Associate Corporate Banker cum Executive Assistant to the Vice President & Head of Corporate Banking
Bank Aljazira (Head Office)
مجموع سنوات الخبرة :24 years, 9 أشهر
1. Skilled in the use of IBM Workstation Program - Equation System
2. Skilled in the use of Oracle Enterprise Resource Planning (ERP) System
3. Act as the point of contact among executives, employees, clients and other external partners.
4. Create & reply on inter-office & external partners email correspondences as the case maybe.
5. Manage information flow in a timely and accurate manner with team members.
6. Consolidate, submit & forward miscellaneous inter-office email reports & correspondences.
7. Manage executives’ calendars and set up meetings.
8. Arrange business travel and accommodation arrangements.
9. Rack daily expenses and prepare weekly, monthly or quarterly reports.
10. Oversee & consolidate the Tri-annual Employee Performance Report for the Division Heads review.
11. Act as an office manager oversees staff, implements procedures, maintains administrative systems, and works closely with other departments such as human resources or legal counsel.
12. Format & consolidate information for internal and external communication - memos, emails, presentations, reports.
13. Take minutes during meetings, assists in PowerPoint Presentations.
14. Screen and direct external & internal phone calls to the right team member.
15. Organize & maintain the office filing system for archiving or final disposal.
1. Maintained & controlled Leave Record system for computing payroll, calculating earned leave & payment, employee tracking, for performance appraisal, and other related functions.
2. Key data and prepare batches for processing which involve sorting, alphabetizing, and running records.
3. Arrange HR related documents for newly inducted and existing employees; such as employees 201 file, Work Commencement Forms, Leave/Home Passage Forms, Document Request Forms, etc.
4. Organize documentations for application of residence permits (Iqama) to new and renewing employees to be submitted to Administration & Employee Benefits Manager.
5. Translate, encode and preserve statistical data for forthcoming analysis and reporting.
6. Organize & implement Travel arrangements such as flight reservations, air tickets, hotel accommodations, car rentals and related services.
7. Reconcile various expenditure reports; distribute and file financial documents and reports.
8. Create PowerPoint presentations with financial & statistical data (static & animated data) when needed
9. Answer telephones, open and log mail, meet and greet visitors, and assist in other clerical functions.
10. Arrange travel and meetings and coordinate office security and key control documents; code, log, review for accuracy; match supporting invoices to procurement documents; and verify invoices for payment.
11. Prepare routine entries and post financial transactions.
12. Reconcile entries and internal ledgers to financial reporting system reports.
13. Research processing problems, contact departments and vendors to resolve problems and expedite payment, and respond to inquiries by telephone or in writing; refer complex problems for solution.
14. Distribute, review, calculate, and process payroll time sheets and employment documents. Verify account numbers; maintain sick and annual leave and other payroll records. Lead, guide, and train staff/student employees, interns, and volunteers performing related work;
15. Partake in the recruitment of employees, as appropriate to the area of operation.
16. Perform miscellaneous job‐related duties as assigned.
1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup Area Manager's travel arrangements (domestic & international); which includes flight reservations & ticketing, hotel accommodations, visa processing and other auxiliary travel. services.
3. Setup accommodation and entertainment arrangements for company VIP visitors.
4. Maintain Area Manager's calendar and schedules.
5. Prepare and maintain Area Manager's expense report.
6. Setup and coordinate meetings and conferences.
7. Create, transcribe, and distribute meeting agendas, minutes of the meeting, memos and others.
8. Answer & filter telephone calls and handle in appropriate manner.
9. Meet and greet VIP clients and visitors upon arrival in Airport.
10. Perform general & specific clerical duties to include but not limited to: photocopying, faxing, mailing, filing, etc.
11. Maintain hard copy and electronic filing system.
12. Prepare and sign for courier mail (UPS/Fed Ex/Airborne packages).
13. Coordinate & monitor project-based work using ganth charts.
14. Supervise support staff and other duties as assigned.
15. ABOVE ALL KEEP CONFIDENTIALITY A PRIORITY SEPARATING PRIVATE & BUSINESS ASPECTS OF MY SUPERIORS.
1. Present and market company products and services to current and potential clients.
2. Prepare action plans and schedules to identify specific targets and to project the number of contacts to be made based on pass sale performance.
3. Follow up on new leads and referrals resulting from field work of sales representatives.
4. Identify sales prospects and contact these and other accounts as assigned.
5. Prepare presentations, quotations, proposals and sales contracts.
6. Develop and maintain sales materials and current product references (manuals & brochures).
7. Establish and maintain current client and potential client relationships.
8. Prepare paperwork to activate and maintain contract services.
9. Manage account services through quality checks and other follow-up.
10. Identify and resolve client problems by informing concerned engineers.
11. Prepare a variety of status reports, including activity, closings, follow-up, and adherence to goals.
12. Communicate & disseminate new product/s and service/s opportunities, special developments, information, or feedback gathered through field activity to appropriate field engineers & sales persons.
13. Coordinate sales representatives/engineers to accomplish the work required to close sales, repair or whatever request the client needs.
14. Develop and implement special sales activities to reduce old inventories.
15. Other duties as assigned.
16. ABOVE ALL KEEP CONFIDENTIALITY A PRIORITY SEPARATING PRIVATE & BUSINESS ASPECTS OF MY SUPERIORS.
1. Oversee daily operations in the department; assist tour agents and VIP clients.
2. Arranging and promoting Airline and in-house tour packages.
3. Market planning in promoting tour products in the website, emailing, and circulating to other branches.
4. Negotiate and finalize business contracts with foreign & domestic suppliers.
5. Arranging for chartered flights for corporate group travel or special in-house chartered packages; like in Sharm El Sheikh.
6. Arranging destinations and suggesting interesting travel routes or places of interest.
7. Accompanying groups traveling by coach, although on specialist tours travel may be by mini-bus, car, boat, train or plane.
9. Checking tickets and other relevant documents, seat allocations and any special requirements
18. Contacting places to stay or visit, ahead of arrival time, to check details and arrangements, liaising with hotels, coach companies, restaurants and other clients.
19. Maintaining and submitting daily and monthly sales reports. Monthly presentation updates to the board of directors.
1. Oversee daily counter & airport office operations and reporting directly to the Branch Manager.
2. Manage customer relations between corporate & walk-in clients and implant offices. To make certain communications between clientèle are done in a proper and professional manner to maintain customer satisfaction.
3. Assisting counter agents in ticketing & reservations and resolving special issues on a case to case basis.
4. Responsible in the compilation and reporting of daily sales reports to be submitted to management and accounts.
5. Coordinate & assist with marketing to promote our line of products. Includes brainstorming, create new marketing strategies, etc.
6. Discover new corporate and propose the services of our company and also at the same time maintain healthy relationship with existing ones by regular visits and open communications.
7. Examine new products in the world market to be incorporated in the line of products we cater, which would further attract new clientèle.