برافين رارييامكانداث

Asst Manager في Seven Seas Shipchandlers LLC

• الإمارات العربية المتحدة
• أبريل 2006 إلى أكتوبر 2015

Manage Seven Seas Prime Vendor Contract in UAE, Oman, Djibouti and Kenya to ensure smooth operation.
Responsible for all PV Operations during the absence of Manager - PV Operations.
Responsible for regular price changes and to ensure the OTPC (Other than Price Changes) is updated in the system without errors through internal audit process for UAE and Djibouti.
Ensure proper documentation and Vendor Catalog Reports are provided to the Defense Logistics Agency Troop Support (DLA TS) to meet the contractual requirements.
Ensure accurate and timely submission of weekly, Monthly, and other reports to DLA TS without fail. Check the fill rate and exception reports for both Dubai and Djibouti and confirm that all the Average Monthly Demand that we claimed more than 300% surge and then exceptions reports to be submitted for Manager's approval with 100% accuracy.
Take lead of timely reporting to Defense Logistics Agency Troop Support (DLA-TS) & Commander Task Force (CTF-53) and ensures team effectively responding to customer needs sensitively and efficiently.
Ensure the teams effectively manage the tracking and receipt of import food containers on time to avoid container delays in the port and to avoid the detention charges and Not in Stock situation.
Check the Not in Stock list of NAVY before forwarding to the Customers for equivalent or similar substitutes.
Prepare Government Furnished Material (GFM) Weekly reports on Wednesday each week, and provide GFM Pallet count details to DLA TS; including Current Stock on Hand, in Port, on Water, in order to give complete status to DLA TS. (As per the contract; agreement to store a maximum of 6, 000 pallets)
Prepare separate Invoices, Packing Lists and Certificates of Origin for GFM containers and ensure to take the Sign and Stamp from COR (Contracting Officers Representative) and submit to the C&F department for clearing the containers from the port. Responsible for tracking pending GFM containers by using Numbers or PCFN (Port Call File Number).
Keep a good track of the Incoming GFM Summary spread sheet in order to maintain the full control of the containers in port and on water to avoid extra charges due to delays.
Keep a track of expiry details for the GFM items and Check the GFM items physically, if any damage or any other issues happens.
Prepare a list of OPRATS expiry and near expiry and forwards to VETS in order to get extension during their Visit to the Seven Seas Office. Take approval from DLA TS for the destruction of the cargo for the VET rejected items. Once approval is received from DLA TS responsible to coordinate with Dubai Municipality for the destruction procedure in order to reduce the loss for the organization.
Assisting the Catalog Team, Purchase team, Customer Service team, Djibouti and Kenya team for their routine Jobs to ensure their performance level is high.
Communicate with COR (Contracting Officers Representative) on a daily basis for the smooth flow of the business and solve any issues and queries they have.
Actively involved in procurement processes including costs, containers tracking, price confirmation for the import products with the US suppliers.
Involved in the External Price audits from DLA-TS (Defense Logistics Agency - Troop Support under US Government) determining the sale price accuracy in the system are maintained.
Responsible for all communications with the officials of the US Navy Vessels.
Meet Customers personally to ensure total customer satisfaction by providing quality service.
Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to the vendors.
Processing the Customer orders and delivering the products at the allotted time
Monitoring the customs clearance for all the shipments.
Creating non-stock LPO (Local Purchase Order) for non stock items and PO (Purchase Order) for stock items