Personal Assistant
Booz & Co.
Total years of experience :22 years, 1 Months
• Managing my senior’s diaries
• Arranging meetings
• Managing and screening phone calls
• Organizing conference calls as needed and maintaining call record for accounts purposes
• Managing emails and replying on my senior’s behalf when necessary
• Managing appraisal calls and meetings
• Booking flights + hotels + transfers … all travel arrangements
• Submitting expenses and Timesheets
• Submitting medical expenses
• Being a part of the organizing team of the Beirut corporate games - April 2012
• Being a part of the Beirut children playground project team (CSR project)
• Organizing mailing lists, dissemination of mail per the request of seniors and organizing practice related events
• Handling clean-ups on Client Connect (CRM software), Identifying correct target audience that should receive a certain\ viewpoint based on authors input and author's review + cover letter
• Subscribe clients to the CC marketing list
- Sending monthly reports to Dubai head office about Levant and Morocco office expenses (using Opus Software).
- Dealing with incoming emails, faxes and post.
- Responsible to follow-up on all tasks related to the GM (e-mails, clients, letters, memos, meetings, etc).
- Travel arrangements for the GM and all the employees.
- Handling the petty cash of Levant office.
- Handling Levant office accounting.
- Placing orders to our Dubai head office.
- Doing all the correspondences with partners, suppliers and end users.
- Issuing Proforma invoices and doing the follow up on all payment procedures.
- Follow up on all shipment procedures from suppliers to our warehouse in Dubai.
- Follow up with forwarders, suppliers and clearing agencies.
- Doing all the administrative daily work of Levant and Morocco offices.
- Preparing the GM’s agenda.
CREDIT OFFICER - SAIFI BRANCH
- Doing the correspondences with Suppliers
- Taking orders from clients and preparing proforma invoices and invoices
- Taking care of clients accounts
- Solving problems
- Taking minutes of meetings and issuing memos
- Follow up on shipment procedures
- Doing all the filing
- Doing all the correspondences with foreign
Suppliers by mailing them.
- Ordering prices, offers and goods from them.
- Confirming Proforma invoices+checking inv.
- Follow up on all shipment procedures from suppliers to our stores.
- Follow up with forwarders, suppliers and clearing agencies.
- Invoicing to clients.
- Doing part of journal and payment vouchers.
- Doing all the filing
Using the Dolphin and the Megatron Softwares.
Working on accounting and stock fields for retail
And wholesale clients.
Accounting:
- Doing journal, payment and receipt vouchers. - Maintaining statement of accounts.
Stock:
- Invoicing to clients (wholesale).
- Doing transfers from warehouse to all branches.
- Doing purchases and related costs.
- Creating item codes.
- Doing statistics concerning colors, models…
- Printing barcode labels.
- Doing correspondences with foreign suppliers.
- Follow up on all shipment procedures from
Suppliers to our stores.
-Follow up with forwarders, suppliers, and clearing agencies.