Legal Affairs Manager and Corporate Secretary
Malia Group
Total years of experience :19 years, 7 Months
i. Collaborate with senior management, the board of directors, and across all functions within the organization to provide broad legal support in the execution and ongoing management of agreements/contracts, litigation, intellectual property, human resources, and general corporate matters.
ii. Support the corporate legal affairs across Malia Holding and its subsidiaries, under Malia Group; responsibilities include (a) Provide Chairman, CEO, COO and other senior level management with high level legal advice, research and guidance on a variety of legal issues impacting the business, and (b) Draft, review and redline commercial, non-disclosure, lease, employment agreements and other contractual instruments to assist and support various business activities in Lebanon and overseas.
iii. Assist in the formation of business entities in Lebanon and overseas, including preparing all corporate documentation as needed.
iv. Serve as business liaison with external legal counsels.
v. Manage legal matters handled by external legal counsels.
vi. Partner with Human Resources management as it pertain to compliance and employee relations matters. Provide needed advice and guidance in the implementation of labor and employment laws and organization’s business conduct and ethics. Assist in employing corrective action plans and disciplinary actions.
vii. Partner with business executives to design and implement best practices and formulate new Legal processes while ensuring legal compliance.
viii. Acts as Corporate Secretary for Malia Holding and subsidiaries Board of Directors and Board Committees meetings; responsibilities include (a) the arrangement and scheduling of Board and Committees meetings, (b) the preparation, review and distribution of meetings’ agendas and agenda materials (c) attend Board meetings and Board committees meetings, take notes, and prepare minutes of those meetings that accurately describe and communicate the discussions and actions of the Board, meet legal requirements and conform to the highest standards of effective corporate governance, and (d) the preparation and submission relevant minutes of meeting to the Board of Directors and Internal Auditors.
ix. Communicate effectively with Directors and management on a variety of matters, including actions taken by the Board and its committees.
x. Oversee the organization and record keeping of all corporate records with respect to (a) the official legal documents of Malia Holding and subsidiaries, and (b) Board and Board committee meeting materials and minutes.
xi. Maintain internal management committee charters, including the coordination of annual charter reviews, the distribution of change notifications to committee chairs and secretaries, and the distribution and publication of charters.
xii. Perform other functions associated with the responsibilities of a corporate secretary.
xiii. Perform additional administrative and executive functions as and when required including the following: (a) provide advanced administrative support to Corporate Strategy and Business Development teams by overseeing specified activities and completing special projects as necessary, and (b) initiate and/or finalize correspondences for the Chairman and CEO as appropriate and attend internal and external meetings as necessary.