Project Secretary
Al Ryum Group of Companies
Total years of experience :12 years, 4 Months
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
• Organizes work by reading and routing correspondence, mails, emails, collecting information, initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel, arranging meetings and conferences.
• Completes requests by greeting customers, in person or on the phone and answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Edits, type, process, scans, check and prepare letters, faxes, emails, reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies if and when required.
• Secures information by completing database backups and provides historical reference by utilizing, filing and retrieval system.
• Contributes to team effort by accomplishing related results as needed.
• Operates office equipment such as computers, printers, copiers, fax machine, scanners.
• Schedule and confirm appointments for clients, customers, supervisors, etc…
• Take dictation in shorthand or by machine and transcribe information.
• Locate and attach appropriate files to incoming/outgoing correspondence requiring replies in coordination with document controller / direct manager / supervisor.
• Ensures that company documents format policies, policies, systems, rules and regulation are properly followed and recommends revisions if necessary.
• Uploading and downloading files in Aconex and PMWeb.
• Other duties as instructed.
• Prepares the Payment Requests Forms and Purchase Requisition OSP/SSP
• Controls the use of office supplies and the distribution of marketing materials.
• Provides administration support which may include calling for facility repair, the order or purchase of office supplies including stationery, business cards, envelopes, brochures, flyers, printing services.
• Keep inventories of office supplies and marketing materials (brochures, stationery, etc.).
• Carries out basic clerical duties such as copying data, compiling records, filing, photocopying and other incidental clerical duties.
• Assist Clients and Guests of the Show suite and Sales Office.
• Receives and keeps custody of Official Receipts from the Treasury department, provide receipt copies and release to PC’s.
• Assist in Credit card swiping. In charge of Credit card sales settlement
• Distribution of Payslip, Benefit Cards, Birthday GC’s, ITR’s.
• Concierge - custodian of documents for pick up or left for and by clients
• Usherette/Registration Table during special events and launch.
• Provides assistance in calling for facility repair.
• Acts as usherette/receptionist/ during launches and special events
July 2012 - April 2013 Shang Properties Realty Corp.
Position: Sales Documentation Assistant
Duties and Responsibilities: • Prepares the Payment Requests Forms and Purchase Requisition OSP/SSP
• Controls the use of office supplies and the distribution of marketing materials.
• Provides administration support which may include calling for facility repair, the order or purchase of office supplies including stationery, business cards, envelopes, brochures, flyers, printing services.
• Keep inventories of office supplies and marketing materials (brochures, stationery, etc.)
• Carries out basic clerical duties such as copying data, compiling records, filing, photocopying and other incidental clerical duties.
• Assist Clients and Guests of the Show suite and Sales Office.
• Receives and keeps custody of Official Receipts from the Treasury department, provide receipt copies and release to PC's.
• Assist in Credit card swiping. In charge of Credit card sales settlement
• Distribution of Payslip, Benefit Cards, Birthday GC's, ITR's.
• Concierge - custodian of documents for pick up or left for and by clients
• Usherette/Registration Table during special events and launch.
• Provides assistance in calling for facility repair.
• Acts as usherette/receptionist/ during launches and special events
• Reviews and records the daily time records and supporting documents, and ensures their accuracy and completeness.
• Audits data entry in the timekeeping automated system and records supporting documents to attendance records
• Prepares the payroll summary sheet and ensures timely submission for payroll processing..
• Ensures accurate recording of leave availments by checking leave application and employee data
• Provides quarterly summary of leave balances, and ensures accuracy of leaves summary submitted for conversion.
• Generates attendance-related reports through daily time records to ensure accuracy of data.
• Achieves timely completion/submission of the DTR and PSS of requesting employee, to ensure prompt completion of his clearance requirements.
• Ensures employee queries, concerns and complaints on attendance are responded promptly to successfully manage customer expectations
• Performs all assigned duties efficiently, technically correct, follows Company policies, rules and regulations, requests of Superiors, adheres to procedures and achieve a high standard leading to total guest and Company satisfaction.
• Complies with all Corporate / Company Standards and Procedures.
• Updates oneself and follow security/fire/safety procedures according to Company’s rules and regulations.
ICCT Colleges Foundation Inc. 2007 - 2011 Bachelor of Science in Information Technology
San Isidro National High School 2003 - 2007 Secondary Education
Raises Academy 1997 - 2003 Primary Education