Admin
The Idea Agency Mediamos
Total years of experience :13 years, 3 Months
Making sure that the reception area is well organized and everything is in proper order.
Answer, screen and transfer inbound call, taking messages, welcoming all incoming visitors
and monitoring staffs daily attendance.
Preparing the driver’s everyday itinerary. Coordinating with the driver all deliveries and
collections requested by the staffs.
Open, sort and distribute incoming mails
Keeping track of record of the company’s important documents validity.
Arrange for courier service whenever there’s a need to send documents/parcels.
Logging-in all outgoing materials and preparing the corresponding delivery notes.
Making sure that all communication channels are working properly. Contacting suppliers and
supports whenever needed.
Monitors the stocks of office supplies.
Support to all Departments especially with PR Department which includes but not limited to:
transcribing, monitoring every day’s magazine and newspaper deliveries, scanning clippings
from the magazine or newspaper etc.
Coordinating with printing press and the designated distribution company with regards to
Aviamost magazine distribution.
Prepares Aviamost magazine distribution plan, Delivery notes, Stickers and distribution
reports.
Assisting PRO and prepares all the documents related to employees visa and company
license renewal
Meeting arrangements for the Managing Director & Executive Director wheneverrequired.
Additional tasks will be given from time to time by the Managing Director or Executive
Director.
Keeping all the contact lists updated especially of the ManagingDirector’s.
Prepares and submits reports as required by the CEO
Set appointments and meetings for the CEO
Provide general administrative support to the sales team
Manages project documentation with property developers in Dubai
Monitors daily activities of the agents and to ensure that floor time agent shift
schedule are being followed based on given monthly schedule.
Provides additional support/coverage during exhibition as requested
In-charge in receiving the transaction documents from the Sales Team and
forwarding to accounts to release commissions
Prepares Tenancy contracts for clients
Ensured accurate maintenance of all current files for all client’s
agreements and contract documents.
Handled incoming correspondence in line with company standards. Alerting the
management of any unresolved issues.
Coordinates with PRO for processing/renewal of Company License and
EmployeeVisas
Keeping databases/developer’s contacts and other correspondence of the
company
, 2019
Job Description :
Answer telephone, screen and directcalls.
Take and relay messages.
Provide information to callers.
Greet persons enteringorganization.
Direct persons to correctdestination.
Receive letters, packages etc. and distributethem.
Prepare outgoing mail by drafting correspondence, securing parcels etc.
Check, sort and forwardemails.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and
faxing.
Update calendars and schedule meetings.
Deal with queries from the public and customers.
Ensure knowledge of staff movements in and out oforganization.
Monitor visitor access and maintain security awareness.
Provide general administrative and clerical support.
Prepare correspondence and documents
Receive and sort mail anddeliveries.
Schedule appointments.
Maintain appointment diary either manually or electronically.
Organize conference and meeting room bookings.
Monitor and maintain office equipment.
Control inventory relevant to reception area.
Tidy and maintain the reception area.
Requesting for all the suppliers for the statement of accounts and for the pending invoices
every end of the Month.
Make travel arrangements and hotel booking for CEO.
Maintain/order office supplies and petty cash.
In contact with PRO for visa issuance/renewalprocess.
Customer Care Representative providing market prices and getting more
listing leads for the company
In 2 months mastered marketing websites such as Dubizzle, Property
finder, Just rentals, Just property, Gulf news etc and the companyCRM.
Customer Care Representative providing market prices and getting more
listing leads for the company
Started taking up Company inquiries and coordinates with the Sales Team for
theleads
Worked as a Team Assistant, next to the Sales Director. Competently
liaising between the Sales Team
Also serves as the Director’s Assistant
Serving on front desk and performing general office duties and
administrative skills. Attending and screening calls.
Distributing leads to the salesteam
Meeting and greeting visitors at all levels ofseniority;
Organising and maintaining diaries and making appointments;
Received documents sent through courier, handling over to the Clearing
Agent for further processing and maintaining the files for future references.
Forwarding the expenses claims to the Head Office