Hr & Admin Manager
KBG
Total years of experience :15 years, 11 Months
Responsibilities include but not limited to the following:
Develop human resources strategies by establishing department accountabilities, including talent acquisition, staffing, employment processing, compensation and benefit plans, health and welfare benefits, training and development, records management, safety and health, succession planning, employee relations and retention, equal opportunity compliance, and labor relation
Guides and coaches managers on how to appropriately manage and resolve complex HR issues (e.g., performance management and total rewards).
Partner with team members throughout the HR organization to communicate and educate on HR policies, procedures, and compliance.
Develop training/career development plan for direct reports
Build and sustain working relationships with all personnel in the relevant group
Become the first point of contact for the group’s personnel when dealing with HRG
Recruitment and induction:
1.Define the right sourcing strategy working with internal partner to source best talents (partners, social media, campus activities)
2. Work with managers to formalize their need based on the organization requirements.
3. Manage and drive the recruitment process.
4. Coordinate mobility in case of internal and inter departmental transfers.
Performance management:
1. Manage the performance management process: communicate calendar, train managers and employees, guide them into the process.
2. Manage the setup of individual goals to ensure alignment and focus on key priorities for the business
3. Run the succession planning with the management team to identify pool of talents and plan for individual plans along with organization plans, including potential mobility.
4. Define adapted training activities and ensure budget is secured.
Compensation:
1. Communicate and train on fundamentals of compensation strategy and ensure employees understand where they stand in the organization
2. Prepare and manage the salary review process in alignment with performance assessment.
Employee engagement:
1. Ensure employees participate in regular internal employee survey
2. Develop a work environment fostering collaboration and best practice sharing
3. Engage employees in ad hoc events, meetings, local initiatives to gather feedback and ideas
Responsibilities include but not limited to the following:
Developing and implementing HR plans and procedures
Coaching and counselling management and employees regarding employee relation issues, policy, procedures, benefits and programs.
Prepare Job Description
Manage recruitment for all openings, and new personnel orientation.
Maintain database of Candidates with respective to their profile.
Prepare letters of employment.
Personnel record management, storage, and retrieval system.
Conducts Joining/ Exit formalities.
Effective HR administration and HR functions including personnel file management leave administration.
Maintaining list for confirmation of probationary employees.
Updating project management team
Maintaining HR information system records and compiling reports.
Co-ordinates with PRO for visa process.
Update knowledge and experience on Labour Law
Co-ordinates with Admin for Medical and Life insurance.
Assist HR Manager in any assigned project and other works assigned by him.
Maintain regular Internal Communication.
Maintaining and coordinating employee recognition programs, employee activities and fund raising activities.
Ensuring compliance of company polices with regular monitoring.
Managing Payroll process for all employees.
Conducting the employee orientation, development, and training sessions.
Support HR Manager to collect data and check follow up of performance appraisals.
Recruitments - Campus & Job Portals
Encouraging the use of Temporary Manpower, Internal Hiring & Employee Reference wherever possible, to reduce manpower costs.
Mapping Requirements and matching them with existing profiles of candidates. Requirements are taken into consideration for scheduling eligible candidates for various interview Initiatives.
Interviewing the candidates at the HR round. Fixation of salaries and issuance of the offer letter.
Formatting Resume
HR Operations - Pre & Post Joining
Rolling out offers & Appointment letters to new joiners, maintaining personal folders, Maintaining and updating employee database.
1) Joining Formalities : Documentation of joining forms, Send intimation about the joiners to the concerned departments, processing of PF nomination, issue of access cards, sending intimation for e-mail id creation and coordinating with the corporate bank for opening of corporate salary accounts for the new employees.
2) Mediclaim: Inclusion of new joiners into Mediclaim and Personal Accident Insurance schemes.
3) Confirmation: Maintaining the Probation Database, Processing the confirmation of employees, Maintaining the Probation Extension Database and follow-up.
4) MIS: Maintenance of employee database, records, Personal files.
5) Other Activities: Handling employee queries on policies, procedures and processes on a day-to-day basis, Assisting inter organizational transfers and promotions.
6) Reports: Preparing Various kinds of reports like Recruitment Time Cycle, Attrition Reports, Preparation of Organization Chart, and Monthly MIS report.
Job responsibilitiies:
• Coordinate and support Overseas Subsidiaries to provide data administration services within the stipulated time frame.
• Research on critical descriptive information provided by various data sources - Prospectus, Websites.
• Handling Client’s Queries and Requests through E-mails, Faxes, Banks and Projects:
Setting up New Issues for Federals, Municipals & Corporate from various data sources.
Setting and Updating of complex Hybrid securities based on Underlying like index, commodities, currencies and other assets.
• Perform quality assurance to validate accuracy, coverage and completeness of the information using all available checking tools.