Admin Assistant in Procurement & Supply Chain Department
Management Solutions International
مجموع سنوات الخبرة :9 years, 5 أشهر
Employee of Management Solutions International, working in N-KOM
A joint venture established in 2007 between parent companies Qatar Gas Transport Company (Nakilat) and Keppel Offshore Marine (KOM) located at the heart of oil and gas activities in Arabian Gulf to provide repair, conversion and construction services for marine vessels, offshore and onshore structures.
Key Responsibilities:
•Assist in the preparation of Requests for Quotation, Initiation to Bid, Requests for Proposal and ensure timely dispatch of these documents to concerned parties.
•Provide assistance in managing the administrative process from preparation of all documents till the award of the contract / purchase order.
•Maintain appropriate records to ensure that the procurement process and the contractual agreements are accurately documented for accountability and audit purpose.
• Assist in providing reports on purchasing performance, through analyzing all available data and propose plans to the Head of Purchasing so as to meet individual, team or Supply department objectives.
• Verification of the invoices in accordance with awarded contract / purchase order.
• Assist the Head of Purchasing in maintaining all related procurement documents and manuals.
• Application and Co-ordination for Visa, Gate Pass and smooth access to yard facilities.
• Maintenance of effective subcon Master Data in SAP.
Nextonica is a Design & Build Firm based in Qatar, skilled in creating unique environments for living, earning, work and recreation. Nextonica provides services in Architecture & Interiors, Design & Build, 3D Perspectives, MEP, Structural & HVAC Engineering, Landscape & Outdoor designs, Contracting, Turnkey Fit out & Carpentry, Finishes, Signage's.
Key Responsibilities:
•Maintain internal databases, keep employee records (physical & digital), distribute incoming/outgoing mails.
•Prepare regular reports & presentations, organize, store & print company documents as needed.
•Collaborate with senior leadership to prepare and submit compliant proposals.
•Analyze the risk of terms and conditions that deviate from company policy.
•Assist senior management with reporting data and compiling information, as required.
•Maintain contract files, sub-contracts, contract modifications, consulting agreements and record retention of contract documents.
•Research complex issues and provide recommendations for resolution.
Established in 1995, RKC is one of India’s fastest growing premiere engineering enterprises with operations across India. RKC's success
is enabled by its excellence in execution, dynamic engineering, lean solutions, bespoke quality and safety management. RKC operates
an integrated business model through complete range of engineering, design, construction, infrastructure and project management
services delivering single-source solutions for public and private organizations.
Key Responsibilities:
* Serving as the primary interface and the official point of contact for all contractual matters as well as during all the
phases of contract formation and administration
* Performing end-to-end contracting process for the organization, including contract strategy development and
negotiations
* Conducting contract management activities in accordance with company's policies and procedures, applicable laws and
regulations
* Monitoring and ensuring timely execution of contracts, extensions, renewals and terminations.
* Participating in the selection, development and training of contract staff as well as providing guidance and assistance
to them along with cross-functional team members.
* Advising management of contractual rights and obligations as well as providing interpretation of terms and conditions.
* Researching and providing actionable recommendations in order to adhere to internal and contractual policies and
procedures.
* Working closely with the management for timely resolution of contract-related issues.
* Actively managing and overseeing the process of closing out completed contracts.
* Prepared, analyzed and reviewed various contracts in compliance with applicable laws to reduce costs, and increase
profits.
* Explained contractual terms and conditions to managers and interested parties thoroughly and completely as well as
analyzed potential risks or issues involved within specific contract terms.
* Created appropriate language standards for existing and new contracts.
* Checking and certification of bills and invoices from vendors, contractors.
* Recommended appropriate steps to resolve contractual issues that arose in the business unit.
(Aamby Valley Limited is a Group Company of SAHARA GROUP (INDIA) and is in the process of developing a Township spanning over
10, 000 Acres. The Project comprises of various Boutique Class Villas, Residential Projects and Hospitality Centric Projects.)
Key Responsibilities:
* Served as the primary point of contact for service providers as well as assisted in reviewing contracts and
administering related processes.
* Assisted in reviewing contractual documents and ensured adherence to company's policy as well as identified and
solved risks or areas of concerns on contract terms and conditions.
* Responded to inquiries from different parties or clients regarding contractual obligations and reviews.
* Assisted in negotiating with third parties during contract review processes based on contractual terms.
* Scheduled meetings, phone conferences and assisted with meeting Legal department deadlines
* Conducting Pre-Qualification process for New Bidders.
* Preparation of Tender Document based on BOQ, Drawings and details obtained from Architects & Project Team.
* Floating Tender, Follow-up & Collection of Priced Bids.
* Conducting Negotiations and preparing comparatives.
* Finalizing on Recommended Bidder.
* Preparing detailed & comprehensive documents for Management Approvals.
* Formulating Contract Documents / LOI / LOA.
* Checking & Certification of Running Account & Final Bills as per Contract Provisions.
* Addressing Extra Item Claims, ensured that all contractual terms and conditions were met before closing-out process.
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Examination – Maharashtra State Board, India -
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