Personal Assistant
Thamarat Al-Qassim Co (Othaim markets Co)
Total des années d'expérience :11 years, 5 Mois
Answered and managed incoming and outgoing calls while recording accurate messages.
* Coordinated, scheduled and arranged meeting and travel calendars, including business
and social events.
* Directed guests, routed deliveries, and courier services.
* Served as corporate liaison between the Finance, IT and Marketing departments.
* Ordered and distributed office supplies while adhering to a fixed office budget.
* Obtained signatures for financial documents, and internal and external invoices.
* Coordinated board and committee meetings, including schedules and information
preparation and distribution.
* Assisted senior recruitment staff with career fairs and recruitment events.
* Coordinated domestic and international travel arrangements, including booking flights,
hotels and transport.
* Screened all visitors and directed them to the correct employee or office.
* Assisted internal audits in collecting information, deliver reports.
* Assign and monitor clerical and secretarial functions. Recruit and select office staff.
* Provide support and assistance to the department in any administrative and
coordination tasks as and when required.
* Processed payroll for 6000 employees. Uploading salaries files.
Handles required administrative matters regarding day-to-day operations, and ensures
that all activities relating to the office function comply with Company Policies and
procedures.
* Ensures confidential & security of the Sheikh office.
* Maintained entire family’s schedule and organized events.
* Executed basic banking and bookkeeping tasks.
* Filed paperwork and organized computer-based information.
* Picked up and dropped off clients at the airport.
* Transported children to and from school, activities and appointments. (emergency)
* Handled all incoming information requests for several busy executives.
* Sourced and ordered office equipment and supplies.
* Coordinated and planned vacations for the family.
* Arranged domestic and international travel plans and itineraries, including flight, car
service and restaurant reservations.
* Managed executive calendar and coordinated weekly project team meetings.
* Screened personal and business calls and directed them to the appropriate party.
* Managed and reviewed filing and office systems.
Generated financial statements and facilitated account-closing procedures each month.
* Created periodic reports comparing budgeted costs to actual costs.
* Compiled general ledger entries on a short schedule.
* Suggested budgetary changes to increase company profits.
* Optimized and managed research and development spending through collaboration
with key business leaders.
* Maintained appropriate filing of personal and professional documentation.
* Screened personal and business calls and directed them to the appropriate party.
* Supported CFO in personal document management, calendar organization and collateral
preparation for meetings.
* Arranged domestic and international travel plans and itineraries, including flight, car
service and restaurant reservations.
Deuif Alrahman Travel Agency - Egypt.
* Ensured superior customer experience by addressing customer concerns, demonstrating
empathy and resolving problems on the spot.
* Managed a wide variety of customer service and administrative tasks to resolve
customer issues quickly and efficiently.
* Asked open-ended questions to assess customer needs.
* Obtained scanned records and uploaded them into the database.
* Reviewed and updated client correspondence files and scheduling database.
* Scanned documentation and entered it into the database.
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