Paul Gidhinara

Duties and Responsibilities
• End-to End S2P: lead the end-to-end S2P process for goods and services; aligning with
company strategic objectives.
• Manage, coach and mentor a team of 5 staf members including overseeing administration of all maintenance, service and other yearly agreements and provides lead work direction to staf and purchasing services.
• Develop and manage efective supplier relationships to ensure the highest level of
quality, delivery reliability and cost efectiveness are achieved.
• Efective expedite on-time/in-full (OTIF) delivery of purchase orders and monitor
supplier performance through KPI reporting and corrective action.
• Managing of all risk management activities including supply contract agreements, designed to deliver a robust and sustainable supply base.
• Lead on supplier negotiations, optimising cost through supplier reviews, product reviews and new strategic plans
• Improved savings and operational eficiency by recommending the basing of supply chain management on real-time demand and centralised purchasing.
• Collaborate and coordinate with finance department to make sure that suppliers receive their payments.
• Establish and maintain the contract register for on-going and newly planned contracts,
• critical tasks performance targets and business unit priorities including integrating procurement systems, tracking expenditure and data centralisation.
• Lead the Request for quotation (RFQ) including, RFI and RFP and supplier due
diligence processes.
• Identify varied sources of commodities and services, evaluates, bids, awards contracts, and purchase orders, develops standards for new products or services.
• Research and evaluate areas of opportunities and reduced cost of holding excess
inventory by 10%.
• Ensure compliance to company guidelines, purchasing policies and procedures, during suppliers negotiations and contracts award process.

• Minimized costs and quality through the development and implementing a
comprehensive buying strategy.
• Improved operational eficiency by developing and enhancing the procurement policy from scratch which was approved by senior management.
• Efectively and proactively interacted with other departments as necessary regarding planning and forecasting of stock levels.
• Saved 10% of the purchasing budget by efectively managing operational issues with vendors such as delivery, quality, and negotiating with suppliers.
• Reduced freight, handling, and other relevant shipping expenses by conducting gap analysis in procurement and mitigating procurement risks.
• Expedited purchase orders by following up on order acknowledgements and keeping track of estimated arrival times whilst keeping originator updated.
• Partnered with Finance teams to ensure the full purchasing process is completed successfully, and to process all incoming invoices and ensuring a good audit trail.
• Developed and maintained good strategic relationships with suppliers to leverage of, manage supplier performance issues and resolve and discrepancies with supplier timeously.
• Improved and enhanced B-BBEE through strategic selection of suppliers where
applicable while considering quality of products.

• Oversaw sourcing of materials, products or services to user requirement specifications, supplier selection, evaluation and request quotation for all mining materials.
• Coordinated with courier, vendors, and overseas ofices to ensure smooth import and
export transactions.
• Created and placed orders on preferred suppliers on ERP Maximo system.
• Attended procurement process workshop meetings, negotiating contracts/orders, prepares tender committee submissions, and implement nation of supply chain process.
• Reduced the company exposure to factors that afect the procuring of goods and services through identifying and assessing risks.
• Reviewed procurement policies and procedures to streamline business supply chain and
mitigate the potential for fraud, poor quality, issues in deliveries, and cost overruns.
• Expedited purchase orders to ensure all deliveries have been received within agreed SLA.
• Negotiated prices and taking to account, service delivery and quality and negotiating credit facility arrangements with critical suppliers.
• Minimized errors throughout the supply chain, increased the eficiency of crucial KPIs, reduced and avoided unnecessary costs through compiling cost saving report and local
supplier report spending.
• Maintained an adequate organized inventory level and accurate storeroom records in order to meet multiple requirements.
• Recorded all invoices and delivery notes on Maximo, IFS system and ensure efective close outs purchase orders after completion of works.
• Reconciled purchase orders to assure accurate quantities delivered and outstanding (back orders).

• Commercially analyses, evaluate, negotiate and award commercially sound purchase orders.
• Develop SLA (service level agreements) with suppliers and contractors.
• Verification and authorization for payment of vendor invoices monthly.
• Optimize the total cost of ownership, reliability security of supply and quality of service through strategic sourcing.
• Development and update of rosters of suppliers and assist with stock takes and preparation of inventory reports.
• Posting of all delivery notes into Built-smart system in time and ensure effective close outs purchase orders after completion of works.
• Identify and execute opportunities for procurement cost reduction and supplier performance improvement, including alternating supplier and renegotiating contracts to account for market changes.
• Overseas supply, transportation, maintenance of fleet vehicles and equipment and ensure that all equipment ordered is within budget.
• Assure acceptable quality levels and continuity of supply for all assigned materials.
• Meet critical and stringent project schedule and budgetary requirements.

• Regular monitoring of stock & fuel levels to tally target level, unloading and loading of materials to sites.
• Responsible for with annual and Monthly stock takes, overseas the stock security and sport checks.
• Facilitating stock transfers to other sites and month end stock reconciliation.
• Managing consignments of stock in bound and out bound in collaboration with logistics department.
• Cycle counts, ABC analysis and classification of stock and receipt and dispatch.
• Maintaining adequate processes to ensure stock accuracy and daily reporting to the Procurement& warehouse manager.

• Overviews foreign suppliers of purchased motor vehicle services spares, analyzing performance items, analyzing performance of continuity of supply, pricing, delivery, and quality satisfaction.
• Negotiation, placing orders, expediting of all on local and foreign orders and liaison with current suppliers.
• Capturing of all motor vehicle spares and consumables into Automate IV system.
• Keeps abreast of import regulations, taxes and political and economic situation in supplier’s countries to ensure reliability of sources.
• Recommends prospective suppliers to General Manager for approval.
• Monitoring delivery dates to mitigate out of stock risk.
• Provides suppliers with feedback report.
• Negotiates payment terms for cost of cutting and agreeing new contracts with suppliers.
• Determines most advantageous payments methods for local and imported motor vehicle parts and consumables.
• Overall responsibility for all administrative and management tasks for the procurement for 4 services centers.
• Identify metrics, tools and process to optimize sourcing and supplier activities and efficiencies.
• Effective supplier evaluation, establish and maintain good relationships with suppliers.

• Requesting quotations and procurement from local supplies
• Following up outstanding orders and ensuring purchases are processed within time frames.
• Managing pricing, posting stocks and update the prices.
• Managing the goods receiving function, supplier performance
• Updating the customers on their job standings and maintain & update prices in the computer system.
• Weekly update and report of all costs and job summaries to the General Manager