administrative assistant
W.R.M
Total des années d'expérience :13 years, 4 Mois
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents, and follow up of all the site needs
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintaining books of Accounts on daily basis.
Preparation of payment voucher, cheque, salary sheet, petty cash for the office and the Palace.
Bank reconciliation on daily basis and handling company accounts.
Debtors and Creditors Reports: timely receiving and payment of remaining balances.
Prepared tenant credit memos, non-recurring tenant billings and cash receipts.
Prepared property rental and lease agreements, tenant statement of accounts and reconciliations.
Prepared security deposit refund invoices.
Reviews accounts receivable aging for delinquencies, cash applications and prepaid rent application.
Entered monthly contract item accruals such as security and utility expenses
Entered appropriate depreciation and amortization of fixed assets, tenant improvements, and leasing commissions.
Prepared and distribution of salaries for 300 staff members of the company.
Inventory management at Store Room.
Support to the Financial Manager/Head of Accounting at the yearend in preparation of financial and audit report.
Purchase of material for the repair and maintenance of buildings.
Support to the Real State Department; follow up with the maintenance team to close all the Issues with the customers.
Profit distribution among owners and close investors.
Dealing with all the banks associated with the company
Managed day-to-day processing of foreign trade finance task:-
Letters of credit advising and/ or confirmation.
Bills discounting, bills rediscounting.
Import letters of credit issuance, import bills.
Banker's guarantees, buyers credits and sell down of trade assets.
Collection of all fees of foreign trade finance: Letter of Credit, Participation and Proper Settlement Fees.
Ensured timely and accurate settlement of remittances and provide funding to treasury.
Responsible for the safe keeping of trade finance documentation.
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Assisted in providing adhoc MIS and Regulatory reporting.
Managed the receipt of requests to open customer accounts and complement the introduction of data on the system.
Migrated customers to various channels (PB, IB, ATM, cheque deposit box, SMS).
Prepared accounting entries for the foreign remittances (incoming and outgoing).
Supported the operations and management of the retail services for individuals.
Responded to inquiries correspondent banks.
Follow-up reports and observations of the internal and external audit to correct the mistakes.