Facility Executive
CBRE South Asia Pvt Ltd
Total years of experience :20 years, 7 Months
I look after the entire centre covering all aspects of Facility Management...
I have been handling staff accommodation for more than 8000 expat employees along with 30000 worker accommodation.
•All the work related to facility maintenance & cleanliness for the decent working environment.
•Maintaining Trackers for Utilities like Electricity, Water, Sewage, Lifts, Fire Fighting Systems, Pest Control, Water Testing Reports, First Aid Kits, Access Controls and Asset & Many more, across Sultanate of Oman.
•Co-ordination between allotment team & the end user for readiness of the allotted accommodation.
•Follow ups for timely deliveries of materials for smoother allotment process.
•Maintaining records of Flat Allotment Materials (Furniture & House Hold Items) & Office & Accommodation Infrastructure Structures with revised layouts in soft copies (SAP based) and hard copies.
•Timely visits for briefing of all the properties (Owned + Rented) & the care takers.
•Maintaining documentation to comply the highest HSE Standards.
•Preparation of Documentations pertaining to Civil Defense Certificate
• Maintenance of (55000+ Sq. Ft. & strength of about 2400+ staffing).
• Taking care of CCTV & DVR systems (55+ CCTVs’ setup).
• Looking after ID Cards, Access Cards profile (1400 + employees).
• Taking care of fire alarm systems with timely up gradation.
• Making comparatives for purchases of items related to facility maintenance.
• Taking care of proper cleanliness of cafeteria & timely supply of hygienic food.
• Taking regular rounds of all the LOBs to monitor if any maintenance required such as chairs, washrooms, fans, lighting, tables, cupboards, fire detectors, card readers, etc.
• Updating wages registers, monitoring housekeeping, electrical & security attendance for smooth operations.
• Conducting timely training for Emergency Response Team.
• Conducting Preventive Maintenance Activities.
• Arrangements of accommodations & ticketing of the employees/clients, going/coming on business tours.
• Conducting laboratory tests for consumables such as fast food, water, juices, snacks, etc. in the facility on regular basis.
• Conducting timely pest control activity for the entire facility to maintain hygienic environment.
• Looking after timely renewals of agreements of AMC or CAMS.
• During my tenure with Shiva Pharmachem Ltd. have been essentially responsible for
• All the work related to purchase for maintenance department & Raw Material.
• Raising P.O.s for purchases on various vendors.
• Developing new vendors for better Products & Services.
• Preparing comparative sheets for quotes from various vendors.
• Preparing tally for routine follow ups for pending materials.
• Sending samples of our products to new export customers.
• Visiting stores on regular basis to maintain minimum stocks/spares level.
• Visiting all the 5 plants for learning new things & exploring our finished products.
• Forwarding invoices of vendors for payments & following up for timely payments with accounts department.
Handling profile of Customer Interaction i.e. timely follow ups with the IT department for promotions of our clients.
•Interacting directly with the clients for websites & E-mailers, Artworks & approvals, etc.
•Selling various products for Business Directory i.e. for Network18 Vadodara Yellow Pages.
•Selling products for local directories like Yellow Pages, Industrial State Directory (ISD), Construction & interior Designing (CID).
•Taking bookings for across the cities i.e. for remaining 37 local directories like Vadodara YP.
•Selling products like VCCI-(Vadodara Chamber of Commerce & Industry) Catalogues.
•Taking bookings for SMS
•Taking bookings for E-mailers
•Taking bookings for websites & many more products
•Started doing sales with good numbers in the very first month after joining the sales team.
•Promoted from Executive to Key Account Manager in the 3rd month after joining the sales team.
Devidayal (Sales) Limited (A group company of Arysta Life Science
• During my employment with Devidayal (Sales) Ltd. (A group Company of Arysta Life Science), had been working as a Senior Administrator
• Preparing invoices/bank receipts/credit notes/debit notes.
• Handling all the 22 branches’ correspondence lonely along with timely follow up.
• Doing the quarterly & yearly stock checking at the go-downs.
• Helping in the all India bank reconciliation.
• Helping in the finalization of accounts of as I have worked in the H.O.
• Handling all the courier affairs at my office.
• Handling the personnel department independently.
• Managing all the affairs related to our all India conference every year.
• Working independently on our own accounting software with great command.
• Filing e-returns for GST & CST on Monthly & Quarterly basis.
• Interacting directly with large dealer base in Gujarat independently.
• Interacting directly with most of our suppliers.
• Handling all India Banking affairs, includes daily inflows as well as daily outflows, investments, switches, redemptions, salary payments, other payments, RTGS transfer to factory & all other banking related affairs.
• Have been handling the entire Ahmedabad Branch Accounts department for more than 9 months.
• Have been handling all the general insurance affairs which include payment of premium for all vehicles, GPA policy premium payment and verification of cover notes as well as policies’ details. Timely follow up with insurance company for timely renewals.