Project Coordinator at HEC Paris, Qatar
Qatar Foundation
Total years of experience :14 years, 7 Months
Background Information
HEC Paris is a Graduate School of Management located near Paris, France. With its 130-year history in educating future global business leaders, HEC Paris is Europe’s #1 ranked business school, and is ranked #1 worldwide in Executive Education.
HEC Paris in Qatar: In 2010, HEC Paris became the founding member of Qatar Foundation’s new Management Education and Research Centre (MERC), with a mandate to offer a complete portfolio of executive programs, including its Executive MBA, open-enrolment and in-house, custom-designed program. The organisation is also tasked with developing leading academic research that are integrally aligned with Qatar National Vision 2030 to help transform Qatar into an advanced, competitive, and knowledge-based economy.
HEC Paris objective in Qatar: To improve corporate competitiveness and best business practice in Qatar and the region by providing the highest standard of executive development programs and engaging in research of particular relevance to the region and its industries. HEC Paris in Qatar This offer will contribute to the National Vision by reinforcing the knowledge-based economy.
Job Purpose
In charge of efficient and professional delivery of HEC’s Executive Masters program in Strategic Business Unit Management in Qatar.
Responsible for: 1. Budgeting, Staffing and Planning of the whole program. 2. Working closely with the Academic Director to ensure smooth running of the programs 3. In charge of maintaining all official websites containing student profile, grades, evaluation and study materials. 4. Liaising with professors to ensure the smooth delivery of all modules 5. Implementing robust monitoring and evaluation mechanisms across all aspects of the program delivery. 6. Ensuring accurate faculty and suppliers payment.
Principal Areas of Responsibility include (though not limited to): 1. Preparation and production of training materials: Editing and printing course materials Managing participant intranet account Ordering of case studies and copyright management 2. Coordination of programme delivery and organization of special events Managing participant registration Organising venue set up and liaising with the venue management Ensure the requirements of participants and faculty are met during the entire duration of the event/programme. 3. Event Logistics Coordination Liaison with HEC Headquarters for administrative and logistics issues Interface with suppliers Hotel and flights booking for participants and suppliers 4. Programme Monitoring and Evaluation Preparing of programme coordination reports Analysing and synthesing participants’ evaluation 5. Budget Tracking and Reporting Following up on invoices and contracts Expenses and payment tracking Preparing of budget reports 6. General Office Coordinatioon Working closely with the Operations Director to provide administrative and logistics support to ensure the smooth running of the HEC-Q offices.
Key Competencies: 1. Fluent English 2. Excellent presentation and organizational skills with attention to detail 3. Attention to client service 4. Good verbal and written communication skills 5. Strong diplomatic and people skills 6. Ability to work under high pressure 7. Team player and ability to take initiative 8. Ability to write reports
Qatari Investors Group is one of the listed companies in Qatar Sock Exchange. It is a leading provider of high quality business, industrial, investment services and products in Qatar.
QIG develops new projects in joint-venture partnerships with both international and local companies and suppliers for major projects in Qatar.
Key Responsibilities:
Directly reporting to deputy Internal Audit Manager and handling all the duties assigned by him
Preparing various documents related to Audit such as Audit reports, presentations and Inter Office Memo’s
Reviewing contracts, quotations, agreements and other official documents
Keeping track of all the Purchase Orders received by IAD and maintain all the supporting documents related to these LPO’s
Assisting Senior Internal Auditor and Internal Audit Supervisor with Audits and other assignments.
Arranging meetings, ensuring meetings are effectively organized
Coordinating and following up with other departments for any receivables.
Assisted legal department in preparing corporate governance charter, Audit charter, Board Charter and Corporate governance report.
Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintaining all files, logs and data related to the department.
Operating office equipment such as fax machines, copiers, and phone systems, and using computers for spread sheet, word processing, database management, and other applications.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Conduct searches to find needed information, using such sources as the Internet.
Reviewing contracts, agreements and other official documents.
Coordinating with Internal and external parties and gathering required data for the on-going assignments and audits.
Review new policies and procedures of various departments and submitting review comments to deputy internal audit manager.
Maintaining all the forms (Annual leave form, Re-joining form etc.) and documents (CV’s, references, etc.) related to all the members of the team.
Keeping track of the progress of all the projects and assignments handled by the team and maintaining and filing all the documents related to them
Compare and review financial figures and statements before publishing in newspapers or Annual reports.
Assisting External auditors in gathering required data from concerned departments during audits and other assignments
Assisted in initiating the ISO Certification process.
Assisting with the review and audit of compliance with policies, plans, procedures, laws, and regulation
Book Deals is India's No. 1 direct marketing company for books & reference products with successful international operations in Bangladesh, Nepal, Sri lanka, Dubai, Qatar, Saudi Arab, Malaysia and Philippines.
Key Responsibilities:
Basic Accounting and Administration.
Customer relation
Inventory management
Assisting Manager in other office work.
Computerized the entire accounts in Excel
General office duties.
HR duties like managing employee salaries and vacations.
TotalQatar.com (www.totalqatar.com) is an online business advertising portal which promotes companies businesses in Qatar. It gives maximum exposure to business details and services by creating a mini website. It also promotes innovative ideas and new products.
Key Responsibilities:
Content writing and document controlling: Upload technical comments into the document management system
Preparing technical documents for creating online customer profiles
Preparing contracts, business proposals, and quotations for customers
Quality control and testing: documents, software, other requirements
Maintaining and managing data in the backend
Planning and designing new web-pages
Wipro Technologies, the global technology and consulting services division of Indian conglomerate Wipro Limited, is one of the world's leading providers of integrated business, process, and technology services
The role involved working on a mainframe software used for installation, correction application and managing work efficiency
Key Responsibilities:
Bug fixing: Analysis, Coding, Testing and Review.
Preparing High Level Design (HLD) and Low Level Design (LLD) documents
Preparing and managing technical documents for system maintenance
Preparing design document of the complete system and the flow of modules in the system
Preparing related documents and checklists for analysis, coding and testing
Review of technical & functional documents
Mentoring new members of the team and conducting required knowledge transfer and training
Knowledge Management
Achievements:
Selected in May 2008 for deputation to Fujitsu Japan for training in FUJITSU-Mainframe for 3 months and gave training to the team members in Wipro Technologies, Chennai