Executive Search Researcher / Recruitment Consultant
Warrior Talent Holdings(Pty) Ltd
Total years of experience :5 years, 4 Months
❖ Conducts desktop research on each client and job profile to understand the client’s requirements correctly before starting to work on each assignment
❖ Liaison with Warrior Talent Directors/Account Managers regarding job profiles, candidates sourced, CVs formatted and recommendations
❖ Conducts research using SharePoint and in liaison with Account Managers and Researchers to establish if the same job spec had been worked on before to access the existing database of CVs
❖ Performs exhaustive searches for most suitable candidates who exceed client requirements from each portal that Warrior Talent subscribes to
❖ Conducts research using Boolean searches to source additional suitable candidates
❖ Sends out a well-structured enticing emails giving the candidate relevant information and requesting documents. Also send the job spec and Warrior Talent Candidate Declaration form to the candidate
❖ Monitors candidates’ responses and makes follow up calls to ensure that head hunted candidates apply for the role
❖ Keeps a record of responses and documentation received from candidates
❖ Selects the most relevant CVs and conducts telephonic screening and one-on-one candidate interviews
❖ Ensures that each candidate’s CV has an Executive Summary with special emphasis on the requirements of the job
❖ Liaison with candidates to get all required information for the CV
❖ Liaison with Research Administrators to ensure candidate CVs are formatted correctly on Sharepoint system for submission to Account Managers
❖ Quality Assurance on all CVs and reports received from Research Administrators
❖ Continuous liaison with Warrior Talent Directors/Account Managers regarding job profiles, suitable candidates CVs sourced and meeting clients’ deadlines
❖ Sharing candidates with other Researchers to improve Turn Around time and promote Teamwork.
Co-ordinates interviews:
❖ On receipt of the shortlist, obtains correct interview details and logistics
❖ Liaison with candidates to confirm their availability for interviews
❖ Compiles interview schedules for the client
❖ In liaison with Account Managers, source additional interview preparatory information for the candidate Interview Preparatory sessions
❖ Liaison with Account Manager and candidate and schedules Preparatory Interviews
❖ Conducts candidates Preparatory Interviews with Account Managers. Thereafter, sends Interview Preparatory notes to candidates.
❖ On receipt of the shortlist, obtains correct interview details and logistics
❖ Liaison with candidates to confirm their availability for interviews
❖ Compiles interview schedules for the client
❖ In liaison with Account Managers, source additional interview preparatory information for the candidate Interview Preparatory sessions
❖ Liaison with Account Manager and candidate and schedules Preparatory Interviews
❖ Conducts candidates Preparatory Interviews with Account Managers. Thereafter, sends Interview Preparatory notes to candidates
Co-ordinate MIE Verifications, Work References and Psychometric Assessments
❖ Liaison with Research Administrators to conduct specific MIE Integrity Checks as confirmed by Account Managers and in line with Warrior Talent Standard Process
❖ Monitors progress and follows up with Research Administrators to mitigate possible delays
❖ Takes at least 2 work references for junior management roles but 3 for management and senior roles
❖ Captures work references correctly and submits them to Account Managers before deadline
❖ Brings adverse or negative MIE reports to Account Managers’ urgent attention for
❖ Immediate investigation before submission to clients
❖ Co-ordinates Psychometric Assessments together with Account Managers by ensuring that candidates attend, and they do online sessions as scheduled
Administer capturing of the A, B & C Reports
❖ All administrative & recruitment admin duties including recruitment reports, interview packs and interview scheduling.
❖ CV formatting.
❖ Candidate searching and sourcing.
❖ Assist during interviewing process and prep candidates for interviews.
❖ Reference check taking, and Background checks on MIE system.
❖ Full recruitment consultant process and duties (as stated above).
❖ Compile from the beginning the recruitment reports, Executive search reports for all Executive positions.
❖ Set up the SharePoint system & train the rest of the team on usage.
❖ Prepare recruitment requisition forms - Internal and external employees.
❖ Carry out all roles required and directed by management effectively.
❖ Ensure recruitment requisitions are signed off and approved extension contracts etc.
❖ Prepare contracts for new clients - Master of Agreements (MSA) & Statement of Work(SOW).
❖ Prepare Terms of Business Letters for the new clients.
❖ Placing of advertisements internally.
❖ Prepare the Human Resource Policies of the company ensuring they are in accordancewith company structure and regulation.
❖ Prepare Employee records, filing to ensure all is kept on a confidential active system and updated.
❖ EE reporting for the company.
❖ Contribute and send out new job vacancy for applicants.
❖ Administration of recruitment according to recruitment policy and company policy.
❖ Report back to the Human Resource Manager/ executive on projects completed.
❖ Prepare contracts for selected candidates - Fixed term contracts, independentcontractors,
HR
❖ Partner with the Human Resources Manager and Directors to ensure that strategic HRobjectives are met.
❖ Facilitate all people processes in the employment and business cycle, in line with policyand legislation.
❖ Administration of internal conditions and benefits.
❖ Team training administration and preparation.
❖ Manage effectively operational HR processes and actively participates in Functional Unit deliverables for the business.
❖ Keep confidential employee information and details such a salary details & amongstother details.
❖ BBBEE administration and preparation
❖ Ensure documentation is in place to create an audit trail for HR processes.
❖ Responsible for all HR and ad hoc projects.
Employee & Industrial Relations
❖ Assist and advise management on Labour Relations matters, ensuring that the correct procedures are followed and prepare and issue notifications of disciplinary hearings and assist fully on preparation.
❖ Drafting of placement contracts and signing of on such, this includes fixed terms, independent, temporary employment contracts.
❖ Conduct regular assessments in terms of leave, absenteeism, industrial relations, andcompliance of personal files.
❖ Compile monthly and quarterly reports for the Business on all HR related matters.
❖ Preparing offer letters for new internal and external employees.
❖ Ensure all files are correct and filed in a systematic professional manner for access ease.
Recruitment
❖ Facilitate recruitment and selection processes.
❖ Facilitate the induction and on-boarding process at Business.
❖ Response handling on projects brought forward for clients under the recruitment space.
❖ Update recruitment database and capture candidate profile
❖ Update recruitment database with the uploading of new job specifications received.
❖ Conduct administrative daily duties and ensure all recruitment processes are completeand updated.
❖ Preparing placement requisition documents for the new employees.
Performance Management
❖ Preparing balanced score card for performance review purposes and finalizing with the HR manager to report to.
❖ Identify potential clients in the target market.
❖ Conducting company research, while preparing a profile.
❖ Compiling of client contact information, cold calling, telephonic & written correspondence.
❖ Compiling a spreadsheet and keeping an active database, and a consistent follow up.
❖ Canvasing and develop opportunities for the target market.
❖ Keeping an active relationship to proposed clients.
❖ Ensure that the company brand is effectively marketed to prospective clients for brand recognition.
❖ Work towards securing meetings with clients and enhancing business development.
❖ Up the company database on clients contacted for management to pull reports.
❖ Report back to the business development manager on a weekly basis.
: Recruitment Administration Role
❖ Meet deadline for responding to client needs and recruitment team.
❖ Conduct searches on various search engines and the database.
❖ Source suitable candidate on prescribed database.
❖ Qualifying CV’s according to the Job Specification.
❖ Screen candidates telephonically.
❖ Qualifying candidates.
❖ Create a referral Curriculum Vitae & capture the processed CV.
❖ Send CVs to consultants and management.
❖ Correspond with candidates telephonically as well as through emails for beforeinterviews.
❖ Conduct background checks - Reference, Qualification, ID & Fraud listing, and Credit.
❖ Updating candidate information on placement partner.
❖ Maintaining a database of possible CVs to make use of for near future positions.
❖ Send out candidate interview meetings.
❖ Populate cluster diary for interview purposes specifically with candidates that have contacted the company with their profiles / Curriculum Vitae’s.
❖ Send out offer letters and other relevant pertaining documents for the selectedcandidate.
❖ Provide additional recruitment where applicable.
❖ Share content of a new position out on LinkedIn.