Property Management Coordinator
Aldar
Total years of experience :11 years, 10 Months
o Direct reporting to Account manager
o Interacting with Clients
o Verify all kind of documents received from Service Provider
o Work order creation and print out through CAFM
o Monitor the open work order’s and follow up with Engineer’s to close out the job
o Release PO for all kind of Comprehensive and non-comprehensive work (Through SAP)
o Prepare and submit weekly report by client wise
o Create SES through SAP (Service entry Sheet)
o Generate Spare Code through CAFM for all kind of new spares
o Issue DNR for the DLP contractors
o Provide additional support for all kind of operational requirements
o Always keep good relationship with Stake holders
o Managing Integrated Facilities Service (Hard FM & Soft FM)
o Direct report to Facilities Manager
Prageesh Nambiar
Property Management Administrator
UNITED ARAB EMIRATES-DUBAI
Mob: +971 547680154
Email: prageeshkk@gmail.com
o Prepare Various kind of AMCs through oracle for SSM service
o BPA creation for AMC Contractor’s.
o Prepare Various kind of Scope of Work (SOW) for AMC purpose
o Release PO’s for AMC and Non-AMC contractors through Oracle
o Release GRN to the Supplier for the AMC and Non-AMC work
o Prepare RFQ PR through Maximo for Variable job’s
o Prepare Monthly Invoice through Maximo (For Client Submission)
o Technical Report prepare for all kind Major Quotation work
o Make Request for All kind of Soft Service consumable through Maximo
o Maintain Time & Attendance through T&A system
o Prepare RRF for shortage staff through T & A system
o Update the New staff details in site Biometric System
o Maintain Staff monthly attendance and submit to HR
o Communicate with all department for the operational purpose.
o Arrange all kind of material for the site.
o Manage day-to-day operations of all elements of the Contract to meet all regulatory, business,
strategic and Key Performance Indicators (KPI)
o Manage 43 location in Dubai and Northern Emirates Region
o Managing Mobile, Residential Team & Retail Team (4 FM supervisor, 35 Technician’s)
o Direct report to Operation Director
o Review Monthly Invoice for submission (Lumpsum, spare parts & Variable Jobs)
o Major Work Schedules and execution (VIP Villa’s, Family Villa, Residential Apartments &
Showroom’s)
o Follow up with 3party contractor for the specialist services
o Procure quote from SSM team
o Technical Report prepare for all kind Major Quotation work
o Review the Material Requestion for all kind of work (MR)
o Prepare Monthly Report to submit the Client.
o Manage day-to-day operations of all elements of the Contract to meet all regulatory, business,
strategic and Key Performance Indicators (KPI)
(EKFTA-DWC Emirates Project, ADVETI-UAQ, BCP Opera-Emaar Project, Dubai Science Park-Member of Tecom Group
& First Abu Dhabi bank)
o Capture and upload all the asset belong to the assigned sites (Mother and Child Assets)
o Prepare and upload PPM planner for all the asset as per the contractual frequency
o Prepare PPM task sheet for all MEP assets and Soft Service
o Project Coordination in First Abu Dhabi Bank for 43 Branches in Dubai & Northern Emirates
o Monthly Invoice for Variable job’s, Reactive jobs & PPM
o Arrange General work permit & Hot work permit
o Police Permit arrangement for Major work
o Prepare Weekly Report (Admin Job Report, Weekend Schedule Activity, Reactive Call Details)
o Daily Report (Daily Mobile team Schedule, Signage & LED screen status update & Admin Job Report)
o Monitored and operate Maximo system in Emaar Project
o Inventory list update and monitored in Maximo system for Emaar project
o Manage day-to-day operations of all elements of the Contract to meet all regulatory, business,
strategic and Key Performance Indicators (KPI)
o Direct, assist, support, and advise supervisors, Administrator’s, Team leaders and Lead hands,
ensuring the implementation of changes necessary to meet evolving service delivery standards.
(Alshaya, Gucci, Versace, Besides, Jashan Mall, Eleven Paris, Richemont, Cube Restaurant & FedEx) -(9 Retail
Contracts)
o Prepare and update monthly ppm schedule for 720+ stores all over UAE
o Prepared monthly invoice for PPM along with supporting document’s
o Handled more than 9 Retail contracts’ including Alshaya, Gucci, Versace, Besides, Jashan Mall,
Eleven Paris, Richemont, Cube Restaurant & FedEx,
o Handling Various kinds of MEP Activities (Reactive Job Follow up, PPM follow up, Quotation Jobs
& Material Arrangements)
o Custodian for FM documentation and reporting systems
o Makes and arrange the work schedule for reactive jobs & PPM jobs
o Arrange PPM task sheet along with summary from FSI System
o Manages petty cash, material request, phone cards and staff uniforms for the Retail Contract
o Maintain probationary review forms of MEP staff for all new joiners & Update to COE
o Manpower allocations as per the contract requirements
o Investigates with site's supervisors and prepared the details report site issues
o Monthly Contract Review Meeting inputs (Finance and Commercial Review/Risk &
opportunities/ People changes/HR IMS report)
o Follow and maintain company IMS& Health and safety policy (Don walk, Near Miss & Toolbox Talk,
Etc.)
o Support and assist site Managers and Supervisors for the success of operation
o Scheduled and Arranged Meeting rooms for variable kinds of meeting
(Internal Operation Meeting, Client Meeting, Supervisor Meeting & Health Safety Meeting)
o Maintained and documented MOM Records (Internal Operation Meeting and Client Meeting)
o Followed and maintain the record of company Health and safety policy
o Positive Interaction & communication with the staffs
(Alshaya, Gucci, Versace, Besides, Jashan Mall)
o Handling Various kinds of MEP Activities (Reactive Job Follow up, PPM follow up, Quotation Jobs &
Material Arrangements)
o Dispatch and update all kind of reactive jobs in Aconex system & Email’s
o Custodian for FM documentation and reporting systems
o Prepare schedule for reactive jobs
o Prepare the FM related jobs Reports (Daily, Weekly & Monthly) from FSI System
o Maintain and keeps the Minutes of meeting records (Internal Operation Meeting and Client Meeting)
o Provide fully assistance to site
courses: Diploma