Inventory Coordinator
Rockford Xellerix
Total years of experience :13 years, 8 Months
Responsible for performing tasks in Stores including stockroom, unserviceable area, and shipping and
receiving. Performs the physical and administrative tasks involved in the shipping, receiving, order fulfillment,
storing and distributing of materials, parts, supplies and equipment.
• Unpacks and inspects goods received against purchase orders, repair orders, or invoices
• Inspects incoming materials for hidden damage, quality, and conformity
• Maintains records of received goods and rejects unsatisfactory items
• Processes quarantined parts and processes per established guidelines
• Follows best industry practices and procedures for packaging goods for shipments and maintains
good warehousing practices.
• Manages inbound and outbound shipment
• Processes airway bills, freight bills, packing sheets and other customer specific documentation.
• Closely coordinates with Freight Forwarders/ Couriers to ensure timely arrival and departure of shipments
• Monitors Incoming and outgoing shipments and reports exceptions
• Reports materials shipped and airway bills of lading; posts weight and shipping charges.
• Uses MRP/ ERP system to perform inventory transactions
• Maintains inventory as per company procedures. Supports kitting, Kanban and floor stock fulfillment
requirements. Leads cycle count and FIFO activities.
✓ Pioneered Start-up Team in the UAE and aided with Materials and Inventory Processes and System Set-up.
• Planning & Scheduling
◦ Developed and maintained valid Production Plan, Supply and Demand Analysis for Assembly and Test
◦ Prepared and Analyzed Line of Balance Report ensuring the raw materials or components are available before the start of the assembly, identify the upcoming shortages and its impact to the over-all Site Delivery Plan and come up with mitigating actions to support Delivery Commitments to Customer.
◦ Released Work Orders to Shop and Assembly and Test and chased down completion of production-critical parts both Work-in-Process and Purchased Components to satisfy build requirements.
◦ Liaised with cross-functional departments such as Supply Chain, Quality, Engineering and Program Management to ensure materials and resources are made available and pressing issues are addressed in a timely manner.
◦ Generated and reported pertinent status reports on manufacturing queue times, adherence to Schedules, Recovery Plan, Inventory, Capacity and Load status on a regular basis and as necessary.
• Inventory Management
◦ Monitored inventory level to reconcile system against actuals, minimize material obsolescence, order queue times
◦ Ensured optimum material usage to support Corporate and Site Turns and Cash Flow objectives
• Responsiveness and Expediting
◦ Evaluated and reported impact of unplanned events, (such as material shortages, technical issues, machine and manpower availabilities, etc.), and suggested actions to limit unfavorable effects on Customer Satisfaction and Costs.
◦ Generated and reviewed Line of Balance for the proper identification of material shortages then plot assumptions, risks and mitigations to meet internal build and delivery schedules.
• Capacity
◦ Understand and interpret the capacity package. This includes identification of constraints and actions to maximize utilization, capacity calculations and load balancing. Coordinate/collaborate with Capacity Analyst and Area Leadership.
I achieved the following:
✓ Handled Programs such as Boeing 787 Angle and Transmission Gearbox, Gulfstream G650 and G280 High-lift System assemblies
✓ Handled Production Planning and Scheduling for Moog’s Special Process Department with the following critical work centers: Chemical Process, Metallurgical Lab, Non-destructive Testing, Vacuum Heat Treatment and Carburizing.
✓ Created an Automated Production Plan Reporting using Excel Macro which reduced report creation from one day into just a couple of hours.
✓ Pioneered the Lean Management System Implementation Team, Lead Kaizen Event for the Turn-around-Time Reduction of Vacuum Heat-Treatment (VAC AERO) and maximizing Batch loading per process Recipe of material
• Supported site delivery targets by timely, cost efficient and quality compliant transfer of goods from suppliers to border clearance, Economic Zone compliance, inland delivery up to dock.
• Responsible for the integration of information from Supply Chain, Planning and Operations
• Facilitated Importation and Exportation of Raw Materials, Machines and Equipments, Maintenance Repair and Operations Items, as well as Finished goods from World-wide Suppliers and Customers
• Ensured all materials are packed as per established standard
• Worked Closely with in-house Third-Party Logistics Provider pertaining to daily Shipment Status- Shipping and Receiving, Tracking and Tracing, POD, Export and Import Permits, etc.
• Monitored 3PL performance against KPI and identified gaps and areas of improvement
Key Responsibilities:
• Logistics
◦ Responsible for the day to day management of the logistics function, ensuring cost effectiveness and timely management of carriage, using approved vendors for Imports and Exports.
◦ Effectively communicated with International Suppliers, Freight Carriers, and Inter-Plant (Global) Customers.
◦ Maintained Knowledge of current International Import/Export Regulation and Trade Compliance requirements (INCOTERMS, ISPM, HS CODE, IATA & IMDG REGULATIONS etc.)
• Materials and Inventory Management
◦ Maintained, updated and assist implementation of Quality Support Procedures and Work Instructions (Materials Management, Inventory Management, Procurement and Manufacturing
◦ Acted as focal person for Procurement, Production, Warehouse and Inventory Management-related system and process issues
• Leadership
◦ Provided direct oversight on all Materials and Inventory Management, and Logistics processes which includes the following: Receiving, Shipping, Inventory Control, Materials Management Inbound and Outbound Logistics.
◦ Managed a team of 8 people (Material Handler, Inventory Clerk and Logistics Assistant),
◦ Provided Hands-on Training on IT and MRP Systems and Mentoring, Conflict Resolution, Involved in Interview and Selection Process of Department staff
I achieved the Following:
✓ Pioneered the Materials and Logistics Department of the Company
✓ Developed and Established Logistics Processes for Philippines, US and Japan Lane
✓ Qualified Freight Carriers for both Air and Sea Freight such as DHL Global, Nippon Express and KWE; Secured Competitive rates, Achieved Freight Budget
✓ Established Materials and Logistics Procedures as per Quality Management System
✓ Ensured Corporate Compliance with Philippine Bureau of Customs Requirements
✓ Authored Packaging and Crating, Product Preservation Procedure, Inbound Freight Carrier Routing Guide
✓ 50% cost reduction on Packaging and Crating Cost of Aircraft Galley Assembly by developing a re-usable Tri-wall crate and skid size re-modelling based on product size
✓ Proponent of E-commerce and online tools for Track and Tracing
✓ Designee/ Authorized Signatory for Dangerous Goods Shipments
Key Responsibilities:
• Logistics
◦ Responsible for the day to day management of the logistics function, ensuring cost effectiveness and timely management of carriage, using approved vendors for Imports and Exports.
◦ Maintains current knowledge on International Freight/ Shipping Regulations (IATA, IMDG, Dangerous Goods, Incoterms, Tariff Classifications)
◦ Achieved the following:
o Secured competitive freight rates for Air and Sea Freight
o Facilitated Importation of Critical, Oversized CNC Machines
o Facilitated movement and rigging of Machines and Equipment to its respective location in the production facility
o Facilitated Importation of practically all of the Company’s Raw Materials, Machines and Equipments, Chemicals and Supplies.
o Developed Cost-Benefit Analysis tool that aided in choosing the most economical and optimal Freight quotations from Carriers
• Materials
◦ Maintain, update and assist to implement Quality Support Procedures and Work Instructions (Materials Management, Inventory Management, Procurement and Manufacturing) for operational execution.
◦ Functions as the point of contact for Procurement, Production, Warehouse and Inventory Management-related system and process issues resolution to meet customer delivery requirements.
◦ Successfully managed transfer of consigned Raw Materials and Components from Jamco Japan to Philippine Warehouse which aided Just-in-time production
◦ Implemented Vendor-Managed Inventory for Aluminum Raw Materials in Partnership with Metalweb UK reducing procurement and transportation lead-time from 5-7 days to 0 day.
Inventory/Material & Warehouse Management
Role : Inventory Control and Material Management
Industry : Aerospace
General Function:
Responsible in manual and clerical duties related to Receiving, Inspection, Storing, Shipping, Issuing and
delivering variety of Materials, Equipment and supplies.
Accountabilities:
* Counts, weighs or measures incoming or outgoing items to compare identifying information and variety
against bills of lading, invoices, orders or other records; examines incoming shipments for damage or
shortages and corresponds with the shipper to rectify; completes paperwork or forms required for
documentation.
* Determines method of shipment utilizing knowledge of shipping procedures, routes and rates; prepares
materials for shipping by weighing, packaging and stamping; prepares shipping documents such as airway
bill, invoice and packing list.
* Provides on the job training to lower level employees and resolves problems utilizing knowledge of
shipping/receiving/stock operations.
* Operates material handling equipment such as forklifts, pallet jacks, hand-trucks
* Participates in routing, counting, and inspecting items while loading and unloading items from
forwarder’s truck
* Prepares parts for shipment observing best commercial practice.
* Knowledgeable in Hazardous Material documentation, marking, handling and transportation.
* Issues raw materials and tooling needed for production
*Achievements: Part of Jamco Philippines, Inc.’s Pioneer Group-Materials Department
Pivotal in the set-up of the Materials Department
Seminars and Trainings:
Title Resource Speaker
QMS Manual and Procedure Rogelio Palma (Jamco Phil Quality Assurance and Quality
Control Manager)
AS9100 Overview Rogelio Palma ( Jamco Quality Assurance and Quality
General Function:
Responsible in the planning and control of the functions supporting the complete cycle flow of materials. Specifically has the responsibility for the key transactional activities and physical movement of parts through the major interface in the whole supply chain from receiving to shipping work-in-process and finished goods as well as to support Manufacturing to insure timely and efficient processing of work in process to meet assembly schedules.
Nature and Scope:
• Responsible for providing administrative support for the movement and processing of work in process and has a thorough knowledge of the systems and procedures associated with shop floor control, manufacturing, and material handling as well as familiarity with inventory, engineering control, and quality systems.
• Interfaces daily with Production Control, Product Engineering, and Quality Personnel at all levels. Effectively reacts to changing priorities and unanticipated demands.
• Mainly deals with functions such as unloading goods and materials, verifying total quantity and quality of products, ensuring that exact product is delivered as per the customer's demand, keep a track of goods, which are delivered by the vendors and Moog subsidiaries.
• Responsible in the physical verification of inbound shipments supporting both the needs of shop and assembly and test.
• Responsible for key transactional activity in receiving parts into the Moog Business Systems and physical movement of the same to end users.
Inventory/Material & Warehouse Management/Logistics
Industry : Aerospace
COMPANY OVERVIEW:
JAMCO CORPORATION is engaged in the manufacture of aircrafts interiors fixtures and equipment. The Aircrafts
Interiors Fixture Manufacturing-related segment is engaged in the manufacture and sale of lavatories and galleys
of aircrafts, the design and development of aircrafts interiors, as well as the remodeling of airframe systems. The
Aircrafts Equipment Manufacturing-related segment provides aircrafts on-board equipment, such as heat
exchangers and jet engine parts, as well as carbon fiber materials using advanced pultrusion (ADP) technologies.
The Aircrafts Maintenance-related segment provides maintenance and refurbishment services for regional jets,
medium and small sized aircrafts and helicopters, as well as the repair of accessories. The Others segment is
engaged in the operation of subsidiary works, as well as the research and development of new technology and
products.
General Function:
Logistics: Responsible for the day to day management of the logistics function, ensuring cost effectiveness and
timely management of carriage, using approved vendors for Imports and Exports. Effectively communicate with
International Suppliers, Freight Carriers, and Inter-Plant (Global) Customers.
Materials: Maintain, update and assist to implement Quality Support Procedures and Work Instructions
(Materials Management, Inventory Management, Procurement and Manufacturing) for operational execution.
Functions as the point of contact for Procurement, Production, Warehouse and Inventory Management-related
system and process issues resolution to meet customer delivery requirements.
Leadership: Provides direct oversight on all Materials and Inventory Management, and Logistics processes which
includes the following: Receiving, Shipping, Inventory Control, Materials Management Inbound and Outbound
Logistics.
Accountabilities: MATERIALS
* Develop system and process training aids and execute knowledge transfer to targeted employees within
the Supply Chain and Material Management department
* Execute new initiatives aimed to correct or enhance material management processes and system set-up
* Co-ordination, alignment and communications with Procurement, Manufacturing and Quality
* Works closely with Finance, Purchasing, Production Control and Warehouse in successful implementation
of periodic or ad-hoc material management-related activities (e.g. Physical Inventory, Cycle Count, Work-
in-process Count etc.)
* Plan and/or schedule, release, and follow-up on assigned material, components, and/or parts to ensure
on-time delivery and support to the manufacturing schedules
* Write and/or maintain procedures which affect the Materials department
Execute new initiatives aimed to correct or enhance material management processes and system set-up.
* Facilitate improvements in material flow and storage.
* Review and design of packaging and crating materials.
Accountabilities: LOGISTICS
* Organizing all shipments in line with company requirements
* Develop and coordinate shipping and receiving schedules with freight carriers, vendors and customers to
maximize service levels and improve efficiencies.
* Prepare carrier cost comparison report and present results and recommendations to management for
approval
* Communicate shipping volumes and priorities with the Planning Manager and come up with a best
schedule to utilize resources but not compromising Promise Dates
* Work closely with Planning team to determine the optimal transport solution based on risk, cost so as to
meet promise dates to customers.
* Interface with state and local agencies concerning permits and other documentary requirements.
* Ensuring the integrity of import / export documentation such as Bills of lading, Commercial invoices and
packing lists
* Prepare shipping paper works through Jamco Philippines’ ERP system.
* Timely preparation of import and export documentation and authorization for all air and sea shipments
* Deliver against departmental KPIs
* Audit and Verification of all freight invoices
* Maintenance of system data requirements, records and ensuring integrity at all times
* Uses most efficient and economical routing and mode of transportation and select most cost effective
method of delivery.
* Continual review of shipping dates and reporting exceptions
* Re-negotiating of terms of business/service level agreements and performance evaluation and taking
corrective action as required
* Monitoring in-transit shipments to ensure OTD
* Draft and update work procedure and process flow charts
* Corroborating and addressing internal customers’ logistics issues and needs
* Requesting, analyzing and recording spot rate proposals
* Reviewing and deliberating service quotations/proposals from Logistics Providers
* Keep record and control legal import and export Documents (e.g. warehousing entry, proof of deliveries,
Bureau of customs documents, etc.)
* Interact with both local and foreign vendors and ensure materials and resources flow through the
company in a timely manner
* Proactively identify problems and swiftly implement the appropriate solution.
* Maintain Knowledge of current International Import/Export Regulatory requirements (INCOTERMS,
ISPM, HS CODE, IATA & IMDG REGULATIONS etc.)
* Effectively lead cross-functional root cause and corrective action to resolve customer-related shipping
issues.
Accountabilities: LEAD
* Oversee the activities of Inventory Clerk, Shipping/Receiving Clerk and Material Handler
* Provide leadership for the daily operations of team members to meet the needs of the customer while
supporting department and company goals and objectives.
Facilitate improvements in material flow and storage.
* Oversee the activities of Inventory Clerk, Shipping/Receiving Clerk and Material Handler
Accountabilities: LOGISTICS
* Organizing all shipments in line with company requirements
* Develop and coordinate shipping and receiving schedules with freight carriers, vendors and customers to
maximize service levels and improve efficiencies.
* Prepare carrier cost comparison report and present results and recommendations to management for
approval
* Communicate shipping volumes and priorities with the Planning Manager and come up with a best
schedule to utilize resources but not compromising Promise Dates
* Work closely with Planning team to determine the optimal transport solution based on risk, cost so as to
meet promise dates to customers.
* Interface with state and local agencies concerning permits and other documentary requirements.
* Ensuring the integrity of import / export documentation such as Bills of lading, Commercial invoices and
packing lists
* Prepare shipping paper works through Jamco Philippines’ ERP system.
* Timely preparation of import and export documentation and authorization for all air and sea shipments
* Deliver against departmental KPIs
* Audit and Verification of all freight invoices
* Maintenance of system data requirements, records and ensuring integrity at all times
* Uses most efficient and economical routing and mode of transportation and select most cost effective
method of delivery.
* Continual review of shipping dates and reporting exceptions
* Re-negotiating of terms of business/service level agreements and performance evaluation and taking
corrective action as required
* Monitoring in-transit shipments to ensure OTD
* Draft and update work procedure and process flow charts
* Corroborating and addressing internal customers’ logistics issues and needs
* Requesting, analyzing and recording spot rate proposals
* Reviewing and deliberating service quotations/proposals from Logistics Providers
* Keep record and control legal import and export Documents (e.g. warehousing entry, proof of deliveries,
Bureau of customs documents, etc.)
* Interact with both local and foreign vendors and ensure materials and resources flow through the
company in a timely manner
* Proactively identify problems and swiftly implement the appropriate solution.
* Maintain Knowledge of current International Import/Export Regulatory requirements (INCOTERMS,
ISPM, HS CODE, IATA & IMDG REGULATIONS etc.)
* Effectively lead cross-functional root cause and corrective action to resolve customer-related shipping
issues.
*Achievements: Part of Jamco Philippines, Inc.’s Pioneer Group-Materials Department
Pivotal in the set-up of the Materials Department
Ensure physical integrity of received parts within the quality control procedure
* Receive items into the Moog Business System
* Expedite receiving of urgently needed work orders or parts
* Ensure that KPI’s are met such as Turnaround Time, OTD etc.
* Maintain accurate and orderly, up-to-date files and records
* General housekeeping, maintenance and organization of the dock and inventory areas.
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