Accounts Payable Accountant (Temporary)
Charterhouse
Total years of experience :19 years, 4 Months
• Review and check Purchase Orders, match them with Goods Receipt Notes and Invoices
• Ensure all invoices are recorded for timely payments and monitor for applicable discounts
• Check Supplier Contracts for Compliance with company policies and procedures, investigate discrepancies
• Ensure Cost recognition under right accounting head
• Allocate Cost to respective cost center
• Financial Accounting Ledger reconciliation
• Ensure purchases stay within budget allocations and report any unfavorable variances to Managers
• Submit report on cash flow requirements to the treasury department
• Prepare spending forecast information and submit to divisional heads for monitoring their spends
• Ensure timely payments to suppliers through electronic payment channels
• Employee Expenses disbursements
• Report to Group Finance Manager related to purchases from Professional Service Agreement Suppliers
• Prepare weekly payments, reports on payable ageing and reconcile with creditors ledger.
• Correspond with vendors, provide them with remittance advice and respond to inquiries
• Assist with month end closing
• Provide supporting documentation for audits
Process Payroll for more than 2000 employees on SAP ERP System independently
Analyze Employee benefits, income tax obligations and personnel documentation for consistency and accuracy
Implemented checklists for process involved in payroll to identify anomalies if any
Prepare Internal and Statutory reporting for Payroll Audit
Validate the payments made to the employees by preparing various reports like Wage Type Reports, Wage comparison reports for internal controls and audit checks
Ensure wages and other employee benefits are paid in compliance with the statutory policies and company procedures in timely manner
Cash flow management to ensure adequate availability of funds for processing payments to employees
Reconcile bank payments against the payroll posting in General Ledger Accounts to eliminate over payments and under payments
Post accrual entries in General Ledger and check their accuracy in Financial Statements and ensure their accuracy
Liaise with Bank for Employee complaints related to Non transfer of payments, abnormal bank charges and address other grievances relating to payment
Coordinate with HR and Development team for process improvement and suggest recommendations for future implementations
Handle the queries of the various employees on a daily basis, understanding their query and solving their problem.
Coordinate with the Human Resources Managers and responded to their queries of various employee issues
Independently handled year end filing and e-submission for IR8A Singapore Inland Revenue
Liaise with external auditors with regards to periodic audits
Research and resolve accounting issues due to SAP upgrades and rectify them
Managed end to end payroll on SAP and achieved 99.5% accuracy
Assist in month end / year-end financial statements and final accounts
Financial Planning and Cash flow management
Preparation of Bank Reconciliation Statements
Liaising with banks and respective relationship managers
Process day to day banking transactions in all major currencies
Obtain best possible treasury deal rates to minimize exchange loss
Maintain check on banking limits and credit limits issued by the group head office
Supervise the accuracy of revenues and consolidate them in month end financials
Supervise receivable functions to ensure timely collection of outstanding debts
Analyze spending of various departments and make recommendations to Finance Director
Process purchase ledger payment (AED 24 Million annually) through electronic banking channels, cheques, demand drafts and petty cash
Process Purchase orders from departments hosting various trade shows such as Cityscape (Dubai and Abu Dhabi), Arab Health, Abu Dhabi Yacht Show, Bride Show
Follow-up with marketing managers of various shows for missing purchase orders and ensure accurate allocation of costs
Coding purchase invoices, utility bills, matching with Purchase orders, posting ledger entries and processing authorizations
Reconcile supplier statements and follow-up missing invoices with suppliers
Analyze accuracy of supplier invoices with rates agreed as per signed agreements and contracts
Ensure proper allocation of operating cost and capital expenditure to right departments
Supplier negotiations on payment due dates and credit terms
Maintain vendor records, terms of business, contracts and agreements
Supervise staff expenses for accuracy and process payments with adequate approvals
Preparation of Cost sheets of trade shows based on anticipated expenses
Post inter-company transactions and allocate costs between exhibitions and conferences
Answer queries of independent auditors Deloitte & Touche
Assisted the Finance Director in Modernizing Accounting and Auditing Systems