Project Controller
Oriontek Innovations LLC
Total years of experience :7 years, 11 Months
Presales to Projects
Create Project ID in SAP S4 and maintain project documents, receive construction BOQ from presales, receive supplier quotes, validate against BOQ, Receive RFP, Tender documents, design drawings, Receive shop drawings, equipment schedule in the SharePoint folders
Assist presales team for material and drawings submittals
Ensure successful handover of presales data to projects team by coordinating the presales and projects team by calling them for a meeting
Procurement
Manage and update procurement trackers
Raise purchase requests through SAP ARIBA S4
Follow up with suppliers to check material availability and lead time
Approving the Good Receipts / Service Entries
Highlight long lead times to presales / projects team and actively coordinate with suppliers
Projects
Recourse scheduling and tracking
Handle applications for site passes, work permits etc.
Schedule material delivery to site as per Project Manager’s/ lead’s confirmation and requirements
Tracking engineering deliverables preparation as per project plan / highlight to Project Manager if not on track
Assist projects team for shop drawings and documents submittals
Work with manufacturers to obtain warranty, COO, test certificate etc.
Prepare the project O & M Manuals, Training manuals and completion letters, DLP and warranty certificates to submit to client.
Projects to AMC
Obtain as-built drawings and handover documents from PM and upload in the sharepoint
Obtain completion certificate from PM and upload in the sharepoint
Initiate handover of projects to AMC manager by coordinating the projects and AMC team by calling them for a meeting
Resource scheduling
Maintenance Coordinator:
Schedule the maintenance team as per the PPM schedules.
Arranging the site access by applying required permits (mall / police)
Coordinating with client and send the AMC team on site for the issues informed by Security / any responsible person from site and reporting them back on email with valid details and Engineer’s report.
Maintaining the Maintenance reports and Engineer’s reports (documentation)
Maintain SIRA portal
Upload project data like as-built drawings, equipment schedule, SIRA approval, project details etc. to raise SIRA audit inspections and all related letters for the projects
Updating client regarding the audit reports and the recommended changes by the SIRA inspector
Schedule the team to rectify the comments mentioned in the audit reports
Uploading all details in portal for the site verification
Camera mapping to be done in order to get approvals from videoguard
Updating the portal as per the details received from the projects team
Scheduling the team on site during the verification schedule from videoguard team
Preparations of Quotes / Invoices / Purchase Order / Delivery Notes / Reports on all ELV Systems.
Maintaining SIRA portal activities for the company
Documentation of all projects and payments received for each project and keep separately in order.
Fixing meetings with clients with the team to get more projects
Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices; studying utilization of micro-computer and software technologies; evaluating personnel and technological requirements; implementing changes.
Resolves administrative problems by analyzing information; identifying and communication solutions.
Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
Provides information by answering questions and requests.
Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
Accomplishes department and organization mission by completing related results as needed.
I completed my BE Electronics and communication Engineering from Park College of Engineering and Technology,Coimbatore,Tamilnadu,India in November 2014.
