Administrative Accountant
Indeni Petroleum Refinery Limited
Total years of experience :35 years, 11 Months
Preparation of company operating expenditure budget (OPEX) in liaison with the budget committee. Monthly monitoring of budget through Cost Centre expense reports. Approval of purchase requisitions in line with approved budget allocation. Processing of executive and middle management payroll by posting inputs and verification of outputs, (pay slips). Processing of executive and middle management staffs’ documents for loan and advances (internal and external). Monthly reconciliation of general ledger accounts (payroll). Preparation of final payments for executive and middle management employees on separation (retiring, resigning etc.) To ensure all company assets are fully insured and the group life assurance cover for employees is in place. The original cover notes issued by insurance companies are filed for future reference. To ensure all policy documents and endorsements for insurance duly signed and kept. Process all insurance payments and claims due. Liaise with insurance companies and brokers if need arises on company insurance policies. Any other duties assigned by the supervisor in line with the job description. Supervise the Assistant Accountant and the Accounts Assistant (payroll).
I have experience in cost and management accounting including fixed assets, stock accounting, corporate tax computation, supervision of annual stocktaking for company inventories. I have also experience in payroll processing which includes PAYE and other payroll elements, reconciliation of all payroll general ledger accounts, payments of third party payments after payroll eg tax deducted, pension, personal insurance recoveries etc. I am involved in the formulation of the company budgets that is both the operating budget expenditure (OPEX) and capital expenditure budget (CAPEX), producing reports such as expense budget analysis that a actuals versus budget and making recommendations where there are negative variances . I also do the insurance for the company assets including group life assurance for all employees. I have also experience in accounts payable, dealing with various suppliers both the local and foreign and producing creditors age analysis reports, suppliers account reconciliations.
Administered management section of the department as a custodian of company tangible assets and
inventory, which are worth millions of US dollars for the only Oil Refinery Company in Zambia.
* To ensure all company assets identified, labeled and accounted for in the company books.
* To ensure all company assets purchased, capitalized at their full purchase cost.
* Depreciate all company assets using straight-line method with their respective depreciation
percentages according to company policy.
* Identify fully depreciated assets and recommend for possible disposal.
* Account for the inventory as per inventory ledger and general ledger.
* Prepare the monthly inventory statement and inventory valuation.
* Supervise the annual stoke take at the end of the year.
* Undertake inventory reconciliation and identify obsolete items in liaison with Procurement staff.
* Preparation of company income tax and related capital allowances schedules.
* Engagement with the Zambia Revenue Authority (ZRA) on tax reconciliation, reliefs and other tax
related issues.
* Preparation of monthly and quarterly management accounts.
* Preparation of capital expenditure budget (CAPEX) in collaboration with budget committee.
* Supervision of Assistant Accountant and three (3) Accounts Assistants.
In charge of processing payroll of more than three hundred and fifty (350) unionized employees and
over eighty (80) temporal employees (on short renewable contracts)
* Preparation of salaries and wages for all unionized staff and ensuring that necessary allowances
and deductions are effected.
* Preparation of third party payments (statutory) such as pay as you earn (PAYE), national pension
scheme (NAPSA), local council personal levy and non-statutory like personal insurance, voluntary
savings etc.
* Reconciling of payroll related accounts to ensure correct, accurate accounting and checking the
payroll voucher to balance with the general ledger.
* Preparation of final payments for all unionized employees going on separation from the company
that is retirement, death, dismissal or resignation and compiling all exit formalities like tax forms
and pension claim forms.
* Maintaining back-up payroll documentation both hard and electronic for reference.
* Payment of staff loans, advances, leave pay, commutation, education allowance, gratuity and any
other fringe benefits that accrue to unionized staff.
* Supervising the payroll Accounts Assistant.
The job entailed interacting with a large number of suppliers from local and foreign.
* Preparation of invoices, orders and material received notes for payment.
* Raising of payment vouchers for both local and foreign suppliers.
* Accounting for value added tax (VAT).
* Raising of VAT return and subsequent payment to Zambia Revenue Authority (ZRA).
* Reconciliation of suppliers accounts
* Recovery of withholding tax (WHT) rental payments and prepare remittances to (ZRA)
* Accrual of non-paid invoices and accounting in the correct period.
* Raising of credit/debit notes.
The work involved mainly the accuracy of accounting for fixed assets, capitalization, accounting
for depreciation and stock.
* Costing of imported capital assets and stock material.
* Reconciliation of goods in transit (GIT) and capital items transit (CIT) Transactions.
* Preparation of capital expenditure and prepayment reports.
* Recording of company assets in the fixed assets register and preparation fixed assets depreciation
schedule.
* Stock ledger reconciliation.
* Participating in the year-end stoke taking of company stock.
The work included the collaborating with banks where the company had various accounts and
ensure payments are posted accurately.
* Raising of cheque requisition for various payments.
* Reconciliation of various general ledger accounts.
* Bank reconciliation.
* Posting of payment vouchers daily to respective expense accounts.
* Analysis of sundry mines employee (SME) accounts.
AAT Diploma is a British qualification. I also did ACCA (UK) up to level 2 and hold a Bachelors degree in law (LLB) from the Zambia Open University, Zambia.