Executive Secretary
Larsen & Toubro
مجموع سنوات الخبرة :24 years, 8 أشهر
- Compile, transcribe, and distribute minutes of meetings.
- Greet visitors and determine whether they should be given access to specific individuals.
- Receives, screen incoming calls and forward relevant information.
- Maintain safe and clean reception area by complying with procedure, rules and regulation.
- Manage and maintain executive schedule.
- Track and coordinate meeting requests and appointments.
- Sort and distribute incoming correspondence.
- Prepares database and file for muster roll of employees.
- Perform general office duties such as ordering and monitoring supplies requisition, maintaining records management system.
- Conduct research, compile data and prepare reports for consideration.
- File and retrieve corporate documents, records, project reports
- Responsible for managing office boy.
•Drafts minutes of management meeting subject for approval
•Assisted executive and directors for budget meetings
•Manages and tracks executive calendars for meeting requests and appointments
•Request and follow-up meeting requests
•Responsible for reconciliation of company business travel accounts and credit cards
•Prepares database and filing of incoming and outgoing communications, business proposals, contracts/agreements and other business relevant documents.
•Prepare and drafts communication to various entities
•In-charge of foreign travel requirements for executives in compliance to the travel policy of the company on hotel reservation, flight ticket and transportation
•Prepare monthly travel tracker for budget trailing
•Act as Petty Cash Custodian and prepares monthly report
•Provide technical and administrative assistance to executives
•In-charge for monitoring and office supplies requisition
•Receives, screen incoming calls and forward to concern employee
•Responsible for managing office boy, messenger and drivers
•Provided technical support the Legal Consultants in the day-to-day administrative tasks in relation to the State of Kuwait’s Environmental Rehabilitation Program (KERP). \n•Prepare Payment Tracking Spreadsheet for the Accounting/Audit Consultant and the International Independent Reviewers and other various entities involved in the projects; \n•Coordinating with the Independent Reviewer to ensure submission of relevant reports and documents. \n•Verify the submitted invoice by various entities in comparison with the contract value. \n•Type and word-process various documents and electronic information. \n•Arrange and participate in regional cooperation meetings and conferences. \n•Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups. \n•Adhere to stated policies and procedures relating to quality management. \n•Arrange and participate in conferences and regional cooperation meetings.
Responsible in ensuring proper management of company funds. Prepares monthly & quarterly financial report for branch office accounting. Performs cashiering activities and handle company's petty cash fund. Prepares employee's payroll for transmittal to the bank. Collates purchase orders and transmit it to suppliers. Encodes petty cash expenses & day to day bank transactions in accounting software - Tally Systems. Prepares business correspondence to various suppliers & clients. Act as over all in-charge of employee's relation activities.
• Ensures receipt of bank documents regarding fund transfer
• Responsible for renewing major license permit for business operations
• Performs cashiering as petty cash custodian and scheduling of payments for suppliers
• Check bank’s balances from time to time
• Prepares monthly payments of employee’s government tax contributions and social security, mutual funds
• Prepares monthly, quarterly and annual reports of government requirements and tax reporting
• Responsible in encoding petty cash fund expenses report in the MYOB Accounting System.
• Acts as over-all in-charge of employees relation activities.
• Perform other duties and responsibilities that may be assigned by immediate supervisor
• Monthly preparation of check disbursement and weekly preparation of cash position report
• Distribution of employee’s payslip, performs cashiering activities as petty cash custodian
• Check bank’s balances from time to time, monthly bank reconciliation preparation
• Prepares billing for the client
• Acts as a resource person on general information
• Acts as over-all in-charge of employees relation activities
• Ensures completion of requirements for newly hired employees
• Canvasses, purchases materials and supplies needed in the company
Studied in the university and graduated with major in Economics and Accountancy. With on the job ttraining in on local banks, assigned on loans section and posting customers payment. Attended seminars on international accounting standards.