Grants Officer
Save the Children
مجموع سنوات الخبرة :15 years, 11 أشهر
Overal USAID Grants management
Sub Awards Management: Work closely with the partner organizations (PLAN USA, iDE, TUFTS, RIMS, Rupantaran, NTAG and LNGOs as determined) to ensure they are issuing, managing and monitoring sub awards in accordance with the “COMMUNITY RESILIENCE PROGRAM” sub award manual. Ensure that the “COMMUNITY RESILIENCE PROGRAM” program is complying with the procedures as approved in the “COMMUNITY RESILIENCE PROGRAM” sub awards manual, and that the annexes are being used as applicable. . Assist in designing EOI, actively participate in local NGO selection process, Pre -award survey, and play a key role in negotiating and awarding sub-awards.
Compliance: Ensure that the “COMMUNITY RESILIENCE PROGRAM” is executed in alignment with the Cooperative Agreement and the applicable USAID regulations, staying abreast of changes in regulatory environment related to donor/grant compliance; update “COMMUNITY RESILIENCE PROGRAM” policies and procedures as necessary. Help find practical solutions to ensure resolutions to issues are compliant, yet facilitate the achievement of program objectives. Review “COMMUNITY RESILIENCE PROGRAM” sub award transactions, major contracts and other documents for compliance requirements and ensure these requirements are met. Identify and communicate compliance risks associated with program implementation to line manager. Prepare and maintain internal compliance-related reports. Help to provide direction with regard to any grant or contract functions needed for the program’s success and to provide input on program functions.
Team Management: Create and sustain a dynamic and participatory work environment of mutual respect where team members strive to achieve excellence. Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews. Supervise, hire and orient new team members as necessary. Provide team members with information, tools and other resources to improve performance & reach objectives. Contribute to country team-building efforts, help team members identify problem solving options and ensure the integration of all team members into relevant decision-making processes. Ensure that all staff receive appropriate communications regarding their compliance assignments and responsibilities. Play a role to deliver training programs and materials to ensure all staff are aware of the compliance requirements related to their position.
Responsible for accounting of all incoming and outgoing financial transactions at the HKI/N District Office.
Forecast (liquidation plan) and request cash transfers from Kathmandu to ensure adequate supply of funds in the District. Participate in establishing procedures and forms for request and the issue of funds for program needs.
Visit partner NGO and review their system and train/coach them for the improving their financial management system. Explore and apply alternative opportunities for cost effectiveness. Supposed to provide approx. 50% time to build the capacity of NGO.
Review, comment and finalize the partner NGO’s monthly financial report and then forward it to HKI/N Kathmandu office.\Be sure you are familiar with and are updated on Local/National Laws and regulations of the Government of Nepal.
The JAFO and DC will be responsible for handling, managing and responding to ALL audit issues that arise in the district and NGO.
Maintain a petty cash account for small, daily transactions or manage a petty cash account through a petty cash holder as approved. Strictly follow the issuance of project travel and advances as well as recuperation of advances and miscellaneous dues settlement within the prescribed time period according to HKI/N policy.
Produce Monthly Financial Reports according to established procedures and submit a soft copy and hard copy within given dates of the every month. Produce segregated finance records on the request of the DC or Katmandu office; such as expenses for specific sectors, locations or grants.
Any doubtful or suspect transactions should be communicated.
Ensure compliance of local laws and donor requirements of districts offices and partners of the respective district.
Timely collection and payment of bills/invoices and settlement of advance, liabilities and receivables. Unless there are lacking of supporting documents or ambiguities in policy.
Accomplish other assignments as delegated by the District Coordinator
-Planning, management and reporting of financial to the donors as per their requirements and timely settlements of the advance.
-Preparation monthly, quarterly and annual report in timely
-Handle and manage petty cash fund with accuracy on expenditures and cash balance.
-Maintain inventory records as per USAID/Fintrac inc. requirements.
-Capacity of maintaining all employees' personal files, Leave record regular and systematic records.
-Facilitates and supports internal and external Audit.
-Prepare processing monthly payroll of an organization, Cash and Bank transactions, Bank reconciliation statement of organization and does fund flow analysis.
-Carry out purchasing tasks in coordination with FORWARD office and project office.
-Keeps and manages staff account and all financial transaction. Manages inter / intra office communication and keep records.
-Prepare producing periodical financial reports and maintaining the documentation of the organization.
-Identify and coordinate with vendors and suppliers of office suppliers, stationery and other required materials with manages agreements and contract and maintain records of cost of different types of training packages.
-Keep records and maintains proper strong system all store item. Physical verifications of stock and inventory
-Develop Business plan for Farmer Groups (FGs), cooperatives and private sectors, Analyze Sub-sector of different crops and
Link with market of vegetable produce through Value-Chain Approach
-Linked FGs & Businesses with others involved in the value chain to explore market opportunities
-Coordinate the line agencies, Community Based Organizations (CBOs), local Non Government Organizations (NGOs), Cooperatives, Collection center and other relevant
stakeholders at district and regional level
-Design and apply systems for assessing and monitoring of outcomes and impacts
-Assist in planning of ongoing development activities and opportunities/needs for accelerating income
generation through commercial agriculture in road corridor area
-Support overall planning, monitoring, evaluation and reporting of the project
-Assist project coordinator to prepare proposal, reports and other activities
-Compile financial and administrative management of project activities
-Compile relevant information of the environment in which the project is working
-Organizing meetings, trainings and workshops of Business plan and value chain study
-Independent field monitoring of progress or work and quality of works
-Review the documents, prepare vouchers and make payment to concerned staff and parties & students.
-Maintain books of accounts/ledgers and banking transactions and maintain Petty cash.
-Keep record regular and systematically of students Data and inventory
-To prepar annual financial report of the school budget.
-Correspondence with District Education Office & realated agencies.
Other work as required by the head of school.
Masters of Business Administration (MBA) Major subject is Finance
Bachelor of Business Studies (BBS) Major subject is Marketing in third year.
10+2 in Management
School Leaving Certificate (SLC) Major Subject is Optional Mathematics and Account
