Patti Mae Osio

Screened phone calls, emails and redirecting to the responsible staff.
Manage communication, meeting schedules, appointments and invitation to our Managing Director.
Manage and prepare documents needed for the executive meetings.
Assisted in recruitment by Posting Ads, preparing job description, screening resumes and scheduling interview.
Monitored the schedule and daily sales report of Outdoor Sales Executives and prepared summary reports for the management.
Manage confidential documents and sensitive information.
Monitored office supply requirements across department and negotiate cost effective purchasing agreement with suppliers.

Process over 50 suppliers financial transaction and withholding tax using Oracle Accounting software every month and maintained accurate accounting records.
Prepares Statement of Account reports for the preparation of supplier’s payments.
Coordinated with suppliers regarding payment schedule and inquiries.

Welcome clients and visitors and managing incoming calls and directing them to the appropriate department.
Maintaining employees files, assisting with day to day HR function and duties.
Coordinate courier services and travel arrangement for the employees.
Prepares and send purchase orders, quotation and correspondence.
Conducted Product research and prepared comparison reports on pricing and material quality for fit-out projects.
Manage incoming and outgoing email correspondence.
Followed up on project inquiries, permits and required documentation.
Coordinates with site personnel, suppliers, subcontractor and drivers to ensure smooth project operations.

Manage telephone inquiries and provided information to clients.
Prepared legal documents such as Affidavits, Deed of Sale, Special Power of Attorney, Mortgage, and Agreements.
Obtained attorney approvals and facilitated notarization of legal documents.
Establish, organize, and maintain computer records / file management systems.
Ensure confidentiality and proper handling of legal documents and client information.

Responded to customer inquiries via phone, resolved concerns, and provided accurate product information.
Prepared daily and weekly sales reports, inventory reports, and customer complaint reports.
Processed purchase orders and prepared customer invoices.
Assisted customers with product selection and ensured a high level of customer satisfaction.
Maintained accurate sales and inventory records while supporting daily administrative operations.