis;
• Preparation of company budget for the payroll related expenses on a yearly basis;
• Preparation of variance analysis for payroll related data on a monthly basis;
• Position Held : Human Resources Team Member (Special Assignment)
SABIC BUSINESS TRANSFORMATION PROJECT
• Period : February 2003 - To January 2004
Develops and manages the implementation of SABIC BUSINESS TRANSFORMATION PROJECT- Human Resources Module .The project vision and mission is as follows:
Project Vision
• Secure the future of SABIC
• Improve our efficiency and competitive position
• Global optimization
• Increasing customer loyalty
• Becoming a planning and proactive organization
• New business model
• Prepare all SABIC employees for new SABIC culture
• Integrated supply chain
• E-business ennoblement
Project Mission
• Standardize and optimize business operations using industry best practices and processes supported by a single Enterprise Resource Planning system
• Operate SABIC as a single, coordinated unit in the global marketplace
• Provide world-class customer service
• Enhance employees skills and move to a culture of continuous improvement
Human Resources Project Tasks
• Evaluate the Human Resources recommended solution
• Identify Human Resources business requirements and sub-modules for implementation
• Follow up with End User Human Resources business requirements
• Up date Human Resources Policy
• Obtain Executive Management & Board approvals on new policies
• Develop Human Resources Procedure
• Follow up with IBM consultant configuration progress
• Coordinate with End User implementation plans and strategies
• Restructuring Human Resources Organization based on new system
• Conduct End User training
• Preparation for GO - LIVE
• Follow up on issues after go live and support end user
Employer Position Held
Employer Position Held
• Preparation of company payroll on a monthly basis;
• Preparation of variance analysis for payroll related data on a monthly basis;
Bachelor’s Degree in Project Management King Faisal University.