Prasanth Thengumpallil

Accounts Receivable Management

• ManagedSAR200M+annualARportfolio for depot-level FMCG operations.
ACCOUNTING SUPERVISOR
Mar 2010-May2024
• Prepared aging reports, monitored overdue accounts receivable (AR), and supported sales teams to reduce days
sales outstanding (DSO).
• Verified and approved credit documents for new customer activation, maintained customer credit limits, and
monitored temporary credit in line with company guidelines.
• Conductedmonthly and quarterly debtor reviews to strategize collection and reduce Days Sales Outstanding (DSO),
and achieve collection targets, adjusted credit limits based on payment history and risk assessment, and submitted
(AR)-related reports to management.
• Posted debtor payments, allocated receipts, reconciled accounts and followed up on short or unpaid invoices.
• Visited key customers to resolve disputes and accelerate overdue collections.

Accounts Payable & Expense Management

• Verified supplier invoices, GRN, POs, and other supporting documents, approving payments in the workflow in
compliance with company policy.
• ManagedtheAPcycle, including supplier payments, petty cash advances and settlements, and expense booking
under the correct GLs while ensuring fund availability.
• Conducted random supplier pricing and quantity audits to ensure billing accuracy.
• Participated in budgeting for expense-related GLs and ensured the timely disbursement of critical payments.
• Maintained positive supplier relationships and resolved queries promptly.

Depot Operations & Audit Coordination

• Supervised all depot financial activities, including daily cash collection, bank deposits, bank reconciliations, GL
postings, and payroll processing.
• Allocated job responsibilities to finance staff, monitored working hours, reviewed attendance, and held monthly
meetings to ensure performance standards.
• Monitored internal controls such as stock audits, Spare parts audit, wastage/sales van audits, and temporary credit
audits; reported deviations and conducted fraud/discrepancy investigations.
• Acted as key liaison for internal and external auditors, preparing and submitting required documentation.
• Served as custodian of fixed assets at the depot, conducting physical verification, reconciliation, and updating
records.
• Coordinated with sales, logistics, merchandising, fleet, and HR teams to resolve operational issues and deliver timely reports

•Preparedandpresentedmonthlyprofitabilitystatementsandotherfinancialreportstomanagement.

• Handling all kind of Payments by checking invoice, Purchase Order, D.C, Debit note, Credit note, Advance Payment etc. & dealing with Suppliers, to ensure payments are made on due date and arrange fund for the Payments.

• Handling Mutual Fund investments. And all correspondence to Mutual Funds and Brokers for purchase, Redemption, Switch and calculating Profit, dividend and to ensure proper accounting.

• Arrange to take Short Term borrowings from Banks if there is Shortage of Fund, Keeping the Details of Short tern borrowings and make repayment on daily basis on the basis of surplus fund availability on daily basis

• Preparation of Monthly Profitability statement for Depots, including Sales Bills, purchase Bills & Expense Booking, and Checking the Details provided by the Depots & Stock Reconciliation

• Dealings with banks, suppliers etc

• Bank Reconciliation and Coordinating the Reconciliation of Different Staffs and reporting to AGM Accounts.

• Arrange to transfer funds for important payments. & Transfer of Funds to Depots & Sister Concerns

• Collect the Closing Stocks at the end of the month from Depots and factory and prepare Stock Statement to give banks with in Stipulated time

• Checking & Passing cash discounts to Customer (Discount Given to Customers for immediate payment)
• Arranging to Deposit the Collection Cheques and reporting to Manager about Daily Collection.

• Providing Monthly & Yearly Report to Directors and Concerned HOD about the monthly Cheque Return and recovery made against It

• Providing Monthly & Yearly FDR Interest Report to AGM Finance.

• Providing Mutual Fund Investments Report to VP Finance.

• Keeping the Confidential details of online banking such as user id and password and changing password timely for more than 80 Bank Accounts operating from Head Office.

• Correspondence with Banks, Mutual Funds, Suppliers, Customers etc.

• Well versed in working with Computerized (ERP) Environment

• Day to day Accounting of purchase, sales & Expenses.

• Making Payment to parties by Checking D.C GRN, PO and other documents.

• Bank Reconciliation and Branch Reconciliation.

• Checking the Bills with D.C, GRN, P.O, pass the Bill for payment and booking in both ERP and Tally.

• Preparation of Debit and Credit Note

• Deducting TDS from the Bills and providing information to HO for monthly Tax Payment.

• Preparation of fund requisition, Daily and Weekly and providing information to Managers.

• Submitting information to HO for Monthly RM Purchased and imported.

• Providing information to HO for preparation of Monthly Balance Sheet.

• Assisting for Finalizations work, monthly and annually and Accounts Scrutiny.

• Providing information to other Dept. such as Bills pending, Documents reqd. etc.

• Familiar with Income Tax, EPF, ESIC Procedure.

• ERP Online work (Pending Bills Booking, A/c Scrutiny etc.)

• Maintaining Cash Book, Bank Book, Petty Cash Book, Cheque Issue Register etc.

• Bill Booking in Tally (Purchase, Sales, Expense)
• Bank Reconciliation

• Making Labour Payment by deducting TDS and Preparation of Vouchers.

• Familiar with Bank Procedures and Functions such as Cheque Transaction, DD, Bg & Stock Statement.

• Assisting for Finalization works.

• Assisting for Income Tax Scrutiny

• Other Duties Assigned by Sr. Staffs.