PHILIP MICHAEL PADUA

RESPONSIBILITIES:
• Primary point of contact between the executives and internal/external clients
• Maintain master corporate calendar of all all-hands events, conferences, holidays and vacations
• Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member
• Handle requests, feedback and queries quickly and professionally
• Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed
• Arrange executive travel, hotel and dining arrangements as needed
• Take dictation and meeting minutes, accurately enter notes and distribute
• Monitor office supply levels; reorder when appropriate
• Maintain strong relationships with vendors
• Produce professional quality reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Delegate tasks as appropriate to other members of the team

Receive weekly Timesheet of staff/technicians attendance which has to update and maintained into Microsoft Excel and ERP.
•Ensure Timesheets are submitted by every employee within established deadlines.
•Prepare and validate corrected timesheets, if necessary.
•To interact with employees to ensure all timesheets processed in a timely fashion.
•To verify timesheets against attendance and annual leave reports.
•Calculate overtime for all the employees.
•Compile employee attendance and overtime and other payroll data from timesheets and other records.
•Handle complaints or questions regarding discrepancies.
•Undertake and execute any other project related tasks assigned by superiors.

Document Controller Job Duties:
Role Description
Establish proper Document Control procedures and perform responsibilities
Main Duties
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents and follows up of all the site needs.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with ease traceability.
• Maintain the files and control logs as required by the project.
• Handling of confidential information.
• Accurate distribution of documents as directed and as required within the Project reporting structure.

Receiving/Recording and filing of various technical documents such as As-Built Drawings, Vendor Documentation, Technical Specifications, Method Statements, Non-Conformance Reports, Inspection and Test Plans, Inspection Checklists including Project Specifications
•Inputting data sheets to System Portals (E-budget Management System, Payroll System, E-National Government Management System)
•Responsible for implementing and managing the document control procedures and systems
•Ensure that all documents produced and received are controlled and distributed in a secure, organized and timely manner
•Organize copying of drawings and documents as necessary for outgoing distribution
•Assist with implementation of new software system
•Administer internal departmental electronic document management systems
•Manage archival activities for controlled documents and validation of all files for contractual reasons
•Arranging proper storage and safe keeping of all validated documents for future reference
•Preparation of Logs / Register that is needed by the department
•Organize and maintain the filing system (Soft Copies and Hard Copies)
•Register and enter all required information
•Find and supply required files to staff member as per requests
•Complete other responsibilities as per Manager’s requirements
•Receive telephone calls related to company issues and transfer
•Typing Official letters, Faxes, Memos, Emails & filing documents.
•Updating all related issues regarding employees records.
•Exercise and maintains strict confidentiality of all documents and communications

Assisting shoppers to find the goods and products they are looking for,
•Being responsible for processing cash and card payments,
•Answering queries from customers,
•Reporting discrepancies and problems to the supervisor,
•Receiving and storing the delivery of large amounts of stock,
•Keeping up to date with special promotions and putting up displays.

Creating and developing new innovative ways to communicate the company message to their existing customers,
•Contributing to the annual sales and marketing plan,
•Supporting the marketing manager in day to day marketing activities,
•Plan, develop and deliver campaigns as agreed within timescales

Performs administrative works, encoding works and paper works
•Prepares source data for computer entry by compiling and sorting information
•Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data, combining data from both systems when account information is incomplete, purging files to eliminate duplication entry,
•Contributes to team effort by accomplishing related results as needed.