Executive Secretary to Vice President - Hospitality Division
Alshaya Group
Total des années d'expérience :9 years, 8 Mois
WORK
From 2014 October till present
Working at ALSHAYA GROUP - KUWAIT CORPORATE OFFICE
Designation: EXECUTIVE SECRETARY - Hospitality Division
Duties & Responsibilities:
Works as Executive Secretary for 8 Food Brands ( Shake Shack, Raising Canes, Blaze Pizza, LPQ, Pinkberry, Pizza Express, Ashas & Amiti Noura -Food Division.
Managing the calendar of senior managers & communicate with all Brand teams and stores.
Prepare the itineraries for the Host Brand visits and arrange the regional travels with the Brand Team.
Reports to Vice President, prepare reports, attend meetings and prepare minutes of the meetings.
Performs all the coordinating works by communicating with the Government Relations department & H.R.
Prepares immersions for the new joiners, arrange business travels and accommodation for the Business Directors and VP’s.
Handling and approving the monthly attendance of the brand staffs on behalf of Vice President.
Co coordinating with HR department for the resignation & residency cancellation of the head office & store staffs.
Help the store staffs in relation to all payroll & HR concerns.
Application of Business cards, advantage cards & access card requests for the staffs.
Preparing online IT requests for hardware requests, Internet, email and all other IT access.
Following up with the IT department for the access requests.
Applying for the visit visas to different countries for the staffs by contacting the Government relations department.
Collating the financial trackers from all the marketing teams within food division for the Marketing head.
Work with the marketing head of food division creates PO & process invoices through the finance department.
Collate the marketing campaign details and surveys of food brands from the food division marketing teams.
From 2012 April
Worked at BOND INTERNATIONAL REAL ESTATE .Co
Designation- EXECUTIVE SECRETARY
DUTIES & RESPONSIBILITIES:
Types, distributes and files reports, letters pertaining to the Owning Company.
Receives and monitors all incoming calls to The Managing Director's office.
Preparation of reports as required by the Managing Director.
Maintains and updates a follow up file for the purpose of reminding The Managing Director of functions, events, meetings, appointments and other related matters.
Receives, sorts and distributes mail to all departments.
Ensures the filing is up to standard and easily accessible.
Preparing quotations and small account works.
Provides necessary information for the customer enquiries.
From 2010 to 2011:
Company: (From 2010 to 2011): Hinduja Global Solutions, Bangalore. -HGS is a world leader in Customer Relationship and Business Process Management. With a global footprint and an experience of over three decades, we have helped our clients deliver exceptional results. We have developed and implemented some of the best-known processes and practices to deliver a comprehensive range of industry-specific solutions. Our operational excellence, combined with functional expertise, has made us the "Preferred Partner" for most of our clients. We deliver seamless service to some of the world's most recognized brands out of and across North America, Europe, Asia, and Africa.
Designation: Assistant Claim Processing Executive (Executing medical claims for U.S Company
Company : DPS Micrographic Pvt.Ltd., Bangalore (from 2009january-2010 December) - is a franchisee of American Express Bank receiving cheques from customers for American Express Bank, and processed through Remittance Processing System, which accepts American Express Bank credit cards
Designation: Office Secretary.
Works as a coordinator for 3 food brands (Shake Shack, LPQ, CPF ), Marketing & Finance Team -Food Division.
Reports to Vice President, prepare reports, attend meetings and prepare minutes of the meetings.
Performs all the coordinating works by communicating with the Government Relations department & H.R .
Prepares immersions for the new joinees, arrange business travels and accommodation for the Business Directors and VP;s .
Handling and approving the monthly attendance of the brand staffs on behalf of Vice President.
Co ordinatng with HR department for the resignation & residency cancellation of the head office & store staffs.
Help the store staffs in relation to all payroll & HR concerns.
Application of Business cards, advantage cards & access card requests for the staffs.
Preparing online IT requests for hardware requests, Internet, email and all other IT access.
Following up with the IT department for the access requests.
Applying for the visit visas to different countries for the staffs by contacting the Government relations department.
2007-2008 - BHAVANS COLLEGE OF COMMUNICATION & MANAGEMENT P.G.Diploma in Mass Communication Subjects: • Communication • Mass Communication. • Print Media. • Electronic Media. • Advertising & Corporate Communication, & Public Relations. 2004-2007 THE UNIVERSITY OF CALICUT BA FUNCTIONAL ENGLISH. (FIRST CLASS) Subjects included: • MAIN-FUNCTONAL ENGLISH • Paper 1:Applied Phonetics and Remedial Grammar. • Paper 2-Reading skills and writing skills. • Paper 3-Conversational English(oral and written tests). • Paper 4-Translation • paper 5-Writing for the Media. • Paper 6-Project Work(translation) • Paper 7-Project (viva-voce). Subsidiaries: • JOURNALISM • A Survey of English Literature and Fiction. Certificate still photography-passed
2007-2008 - BHARATIYA VIDYA BHAVAN'S COLLEGE OF COMMUNICATION AND MANAGEMENT POST GRADUATE DIPLOMA IN MASS COMMUNICATION Subjects: • Communication • Mass Communication. • Print Media. • Electronic Media. • Advertising & Corporate Communication, & Public Relations.
Certificate still photography-passed 2002-10th /SSLC passed-Seventh Day Adventist Higher Secondary School. (FIRST CLASS)