Human Resources Manager
Zakka Multitec
Total years of experience :19 years, 0 Months
• Conducting recruitment activities including review application/resume, shortlisting, interviewing and selecting candidates for Headquarters and Branches.
• Designing, maintaining and updating an organized and updated filing and retrieval system for all employee files, keeping all past and records.
• Create company strategic training and organizational development plan to meet personal, professional and organizational needs of all team members.
• Preparing, designing and implementing the company staff book.
• Preparation, implementation and interpretation of company internal rules and regulations.
• Conducting performance appraisals and measuring of work results for all team members.
• Implementation of the transparency culture and the Open Door Policy.
• Drafting employees legal contracts, notices, warnings and any other legal document.
• Liaise with branch managers outside Lebanon for continuous updates on employees issues (trainings, motivation plans…)
• Implementation of the employee/partner relationship.
• Preparation of training plan, focusing on internal trainings in order to reduce training budget and to increase the evolution of the employee to employee relationship.
• Preparation of the payroll and all the related issues.
• In charge of Personnel Administration functions (time attendance, salaries, payrolls, benefits, leaves, overtime, work statement, NSSF statement, legal work permits, residency, social security, Insurance, work accident)
• Preparing the department’s business plan for the coming year
• Managing and distributing workforce overhead of the company
• Pre-screening and screening of candidates (including internship candidates)
• Supervising and executing ISO procedures in the department
• Executing new assessment methods related to employees evaluation and performance
• Preparing and implementing employee’s motivation plans
• Monitoring Indian workforce in the company (airport admission, commodity, insurance, productivity, payroll, etc…)
• Advising on daily salaries upraise (based on overtime absence, work accidents, and foremen feedback)
• Controlling and monitoring J.D.E. daily manpower distribution data entry and comparing it to time attendance software database
• Advising the G.M. on issues related to the HR Department (promoting, recruiting, internal transfers, firing, NSSF or insurance payments deadlines, etc…)
• Preparing or advising on job descriptions for new or reshuffled positions
• Controlled employees’ attendance, payroll, commissions sheets and ensured that the company internal procedures are respected
• Kept detailed filing of all employees
• Followed up of governmental & Legal issues
• Recruited and selected staff, developed job descriptions
• Outsourced effective training programs
• Prepared and advised on employment legislation and all work contracts
• Set policies and procedures and code of conduct standards
• Organized and coordinated the recruitment and selection of new staff
• Outsourced effective training programs
• Monitored employment legislation, prepared all the legal papers required by the Ministry of Work and the General Security to issue or renew a work permit and residence
• Advised senior management on pay, conditions, retention rates and business policy affecting employee relations
• Provided companies lawful aid & protection by issuing an internal regulation and work contract for employee and registering it in the Ministry of Work
• Conducted all administrative work, P&L schema and sheets supervising the cost control
• Conducted, assured and accomplished the department purchasing maneuvers
• Prepared schedules for recruitments trip from the Far East, Europe and Arab countries.
• Prepared the finance book and raise invoices regarding agents and clients
• Provided companies lawful aid & protection by issuing an internal regulation and work contract for employee and registering it in the ministry of work
• Implemented warnings given by companies at Ministry of Work
• Prepared all the legal papers required by the Ministry of Work and General Security to issue or renew a work and residence permit
• Fixed the legal status for many foreigners in Lebanon