Pascale Azzi

Personal assistant of the CEO
 Handle Incoming and Outgoing e-mails, Correspondences
 Negotiate prices with existing suppliers and continuously search for new suppliers to provide competitive offers and service levels.
 Comparison of prices, quality between suppliers in order to decide with whom we will buy before placing orders.
 Preparing orders from international suppliers (Regular & Special Orders)
 Verifying documents (Pro-forma invoice, Invoice, Packing list, Bill of lading)
 Confirm the orders after receiving the Pro-forma invoice and checking them
 Follow-up with suppliers on the delivery dates of customers’ and stock orders
 Follow-up with accounting department for the settlement of supplier’s invoice
 Preparing Shipments (Air freight- Sea freight- Speed Courier…), checking invoices and the packing list.
 Provide quotations from forwarder’s agent; and negotiate with the forwarders to achieve the best price & service.
 Follow up shipments and deliveries; elaborate all shipments documents, follow-up on status and propose solutions in case of delays or problems
 Make sure of the safe arrival of the shipment
 Follow up on clearance & delivery of the goods
 Prepare Shipments directly from suppliers to Dubai’s, Doha and Jeddah’s airport and port
 Provide all necessary documents from Suppliers to Dubai, Doha and Jeddah for customs clearance
 Contact with the suppliers over the phone to follow up important mails
 Web research for New Items and Suppliers
 Quotation and Pricing for new items provided by new suppliers
 Preparing human resources work
 Responsible of employees files (soft and hard copies)
 Responsible for the employees payroll
 Prepare absences lists for all the employees
 Maintain the employees annual leaves lists
 Responsible of insurance file (motor, fire, burglary, marine, hospitalization, …etc)