SUPPLIES AND STORES COORDINATOR
SANKARA HOTEL
Total years of experience :16 years, 4 Months
Responsibilities
• Coordinate with all departments to ensure stock level of all items are maintained and act as central communication point for all stock related issues
• Ensures stock accuracy at all times through good use stock control methods
• Stock control to reduce bottle necks, stock out, redundancy and ensure effective and efficient replenishment
• Liaise with other department and restaurants teams to purchase all and general items
• Enhance and ensure safety and health control standards are maintained , maintain quality check and all measures
• Attend divisional meetings. executive meetings and staff meeting as required or requested
• Stock taking and stock checking to ensure proper reconciliation with discrepancy while maintaining all stock handling procedure
• Reduce stock holding cost through effective ordering and maintaining the correct maximum / minimum level of stock within supplies department and stores while also updating market price regularly
• Assist in supplies and stores operation with planning, organizing the distribution of items and staff supervision
• Supplier development vetting and supervision ensure also that supplier list is accurately maintained and kept while assist in regular market surveys.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered
• Generate all required procurement documentation and maintain records and files in an impeccable manner
• Perform other duties as required by the Senior Supply Chain managers and Finance department with regards to operations
• Ability to influence and negotiate with people in all organizational levels, including technical areas and final users;
SALES CONSULTANT/ TELLER 2013 -2015
RESPONSIBILITIES
Responsible for the processing of all cash transaction, other cash operations/ services and ensure that they are delivered in efficient and secured manner as exchange bank policies and procedure
• Dealing with foreign currency and handle all types of remittance,
• Adhere to company to company and location policy and procedure, including audit, risk, health and safety, security and customer service requirements
• Ensure compliance to legal and corporate requirement as well as manage till stock
• Follow the sales process in order to maximize sales while understanding features and benefits of all exchange banks products and procedure
• Fully investigate over’s and shorts and follow up with managers where it warrant
• Maintain and enhance retail and bulk currency stock, cash handling, foreign exchange, cash transfers with Attention to accuracy and detail
• Keep informed of all teller policy and financial information, maintain confidentiality and observe data protection guidelines
• Carries out any other reasonable duties commensurate with my capability
• Sourcing of materials for general operations competitively and developing effective purchasing to enhance cost reduction measures
• Field coordination and supervision of staff to enable proper service delivery and reduction of lead time
• Risk assessment to ensure adequate receiving control are in place and adhere for all items received inaccurately
• Maintain data collected, documentation of all procedures and keeping of all files within the department for operation purposes
• Inventory control and stock taking to avoid over stocking and bottlenecks
• Supplier development, expansion of there base, evaluation and vetting with a mind of business development
• Product planning and quality management to meet ISO, SGS, AND HACCP standards regarding export products and highly sensitive products
• Manage petty cash and daily operation cash flow to meet operation needs
• Order processing and expedition to enhance good customer service and care
• Coordinate with stores to enhance stock identification, control and auditing
• Route planning and scheduling - preparation of workable plan for all fleet and allocation of duties to all drivers and team leaders with regards to work load
• Data - keeping track of fleet movements, distance covered and issues with regards to repair. Maximizing fleet turn around and minimizing operation cost
• Field coordination- Coordinate all types of vehicle inspection and regulation as per traffic Act
• Organize for fueling, work with transport and workshop manager with regards to consistency of fleet operation.
• Co-ordination of export tracks- supervision of loading at Kenya breweries deport, also ensure that trucks are loaded timely in order to minimize delays and enhancement of efficiency and effectiveness. Organize for quick dispatch, product safety and documentation For export products.
• Report writing - making and presenting daily operation report to the management to ensure accuracy in decision making. Placing the same on share drive to enable the team to coordinate at all levels while serving and implementing customers needs
• Supervisory work - Supervise all drivers in the field both export trucks, tour vans/ buses and air port fleet undertaking Kenya air ways ground transportation.. performance evaluation and office operation. Develop work shift and implementing the same.
• Cost control- developing effective methods of cutting operation cost with regards to fuel consumption. Fleet utilization and maintenance .
• Dispatch- Dispatching vehicles as per work plan and making a follow up on any additional work allocated to fleet in order to avoid off route operations and time management, live tracking and organizing for fleet rescue
• Customer care- Assessing customer needs, addressing them and prepare a customized proposal to solve
• Inventory control - Ensure that stock are maintained to a level that the organization does not experience overstocking or under stocking by maintaining minimum and maximum level of stock while avoiding bottlenecks. Also handling weekly, monthly, and yearly auditing.
• Quality management - Ensure that quality check are done and standards of ISO are in order, labeling of items and classification, inspection and rejection of sub standards items.
• Data - Maintaining an updated records of all materials available to avoid redundancy while enhancing First In First Out (FIFO) keeping and maintaining all records with regards to stores operation
• Cold and chilled rooms management- Ensure that materials being kept in cold and chilled rooms are well handled and maintained with regards to health standards, regular observation of temperature to ensure consistency and organize for repair should there be changes or variation, regular stock rotation and adhere to safety measures within all stores, deal with issues related to hazards and general health
• Codification - Prepare proper ways of material listing and material maintenance by stock identification and proper storage..maintaining proper space utilization and spacing within stores.
• Coordination - coordinate all store activities both in engineering store, dry store, china ware store and cold rooms and chillers, Develop a workable schedule and planning within stores
• Material management - Ensure proper handling of items, execution and maintenance of health standards within all stores in regulation with S.G.S standards
• Stock taking - Perform monthly and yearly inventory and submit all reports to both purchasing and finance for planning and budgeting. Investigate discrepancies and wastage's within stores
• Receiving - Work with suppliers to ensure that stock are available at appropriate time, place, quantity and quality required and acceptable at delivery point.
• Supplier development - Ensure that suppliers are selected competitively, issuing of timely purchasing orders and follow up for a faster delivery, maintaining supplier data, performance appraisal and addressing supplier needs.
• Issuing - Avail materials to different departments and customers at exact time while maintaining issuing procedures and checking of stock movement.
• Supervisory work- manage food cost, allocation of duties to store rooms staff and overseeing all issues with regards to stores operation and reporting them directly to the management .handling Staff evaluation and recommendation. Organize for fumigation and maintaining pest control programs in stores and ware houses.
• Logistics issues - Organize wagon and trucks management with a view to facilitate timely loading and scheduling to avoid late delivery and customer inconveniences particularly with sensitive commodities, also coordinate transport and facilitate trucking system, organize field coordination and security measures.
• Export and local loading - Prepare export documentation, coordinate with certification companies and ensure that loaded products are sealed before leaving the depot, coordinate the clearing process and facilitated bond cancellation in order to enhance un interrupted loading.
• Data and report writing - Formulate reporting structure and procedure that ensure timely information for decision making by keeping records of supplied product for managerial use, daily, weekly and monthly reports to ensure accuracy and filed performance. Prepare inventory control report on all goods and services that the company offer for sale in line with approved budget and sales to ensure no stock out occurs, maintain minimum re-order level.
• Customer care and marketing - Handle customer complains and dealing with them directly regarding their orders, soliciting L.P.O and ensure loading of the same, follow up payment of supplied products, monthly invoicing and business development.
• General coordination - Coordinating procurement of specific items, liaise with inspection companies on product certification and sealing, managing the companies loading account, loading supervision, ware house activities including stock taking, materials handling and control
• Procurement - Purchasing of operation stock, market analysis, negotiation with customers and keeping records of supplied items for managerial use.
• Field supervision - Develop proper work plan, handling staff issues, preparation of weekly field reports and advising on materials ordered and en route to different destinations, proper loading and vehicle schedules.
• Clearing and forwarding - Preparation of documents both for export and import, verification and bond cancellation. Port operations and coordination.
Quality management - Ensure product safety, standards maintenance and proper handling
Being at government training institute enabled my personality and various work stations to be super, effective and perfect