Administrative Office Manager at Brazilian Consulate
Honorary Consulate of Brazil in Lebanon
Total years of experience :12 years, 3 Months
• Administrative and logistic support in connection with fairs and exhibitions.
• As part of the administrative department, I assist with HR-issues, payment and accounting tasks, maintenance, and others.
• Assistance with passport applications and other consular tasks.
• Entering records and upkeep of databases ensuring that all cases are promptly and appropriately recorded
• Answering general enquiries in person or by letter, e-mail and telephone
• Preparing Emergency Travel Documents, Visas and legal papers
• Providing general administrative support to the Embassy consular section
• Providing some assistance and advice to Brazilian nationals. Making sure consular cases are handled sensitively and in line with Brazilian consular guidance
• Updating social media accounts
• Contributing to the wider objectives of the Embassy
• If necessary, stand in for other colleagues during absences
Community Based Health and First Aid
• Maintain familiarity with the Company and projects being undertaken so an enquiry can be directed to the most appropriate member of staff promptly
• Manage the administration and maintenance of company records databases accurately and efficiently
• File and archive information that ensures easy retrieval of information
• Assist with basic reports by undertaking basic analysis and research
• Type up information as requested accurately and efficiently
• Maintain confidentiality and exercise discretion in relation to all matters and information concerning the Company and clients
• Ordering all site consumables, maintaining a spreadsheet for consumables
• Distribution of weather reports
• Supporting the Contract Manager in assisting with letters of Contracts for Site Agreements
• Supporting all Site Managers, Construction Managers and Contract Administrators
• Typing of Construction Minutes
• Training of Site and Head Office personnel for Construction
• Maintaining the registers for all training for Construction
• Issuing of site-specific Safety Management Plans for all Sites/Site Managers Site Files
• Preparing site signage and OHS requirements for site supervisors
• Organizing all site requirements for construction projects
• Assisting the Safety Officers
• Purchasing of safety equipment
"Family Business"
Handling all the administrative tasks ( Offices supply-Reporting-staff management )
• Ensures that each customer receives outstanding guest service by providing a guest friendly environment, including greeting and acknowledging every guest, maintaining outstanding standards, solid product knowledge and all other components of customer service.
• Maintain an awareness of all items information, merchandise promotions, test merchandise and advertisements.
• Assist in floor moves, merchandising, display maintenance and store housekeeping.
• Assist in processing and replenishing merchandise; participate in receiving and monitoring floor stock; ensure re-wraps are done promptly.
•Adhere to all company policies, procedures and practices, including signing, pricing, and loss prevention.
• Accurately and efficiently complete all sales transactions and maintain proper cash and media accountabilities at POS registers.
• Communicate customer requests to management
courses: American University of Science and Technology (AUST) With emphasis in Sunny Program