مصطفى الخويلدي

- Act as the Talent Acquisition Business Partner for IBM's RPO engagement with Flowserve Corporation across Saudi Arabia and Africa, managing the end-to-end recruitment function and serving as the main point of contact between IBM and Flowserve leadership.
- Collaborate closely with stakeholders, client leadership, HR specialized care, and hiring managers to align recruitment strategies with manpower planning while maintaining clear communication and providing regular hiring updates during the recruitment process.
- Manage the full recruitment lifecycle through Workday ATS, covering job posting, candidate sourcing, screening, assessment coordination, offer management, and onboarding, ensuring seamless candidate experience.
- Use various sourcing methods, including LinkedIn Recruiter, talent mapping, and direct headhunting to build strong pipelines, especially for hard-to-fill and critical roles.
- Develop tailored recruitment strategies aligned with Flowserve's business plans and manpower needs, ensuring faster and higher-quality talent delivery across multiple business units.
- Lead job intake meetings with hiring managers to agree on role requirements, skills, timelines, and sourcing plans before kicking off each search.
- Consistently met and exceeded hiring targets, contributing to the overall goals set by management and IBM's delivery team.
- Advise hiring managers on talent availability insights, market intelligence, compensation ranges, role requirements, and market constraints that may impact hiring decisions and timelines.
- Track recruitment KPIs such as time-to-fill, pipeline conversion, and offer acceptance rates to monitor performance, spot gaps, and drive continuous improvement across the hiring process.
- Partner with IBM's sourcing team to ensure coordinated candidate pipelines, timely submissions, and quality presentation of shortlisted talent.
- Support Flowserve branding efforts through social media, job boards, and job fairs to attract top talent, while consistently meeting and exceeding hiring targets set by management.
- Manage onboarding for new hires by coordinating documentation, system access, medical checks, and day-one readiness with HR and relevant teams.

- Managed end-to-end recruitment processes internally and externally, collaborating with hiring managers to define job requirements, grade levels, urgency, target dates, and ideal candidate profiles including experience and academic background.
- Led recruiting channels management by sourcing candidates through Talentera ATS, Bayt, Naukri, and LinkedIn; drafted job advertisements, advised on ad costs, and coordinated local and international recruitment channels and agencies.
- Executed full-cycle screening and selection process including pre-screening, phone, and face-to-face interviews for junior to managerial levels, coordinated assessments, reviewed hiring paperwork, submitted offers, and facilitated all MRFs and personnel requisitions.
- Managed visa quota tracking monitored E-Wakala allocations for agencies and coordinated all visa and immigration processing for employees.
- Delivered structured onboarding programs include induction plans, partnered with HR Business Partners and hiring managers to ensure seamless workforce integration in line with company policies and timelines.
- Monitored and reported Talent Acquisition KPIs, drafted weekly recruitment status updates for HR Business Partners, hiring managers, and department heads, while actively participating in job fairs and managing manpower agency invoices.
- Coordinated with international recruitment agencies across Asia, Africa, the Middle East, Europe, North America, and South America to source and mobilize candidates, managing the full pre-employment process including visa processing completion, educational certificate attestation, document collection, and travel arrangements.

- Develop sustainable recruiting strategy based on organization goals and needs.
- Hired qualified candidates and confirm their availability for openings jobs suited for them and schedule them for a technical interview to our client (Saudi Aramco, Sabic, Sadara, Maaden and IMI)
- Perform job and task analysis to document job requirements and objectives.
- Coordinating interviews with recruitment manager, department manager or country manager.
- Interviewing potential job candidates face to face or by the phone and giving evaluation and recommendation to the department before the main interview.
- Conduct phone, Skype and in-person interviews with the candidates.
- Help the hiring team with recruiting methods and interview questions.
- Build and post job descriptions in talent networks to find qualified candidates.
- Searching and browsing in social networking sites like Naukrigulf, LinkedIn for suitable candidates’ profiles with requirements of jobs vacancy.
- Screening candidates’ CVs and job applications to evaluate if they meet the position requirements.
- Coordinates with local agents (India, Philippines, Pakistan, Egypt and other Asian Countries)
- Prepare recruitment materials and post jobs to international agencies.
- Managing the fresh graduate program through attracting and training them in the company to continued professional development.
- Issuing job offers and contracts to the selected candidates.
- Responsible for managing the entire recruitment function of shutdown projects with focus on the following deliverables to ensure that the candidates’ needs of the organization are met in timely and cost-effective manner.
- Responsible for all recruitment and financial support operations related to the Saudi Human Resources Development Fund (HRDF - TAQAT).
- Prepare reports for the employment tasks completed or in progress.

- Establish recruiting requirements by studying organization plans and objectives.
- Coordinating interviews with the hiring manager.
- Assessed skill level of candidates, conducted interviews, and discussed job responsibilities.
- Conduct interviews for the clients and record, analyze and make recommendations from the resulting data for submission to the manager.
- Issuing of all official offers, contract and joining report to the internal and external selected candidates.
- Manage the companys publications of the jobs available by posting them on the companys official website, Bayt, LinkedIn and International agencies.
- Responsible for external recruitment agencies to get CVs and candidates by them such as India, Philippines, Egypt, Pakistan and Jordan.
- Coordinate with HR team and manager to facilitate a smooth on-boarding and/or relocation process for new hires.
- Represented Workforce Connection at conferences, talent marketplace events and job fairs.
- Manage and administer the process for visas and work permits by Ajeer and Enjaz portals.
- Facilitate and manage all aspects of disciplinary and performance management processes like warning and evaluation.
- Maintain and update electronic HR Files which contain all the basic information of the employees such as joining date, ID/passport details, vacation application, Clearance, Ticketing, Settlement, Vacation Settlement, exit settlement and rejoining.
- Assist HR team in monthly and annual payroll calculations and end of service benefits according to Saudi Labor Law and GOSI Records.
- Administer health insurance portal to add, delete, change class, certification, issue and replacement insurance cards.
- Create a detailed monthly report and follow-up on all invoices and claims for the insurance company with the finance department.

- Assist in implementation of HR policies and procedures regarding new employees joining, vacation application, clearance, ticketing, settlement- vacation settlement, exit settlement and rejoining.
- Issue identity cards to employees to ensure secure access to authorized personnel across departments.
- Administer leave of absence, accommodation, and employee status reviews.
- Assists in the selecting, reviewing, training, evaluating and directing the work of subordinate staff.
- Process and complete personnel forms as necessary on new and terminating employees, ensuring that employees have appropriate credentials, licenses, examinations, etc.
- Ensure compliance with labor rules and laws wherever applicable such as Medical Test, Iqama, Passports Exit- Re- Entry, Labor Card, GOSI, Medical Insurance, Ajeer, Other Affairs and Nitaqat
- Involve in screening the candidates by resume shortlisting and conducting interviews; evaluate the candidate performance in interview by referring the interview sheet points.